Fiscal Specialist (0077952)

University of Hawai'i; Honolulu (HI); On-site; USD 70,000 - 95,000; Full time

Job summary

The University of Hawai'i at Manoa seeks a Fiscal Specialist to support the Manoa Office of Business and Finance, ensuring efficient administrative, fiscal, and personnel processes. Location: UH at Manoa.

The role handles budgeting, payroll, and financial reporting, with responsibilities across departments. Candidates should have a bachelor's degree and relevant experience, plus strong communication and compliance skills.

Qualifications

• Requires bachelor's degree and 3 years in business administration.
• Broad knowledge of business administration concepts and methodologies.
• Familiarity with relevant laws and regulations in business administration.
• Ability to resolve complex problems with creative reasoning.
• Strong written and verbal communication skills.

Responsibilities

• Provide staff support for administrative, fiscal and personnel tasks.
• Manage fiscal, budget and personnel affairs for units.
• Prepare and analyze monthly budget reports and monitor fiscal records.
• Process requisitions, purchase orders, payments, travel and inventory forms.
• Assist in payroll and personnel transactions per UH/RCUH policies.
• Develop training materials for fiscal officers and admins.
• Draft correspondence and maintain files and documents.
• Update organization and position charts annually for programs.

Skills

Budget management

Payroll processing

Financial reporting

Policy compliance

Communication

Education

Bachelor's degree

Tools

UH Financial Management Information System

Job description

Posting number: 2026-01926

Department: Manoa Office of Business and Finance

Job classification: ADMINISTRATIVE SUPPORT

Posting type: Open

Categories: Accounting and Finance, Higher Education, Office and Administrative Support

Summary

Title: Fiscal Specialist
Position Number: 0077952
Hiring Unit: EXEC OFF OF THE PRES, MANOA OFC BUSINESS & FINANCE, BUSINESS SERVICES CENTER
Location: UH at Manoa
Date Posted: September 3, 2026
Closing Date: September 18, 2026
Band: B
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent

Duties and Responsibilities

1. *Provides staff support in the performance of detailed and routine work in the areas of administrative, fiscal, and personnel for the Manoa Office of Business and Finance and other designated programs as assigned.
2. *Supports the management of fiscal, budget, and personnel affairs and the distribution and allocations to the various departments supported by the Manoa Office of Business and Finance.
3. *Prepares, analyzes and interprets the financial conditions of the various departments supported by the Manoa Office of Business and Finance; monitors fiscal reports and records, prepares monthly budget reports, and reports any significant changes to the Senior Fiscal Specialist.
4. *Prepares, processes, and pre-audits requisitions, purchases orders, payment documents, travel and inventory management form, etc. for various accounts.
5. *Provides support in the preparation, processing, and monitoring of payroll and personnel transactions in accordance with UH and RCUH procedures, policies, and deadlines.
6. *Collaborates in the preparation and coordination of training materials for UHM fiscal officers and other appropriate administrators on central UHM fiscal matters and issues.
7. *Drafts correspondence and other program documents ensuring goals and objectives are met.
   Provides support in establishing and maintaining files, records, and documents for the Manoa Office of Business and Finance.
8. *Responsible for the annual review and update of the organization and position charts for programs supported by the Manoa Office of Business and Finance and designated programs of the UHM Campus.
9. *Responsible for the management of General, Special, Revolving, Extramural, and UH Foundation funds for the Manoa Office of Business and Finance and other designated programs as assigned.
10. *Responsible for ensuring accuracy and compliance with all applicable UH, RCUH, state, federal and third-party policies and procedures. Advises administrative staff of any disapproved requests and provides alternative methods and solutions.
11. *Responsible for preparing expenditure projections, quarterly expenditure reports, budget variance reports, justifying allocation, and preparing year-end closing statements and reports for assigned accounts.
12. *Reviews and recommends action on fiscal documents requiring the approval of the campus chief administrative and operations executive (currently Chief Business Officer).
13. *Ensures proper recording of expenditures and encumbrances, initiates corrective action for erroneous actions.
14. *Responsible for the reconciliation of budget status reports with departmental records; and preparing any required adjustments and corrections.
15. *Responsible for providing full scope of fiscal office support services to other UHM units as assigned, during absence of assigned Fiscal Officer and/or short-staffing situations.
16. *Maintains familiarity with accounts managed by the Manoa Office of Business and Finance but currently assigned to other MBF staff; responsible for managing such accounts during absence of other MBF staff.
17. Other duties as assigned

*Denotes essential function

Minimum Qualifications

1. Possession of a baccalaureate degree in business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with business administration.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing, spreadsheet, and presentation software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Ability to multi-task and perform in a high paced environment.

Desirable Qualifications

1. Prior fiscal and personnel experience at an institute of higher education.
2. Familiarity with UH and RCUH policies and procedures.
3. Experience with the UH Financial Management Information System and RCUH Online System.

Inquiries: Thad Nakajima, 808-956-5501, [e-mail]

Examples of duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
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