Fiscal Specialist 1

State of Washington; Cle Elum (WA); Hybride; USD 52 000 - 70 000; Plein temps

Avantages offerts par ce poste

Flexible/hybrid remote work options

Telework two days per week after the培训

Public sector benefits

Résumé du poste

Washington State Department of Transportation (WSDOT) is seeking a Fiscal Specialist 1 in Cle Elum, WA to provide financial and administrative support across payroll, budgeting, purchasing, travel, and accounting functions. You will ensure compliance with agency policies while keeping daily operations running smoothly for a high-visibility regional team.

Responsibilities include processing GAX and P-Card transactions, managing timekeeping codes, assisting with contracts, and preparing financial

Qualifications

• Attention to detail in preparing, auditing, and processing financial documents
• Payroll data compilation from multiple sources with regulatory compliance
• Data collection, tracking, and reporting to support decision-making
• Experience with financial, payroll, and timekeeping systems and common office software
• Ability to handle confidential information with discretion and privacy compliance
• Provide responsive, professional customer service to staff and public
• Demonstrates a growth mindset and service orientation

Responsabilités

• Process General Accounting Expenses (GAX) in TRAINS4 and P-Card transactions in PCMS.
• Make P-Card payments to vendors for supplies and utilities.
• Assist purchasers with Department of Enterprise Services Contracts.
• Audit, verify, and process final documents for TRAINS4 and PCMS.
• Provide financial reports to the Superintendent.
• Ensure accurate hours, coding, shift differentials, and related codes in DOTtime.
• Coordinate travel arrangements and onboarding packets for new hires.
• Obtain and verify documentation for third-party damage estimates.

Connaissances

Financial Document Management

Payroll Processing

Data Management

Systems & Technical Proficiency

Confidentiality & Information Steward-

Customer Service & Communication

Growth Mindset

Service-Oriented

Outils

TRAINS4

PCMS

DOTtime

Description du poste

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is currently seeking a Fiscal Specialist 1 in Cle Elum, WA, to provide fiscal, financial, and administrative support to the South Central Region’s Area 1 team. In this role, you will support payroll, budgeting, purchasing, travel, accounting, inventory, and other business functions while helping ensure compliance with agency policies and procedures. Your attention to detail, organizational skills, and customer service will help keep daily operations running smoothly and support WSDOT’s mission to provide safe, reliable, and cost-effective transportation options for Washington.

What to Expect

Among the varied range of responsibilities held within this role, you will:

• Process General Accounting Expenses (GAX) in the TRAINS4 system and P-Card transactions in the Purchasing Card Management System (PCMS).
• Make P-Card payments to vendors for various supplies and Area 1 utilities.
• Assist purchasers with Department of Enterprise Services Contracts.
• Audit, verify, and process final documents for processing in TRAINS4 and PCMS.
• Provide information and financial reports to Superintendent.
• Ensure that hours, coding, shift differentials, callback, OT/Comp, and AP Premium codes are accurate in DOTtime.
• Coordinate employee travel arrangements and prepare employee onboarding packets for new hires.
• Obtain and verify documentation for third-party damage estimates.

Qualifications

To be considered for this opportunity, the following competencies are required:

• Financial Document Management and Compliance: Demonstrates attention to detail and knowledge of financial procedures in preparing, auditing, and processing financial documents such as invoices, purchase requests, travel vouchers, and reimbursements, ensuring adherence to policies and standards.
• Payroll Processing and Compliance: Demonstrates the ability to accurately compile and calculate payroll data from multiple sources, ensuring all payroll activities comply with applicable laws, regulations, and policies regarding procedures, deductions, and computations.
• Data Management & Reporting: Ability to collect, compile, track, and maintain fiscal and budget data, ensuring accuracy and producing reports to support management decision-making.
• Systems & Technical Proficiency: Experience using financial, payroll, and administrative systems (e.g., payment processing, timekeeping, tracking systems) along with standard office software to complete work efficiently and accurately.
• Confidentiality & Information Stewardship: Proven ability to handle sensitive financial, payroll, and personnel information with a high degree of discretion, maintaining confidentiality and adhering to privacy policies and ethical standards.
• Customer Service & Communication: Demonstrated ability to provide responsive, professional customer service by assisting staff, supervisors, and the public with information, problem resolution, and administrative support.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented: Takes action to meet the needs of others.

The following qualifications are also required:

• Ability travel to occasional off-site trainings and meetings.

It is preferred that qualified candidates also demonstrate:

• Problem Solving & Decision-Making: Able to make informed decisions and resolve complex issues effectively.
• Accounting & Customer Service: Capable of learning and applying accounting procedures while delivering quality customer service.
• Procurement & Inventory Systems: Experience with purchasing processes, including use of related systems and tools.
• Payroll Processing: Understands payroll systems and ensures accurate and timely updates and corrections.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• This position offers flexible/hybrid remote work options. After the training period, this position is eligible to telework two (2) days per week depending on schedule and business needs.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Why WSDOT

• Work-Life Balance - We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individual’s lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
• Paid Leave - In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance - Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future - WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter at [e-mail]. Please be sure to reference 26DOT-SCR-50284 in the subject line.