Fiscal Specialist II

Educational Opportunities for Children and Families; Vancouver (WA); Hybrid; USD 41,000 - 44,000; Part time

Job summary

Educational Opportunities for Children and Families (EOCF) seeks a detail-oriented Fiscal Specialist II to support our financial operations. You will assist with semi-monthly payroll processing, accounts payable and receivable, and general recordkeeping for a nonprofit agency.

The role requires three years of accounting experience with payroll exposure, strong Excel and Office skills, and the ability to maintain confidential records.

Qualifications

• Three years of professional accounting experience with at least one year of payroll processing.
• Two years of college or business school with accounting coursework.
• High school diploma with four years of accounting/payroll experience acceptable.
• Experience with job costing, cost allocation, and nonprofit accounting preferred.
• Knowledge of payroll tax requirements and government reporting.

Responsibilities

• Perform semi-monthly payroll processing support.
• Handle accounts payable and accounts receivable.
• Prepare journal entries and month-end close activities.
• Reconcile cash receipts and donations.
• Research discrepancies and maintain confidential records.
• Communicate financial information professionally.

Skills

Payroll processing

Accounts payable

Accounts receivable

Financial recordkeeping

Excel

Education

Two years of college in accounting

High school diploma + 4 years accounting experience

Tools

Microsoft Office

Excel

Accounting software

Job description

Our mission is to connect, empower, and transform the lives of children and families.

About EOCF

Educational Opportunities for Children and Families (EOCF) is committed to supporting children and families through high-quality early learning programs. Behind our programs is a dedicated team working to ensure our agency's financial operations are accurate, efficient, and responsive to the needs of our staff, families, and community.

Position Summary

Are you detail-oriented, organized, and experienced in payroll and accounting? Do you enjoy solving problems, working with numbers, and helping ensure financial processes run smoothly and accurately?

Join our team as a Fiscal Specialist II and play an important role in supporting EOCF's financial operations. In this position, you will perform a variety of payroll and accounting functions, including assisting with semi-monthly payroll processing, accounts payable and receivable, cash receipts, reconciliations, and financial recordkeeping. You will work closely with employees, supervisors, vendors, and other members of the EOCF team to research discrepancies, maintain accurate and confidential records, and provide timely and responsive fiscal support.

Compensation & Schedule

This is a regular part-time, benefitted position budgeted for 32 hours per week, Monday–Friday. The wage for this non-exempt position is $24.50-$26.50per hour, depending on qualifications. This position will initially be on-site for training and may transition to a hybrid schedule of two days working from home and two days in the office.

Required Experience

Three years of professional accounting experience, including at least one year of payroll processing experience.

Preferred Education and Experience

Two years of college or business school with major coursework in accounting.

OR

A high school diploma or equivalent plus four years of comparable, paid professional accounting or payroll experience may substitute for the preferred education. Substitute experience must be in addition to the required experience listed above.

Experience with job costing, cost allocation, grant-funded accounting, or nonprofit accounting is preferred.

Additional Requirement

Must be bondable.

Knowledge of

• Accounting principles and practices, including accounts payable, accounts receivable, cash receipts, and reconciliation processes.
• Payroll administration, recordkeeping, reporting, benefit deductions, garnishments, and federal and state payroll tax requirements.
• Job costing and cost allocation methods, including coding expenses across programs, grants, sites, and cost centers.
• Computerized payroll and accounting systems and Microsoft Office, particularly Excel, Word, and Outlook.
• Financial recordkeeping practices and maintaining accurate, organized, and confidential documentation.

Ability to

• Assist with full-cycle, in-house semi-monthly payroll processing, including reviewing time records, employee payroll changes, deductions, adjustments, and corrections.
• Review payroll information for accuracy and research and resolve discrepancies with employees and supervisors.
• Process accounts payable and receivable transactions, verify supporting documentation and approvals, and accurately code transactions to appropriate accounts, programs, grants, sites, and cost allocation categories.
• Prepare and assist with journal entries, account reconciliations, payroll schedules, tax reporting, audits, and month-end and year-end accounting activities.
• Receive, record, and reconcile cash receipts, including classroom copayments, petty cash activity, refunds, donations, grants, and other payments.
• Perform detailed payroll and accounting functions accurately while managing multiple priorities and recurring deadlines.
• Use critical thinking and sound judgment to independently research discrepancies, analyze information, and resolve problems.
• Maintain accurate, current, organized, and confidential payroll, financial, employee, and agency records.
• Prepare accurate reconciliations, reports, correspondence, and basic statistical or narrative information.
• Communicate financial and payroll information professionally, accurately, and respectfully to employees, supervisors, vendors, families, and community partners.
• Build productive and collaborative working relationships with coworkers and individuals from varying backgrounds.
• Receive feedback constructively, seek guidance when appropriate, and take responsibility for the accuracy and quality of work.
• Attend staff meetings, training, and professional development opportunities as assigned.

Interviews will begin once a qualified pool is reached.

Educational Opportunities for Children and Families (EOCF) is an EEOC compliant employer.