Fiscal Manager - Utilities MC

The New Mexico Municipal League, Incorporated; Rio Rancho, Northern (NM, KY); On-site; USD 90,000 - 130,000; Full time

Job summary

The New Mexico Municipal League, Incorporated is seeking a Fiscal Manager to oversee the Utilities Enterprise Department’s financial, budgetary, and procurement activities. You will ensure transactions align with the city’s general ledger and regulatory requirements while coordinating with other divisions.

The role requires a Bachelor's in Accounting or Finance, at least four years in utility accounting (eight years if no degree), and strong GAAP knowledge.

Qualifications

• Bachelor's degree in Accounting or Finance or related field.
• Four years of experience in Utility or Enterprise Fund accounting; eight years if no degree.
• CPA or CPA Candidate preferred.
• Knowledge of governmental accounting, budgeting, and GAAP.
• Strong budgeting, financial reporting and supervisory skills.

Responsibilities

• Prepares and monitors the Utilities operating budget.
• Oversees Utilities accounting functions and GAAP compliance.
• Prepares analyses and reports on Utility revenue projections.
• Works with Utilities and Financial Services on capital planning (ICIP).
• Oversees procurement for Utilities and prepares RFPs as needed.
• Assists with audits and coordination with external auditors.

Skills

Budgeting

GAAP knowledge

Financial analysis

Interpersonal skills

Verbal & written communication

Time management

Data entry

Education

Bachelor's degree in Accounting or Finance

Job description

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The Fiscal Manager serves as a liaison to the Utilities accounting unit to oversee the financial, budgetary, and procurement activities of the Utilities Enterprise Department; ensures the accuracy of transactions between the Utilities billing system and the City’s general ledger; participates in the revenue forecasting and financial reporting activities for all Utilities funds; ensures that policies and procedures are in compliance with City ordinance, state statutes, regulatory authorities and federal laws; and coordinates assigned activities with other divisions, departments, and outside agencies.

Education, Training and Experience – minimum required to proficiently perform the job

Education / higher education: Bachelor\'s Degree

For required college degrees, applicable field(s) of study: Accounting or Finance or related field.

Minimum number of years of directly related experience: Four years of experience in Utility or Enterprise Fund accounting, or equivalent. In lieu of a degree, incumbent must possess eight years of experience.

Education and/or experience preferences: Experience with financial statement preparation and supervisory experience preferred.

Certifications, Licenses and Registrations

Driver’s License requirement: Infrequent Driver -- Regular Driver\'s License Required Endorsements: none

Note -- For any driver, driving record must always meet City driving and insurability standards.

Required certifications, licenses or registrations: None

Preferred certifications, licenses or registrations: CPA or CPA Candidate, CGFM

Knowledge, Skills and Abilities required to proficiently perform the job

Knowledge: Considerable knowledge of the principles, practices and methods of governmental accounting and budgeting, enterprise fund management; understanding of basic governmental financial statements; the principles and practices of public administration, government organization and the principles and techniques of financial, statistical and procedures analysis.

Skills: Must be able to type rapidly and accurately enough to successfully produce documents/spreadsheets, communicate via e-mail, or perform data entry as necessary to accomplish the essential functions of the position. Use of technology, equipment and software typically used in the office environment. Perform complex accounting and financial functions, including budget preparation and administration of large and complex budgets, fixed asset management, inventory management, and financial analysis. Effective interpersonal skills, written and verbal communication, and personnel management. Effective planning and time management skills.

Abilities: Organize and prepare reports. Read and interpret documents such as regulatory documents, ordinances, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Implement financial practices as deemed appropriate. Speak effectively before groups of customers or employees of an organization. Analyze and assess processes and operational needs, adjusting as appropriate. Apply understanding to carry out instructions furnished in written, oral, or diagram form.

Interaction with Groups/Agencies/Entities: Internal: Serves as liaison between Utilities and Financial Services Departments. Works with directors of the Financial Services and Utilities Departments, division managers, other city departments, City Manager, and City Attorney in the management of fiscal matters related to the Utilities Enterprise. Maintains harmonious, courteous, and understanding relationships, while fostering a collaborative teamwork environment. External: Works with the City’s Contract Operator for the Utility Department, state and federal officials.

Authorities and Accountabilities

Level of independent decision making: High--incumbent is expected to analyze complex situations and take appropriate action

Budgetary/Financial/Asset accountability: Low -- Position is accountable to a Department Director and cannot make major decisions or obligate the City

Span of control: Responsibility for the assigned workgroup

For positions that supervise:

§ Approximate number of employees directly supervised: 2

§ Approximate number of employees indirectly supervised through subordinate managers/supervisors (excludes direct reports): None

Essential Functions

The following functions are typical for this position. The omission of specific functions does not exclude them if the work is similar, related or a logical assignment for this position. Other duties may be required and assigned.

§ Prepares and monitors the Utilities Department’s operating budget.

§ Oversees Utilities accounting functions and coordinates with Financial Services Accounting Division to ensure compliance with Generally Accepted Accounting Principles (GAAP).

§ Prepares, analyzes and provides reporting on Utility revenue projections.

§ Works with the management of the Utilities Department and Financial Services Department on capital planning and preparation of the Infrastructure Capital Improvement Plan (ICIP).

§ Participates in Utility rate studies, administration and analysis.

§ Oversees configuration and set-up of the Utilities module within the financial system to ensure accurate and correct transactions within the module and the Utilities module’s interface transactions/interactions with the general ledger.

§ Coordinates procurement activities for the Utilities Department ensuring compliance with Financial Services Department processes and the procurement code.

§ Prepares and reviews Requests for Proposal as needed.

§ Assists the Financial Services Director with preparation of utilities bond issuance, and continuing disclosure requirements.

§ Evaluates, monitors, and manages cash flow; participates in the investment of municipal funds; and ensures the City is in compliance with bond ordinance requirements with respect to sinking funds, reserve amounts and bond/loan payments.

§ Gathers, interprets, and prepares financial data for studies and reports to departments, governing boards, committees and the general public.

§ Ensures the Utilities Enterprise is in compliance with all financial ordinances, rules and regulations.

§ Coordinates the Utilities Enterprise’s risk management and insurance needs with the City Attorney’s Office.

§ Coordinates with City Utilities staff, other city departments and the Utilities’ Contract Operator in all fiscal matters.

§ Develops policies, procedures and goals as required.

§ Works with other Financial Services Department personnel and outside auditors on yearly financial audit as needed.

§ Prepare complex accounting entries and assist with Annual Comprehensive Financial Report financial statements as needed.

§ Assists with applications for loans, grants and special funding, as needed.

§ Trains, supervises and oversees the work of the accounting staff assigned to the position, to include hiring, employee evaluation, performance management, corrective action, and termination.

Physical Requirements and Working Conditions

Daily activity level: Primarily sedentary

Physical characteristics: Job requires oral and aural communication; Job requires reading and comprehension of written materials; Job requires normal vision; Keystroking or repetitive motion of hands/fingers/arms; Working more than 8 hours/day; Working more than 5 days a week

Exposures: None

Extraordinary working conditions: None

Hazardous equipment/machinery used: None

Required personal protective equipment: None