Fiscal Management Services Billing Specialist

Abilities in Motion; Reading (Berks County); On-site; USD 45,000 - 60,000; Full time

Job summary

Abilities in Motion in Reading, PA seeks a Fiscal Management Services Billing Specialist to coordinate billing within the FMS department and support accurate record maintenance and timely state reimbursements.

The role includes monitoring authorizations, maintaining consumer budgets with confidentiality, and preparing monthly billing reports to drive continuous improvements and fiscal health for the organization.

Qualifications

• Minimum 2 years of billing processing/reconciliation experience.
• Proficiency with Word, Excel, and web-based systems.
• Bachelor’s degree in Business, Finance, or Accounting preferred.

Responsibilities

• Monitor statewide authorization system daily and update the database.
• Maintain authorization records accurately in the system.
• Review authorizations to ensure services are reimbursable.
• Manage consumer budget files and maintain confidentiality.
• Ensure billing regulations compliance and document support for claims.
• Ensure internal billing processes meet state/federal standards and suggest improvements.
• Enter new vendors into FMS programs and update records.
• Coordinate billing processing and submit billing files for state reimbursement.
• Review billing claims for accuracy and address denials efficiently.
• Contribute to fiscal health by maximizing reimbursements and reducing denials.
• Investigate and resolve billing discrepancies for accurate reimbursement.
• Track claim denials and corrections to improve processes.
• Address open AR claims monthly with finance.
• Respond to inquiries from Support Coordinators on billing matters.
• Prepare monthly billing trend reports for continuous improvement.
• Monitor and verify E-Visit Verification compliance rates.

Skills

Word processing

Excel

Web-based systems

Team player

Interpersonal skills

Detail-oriented

Adaptability

Problem solving

Data confidentiality

Billing experience

Education

Business/Finance/Accounting degree

Job description

Position

Fiscal Management Services Billing Specialist

Location

Reading, PA

Job Id

114

# of Openings

0

Position Summary

The FMS Billing Specialist coordinates billing functions within the Financial Management Services (FMS) department. This role supports the organization’s financial operations by ensuring accurate and timely record maintenance, vendor setup, waiver and authorization updates, budget changes, and compliance.

Essential Functions (Primary Duties)

• Monitor the statewide authorization system daily for new, modified, or closed authorizations, updating the database as needed.
• Maintain authorization records in the computer system in a timely and accurate manner.
• Review authorizations to ensure services provided align with reimbursable expenses.
• Accurately manage and maintain consumer budget files while ensuring confidentiality.
• Ensure compliance with all billing regulations and maintain the required documentation to support claims.
• Ensure internal billing processes meet the state and federal compliance standards and recommend improvements as needed.
• Enter new vendors into the Financial Management Services (FMS) programs and update records accordingly.
• Coordinate billing processing, including the preparation and submission of billing files for state reimbursement.
• Review billing claims for accuracy and compliance, addressing any claims denied efficiently.
• Contribute to the organization’s fiscal health by maximizing accurate reimbursement and reducing denied claims.
• Investigate and resolve billing discrepancies to ensure accurate reimbursement.
• Maintain tracking of claim denials and corrections, analyzing trends to improve billing processes.
• Review and address open claims on the Accounts Receivable File from the finance team on a monthly basis.
• Respond to inquiries from Support Coordinators regarding billing and authorization matters.
• Prepare monthly reports on billing trends and claim status to support continuous improvements.
• Monitor and investigate the Electronic Visit Verification compliance rates to ensure consistency with standards.
• Perform other duties as assigned to support FMS programs and billing operations.

Role Qualifications

• Excellent computer skills with knowledge of Word, Excel, and web-based systems.
• Function as part of a team, working cooperatively with colleagues and supervisors.
• Excellent interpersonal skills.
• Ability to remain highly organized with acute attention to detail.
• Flexibility to adapt to a rapidly changing work environment.
• Ability to effectively identify issues and develop, recommend, and implement a solution.
• Handle sensitive information in a confidential manner.
• Education: A degree in Business, Finance, or Accounting preferred.
• Minimum of 2 years’ experience with billing processing/reconciliation required.