Fiscal Analyst 1 - Payments and Receipts (Two Positions)

State of Washington; Lacey (WA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible telework options

Paid vacation days

Tuition assistance

State retirement options

Job summary

Washington State Department of Transportation (WSDOT) seeks two Fiscal Analyst 1 professionals to support Payments and Receipts. You will review and process vendor transactions, ensure GAAP compliance, and provide guidance to internal and external customers.

Emphasis on accuracy, reconciliation, and cross-functional collaboration. These roles offer flexible/hybrid remote work options and growth within a large public sector finance team responsible for state-wide transportation operations and

Qualifications

• Experience with financial transactions, cash, payments, reconciliations or similar fiscal processes.
• Ability to analyze financial data, identify discrepancies, and determine corrections.
• Review of transactions for accuracy, completeness, and compliance with requirements.
• Ability to research issues, evaluate information, and determine solutions.
• Ability to communicate clearly with diverse customers and stakeholders.
• Ability to organize workload and meet deadlines.

Responsibilities

• Review, analyze, and process financial transactions for accuracy and compliance.
• Research and resolve discrepancies, communicate corrections to offices.
• Review and authorize purchase card transactions and process them in financial systems.
• Process internal transactions per established requirements.
• Provide guidance on payment processes, travel and reimbursement requirements, and financial systems.
• Analyze transaction issues and interpret system messages to determine resolutions.
• Develop and update guidance based on recurring issues and policy changes.
• Process and review warrant cancellations and coordinate with the State Treasurer’s Office.
• Perform special assignments and assist with fiscal or administrative projects.

Skills

Fiscal/Accounting experience

Financial analysis

Attention to detail

Problem solving

Teamwork

Customer service

Time management

Technical proficiency

Diversity & inclusion

Growth mindset

Service oriented

Tools

Microsoft Office (Outlook, Teams, Excel)

Job description

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!

The Opportunity

WSDOT Accounting and Financial Services (AFS) division is currently seeking to fill two highly skilled Fiscal Analyst 1 positions within the Payments and Receipts unit. In this role, you will perform financial duties related to the review, processing, and payment of vendor transactions in accordance with Generally Accepted Accounting Principles (GAAP), state and federal regulations, WSDOT policies, procedures, and guidelines. In addition, you will review financial documentation and transactions for accuracy, research discrepancies, and provide guidance to internal and external customers. You will work with financial systems and processes while supporting the integrity and accuracy of WSDOT’s financial operations.

What to Expect

Among the varied range of responsibilities held within these roles, you will:

• Review, analyze, and process financial transactions for accuracy, completeness, appropriate accounting treatment, and compliance with state and agency requirements.
• Research and resolve discrepancies and communicate with originating offices regarding corrections, discrepancies, or rejected transactions.
• Review and authorize purchase card transactions and process compliant transactions through applicable financial systems.
• Process internal transactions in accordance with established requirements and procedures.
• Provide timely and accurate guidance to agency staff, vendors, and other stakeholders regarding payment processes, travel and reimbursement requirements, financial systems, and related procedures.
• Provide technical assistance by analyzing transaction issues, interpreting system messages, researching applicable policies and procedures, and determining appropriate resolutions.
• Develop and update guidance and reference materials based on recurring customer issues, system changes, and updates to policies and procedures.
• Process and review warrant cancellations and reissues and coordinate special warrant handling requests with appropriate offices and the State Treasurer’s Office.
• Perform special assignments, provide workload coverage, conduct research and analysis, and assist with fiscal or administrative projects.

Qualifications

To be considered for this opportunity, the following competencies are required:

• Fiscal or Accounting Experience: Experience working with financial transactions, cash, payments, accounts, reconciliations, or other fiscal processes in an accounting, banking, cash-handling, or similar environment.
• Financial Analysis & Reconciliation: Ability to analyze financial data and transactions, identify and research discrepancies, and determine appropriate corrections.
• Attention to Detail & Compliance: Ability to review financial transactions and documentation for accuracy, completeness, and compliance with applicable requirements.
• Problem Solving & Critical Thinking: Ability to interpret and evaluate complex information, identify the underlying question or root cause of a financial or processing issue, and recognize connections between related transactions, systems, policies, and processes; Ability to research issues, evaluate information, identify root causes, and determine appropriate solutions or corrective action.
• Teamwork & Collaboration: Ability to work cooperatively and respectfully with colleagues and contribute to shared goals.
• Customer Service & Communication: Ability to communicate clearly and professionally with diverse customers and provide guidance and assistance through resolution.
• Time Management & Prioritization: Ability to organize workload, meet deadlines, and adapt to changing priorities while maintaining accuracy and productivity.
• Technical Proficiency: Ability to use Microsoft Office applications, including Outlook, Teams, and Excel.
• Diversity & Inclusion: Experience contributing to a respectful, inclusive, and collaborative work environment.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented: Takes action to meet the needs of others.

The following qualifications are also required:

• Ability to pass a criminal background check.

It is preferred that qualified candidates also demonstrate:

• GAAP and Regulatory Knowledge: Knowledge of generally accepted accounting principles and applicable federal and state laws, rules, policies, and procedures related to fiscal operations.
• Financial Information Systems: Ability to accurately enter, retrieve, review, and update financial information using enterprise financial systems and related databases and adapt to changes in technology and business processes.

Important Notes

• This recruitment is currently being used to fill two positions and may also be used to fill additional positions per business needs.
• These positions offer flexible/hybrid remote work options.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.