Fiscal Specialist - Domestic Relations Department 50-2026

Polk-County-Clerk-of-Court; Bartow (FL); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Florida Retirement System

Health insurance

Wellness center

Employee gym

Paid time off

Job summary

Polk County Clerk of Courts seeks a Fiscal Specialist in the Domestic Relations Department for Bartow. The role emphasizes accurate data entry, customer service, and processing of financial transactions in a courthouse setting.

Shift is 8:00 a.m. – 5:00 p.m. with overtime as needed. Comprehensive benefits include Florida Retirement System, health insurance, wellness center, and gym, plus paid time off after a six-month training period.

Qualifications

• Requires a high school diploma or equivalent.
• Proficient in Microsoft Office applications.
• Ability to type at least 35 words per minute.
• Strong written and verbal communication in English.

Responsibilities

• Provide accurate, compassionate service to customers in person, over the phone, or by email.
• Perform data entry and scanning to maintain records across multiple software programs.
• Build and process cases and perform required clerical tasks.
• Handle payments and reconcile cash, checks and cards with daily reports.

Skills

Microsoft Office

Typing 35 WPM

Communication skills

English fluency

Education

High school diploma

Job description

Fiscal Specialist - Domestic Relations Department 50-2026 (Bartow)

Join a team of dedicated professionals in the Polk County Clerk of Courts office. The Clerk’s office has been recognized as a Best Places to Work—an award given by CareerSource Polk that is based on employee surveys and an evaluation by judges.

The Clerk of Courts provides a very rich benefit plan which includes:

• membership in the Florida Retirement System
• health insurance
• an employee wellness center
• an employee gym

There’s also a paid time off plan in which one can accrue twenty-two days of leave time in the first year of employment.

Job Number: 50-2025

Hiring Rate: $16.00

Shift: 8:00 a.m. – 5:00 p.m. Weekends, holidays, and after hours required as needed

FLSA Status: Nonexempt

Department: Domestic Relations & Probate - Bartow Courthouse

Essential Attributes:

• The Mission of the Clerk of Courts has a high degree of public accountability, regular attendance and punctuality is an essential function of this position.
• Support and comply with the Mission Statement and Code of Conduct of the Clerk of Courts.
• Maintain a high standard relating to professional conduct and behavior.
• Work cooperatively with other employees of the work unit and embrace a teamwork approach to completing tasks.

Essential Tasks:

• Provide accurate, compassionate service to all customers and colleagues, whether in person, over the phone, or by email.
• Accurately perform data entry and scanning to maintain records within multiple software programs to support seamless delivery of departmental services.
• Build and process new cases and complete required process work.
• Create child support and alimony depository accounts, make financial adjustments/modifications directed in judicial orders and clerk action requests from the Department of Revenue.
• Learn and understand multiple applications related to the position.
• Research information in multiple databases to provide customers with accurate information.
• Cashier and process child support and alimony payments as well as balance and reconcile cash, checks, and credit cards with daily reports.
• Process the daily SDU Lockbox, payment redirects and intercepts for disbursement of support payments.
• Scan, index, and process eFiled documents and update cases accordingly
• Process writ of bodily attachment withdrawals, lien notices and satisfactions, and driver’s license suspensions according to procedure/instruction.
• Explain payment and assessment history to customers, judicial staff, and government agencies.
• Ability to meet production standards while maintaining a high level of accuracy.
• Pickup, sort, and deliver mail.
• Prepare and process subsequent filings.
• Fulfill records requests.
• Provide backup to the front counter as needed.
• Timely and accurately respond to all Automated Random Moments (ARMARS)
• Maintain confidentiality of information learned or acquired as part of the position.
• Assist with special projects as needed.
• Adapt to a flexible schedule, and work overtime, as needed.
• Perform other related work as required or assigned.

Minimum Skills / Qualifications:

• Graduate of an accredited high school or possess an acceptable equivalency diploma.
• Bilingual candidates are encouraged to apply.
• Ability to collaborate effectively with departmental teams and external agencies to prioritize workflows, organize tasks, and manage competing demands to ensure all deadlines are met.
• Ability to read, interpret, and follow safety rules, operating/maintenance instructions, procedure manuals, and write routine correspondence and reports.
• Proficiency in use of Microsoft Office.
• Ability to accurately type 35 WPM.
• Ability to maintain attention to detail and remain calm in an anxious, intense situation.
• Demonstrate strong professional communication skills in both oral and written form with the ability to read, write, and speak English fluently to effectively interact with colleagues and customers.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Demonstrate the ability to rapidly acquire or possess comprehensive knowledge of departmental procedures, overall operations, and workflows. Execute thorough research using provided resource materials to ensure strict compliance with Clerk policies, departmental guidelines, and Florida Statutes.
• Adapt to evolving operational requirements by applying Florida Statutes, departmental guidelines, Clerk policies, and the Clerk’s Mission Statement; demonstrate flexibility in implementing new policies and procedures while maintaining high performance amidst changing conditions.
• Being able to work in a constant state of alertness and safe manner.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• External candidates must be able to pass an NCIC background check, drug screen, and physical exam.
• This position offers a six-month training period.

Physical Requirements:

• Applicant must have the physical, developmental, and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated above. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; and talk or hear. The employee is frequently required to stand, walk, climb or balance. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust to focus.
• The noise level in the work environment is usually moderate.

M/F/V/D

Hiring rate: $16.00

Monday - Friday; 8:00am - 5:00pm

Department: Domestic Relations & Probate

This is a non-management position

This is a full time position