Fiscal Coordinator - Accounts Payable

Golden Gate Regional Center; San Francisco (CA); On-site; USD 47,618 - 57,141; Full time

Benefits offered by this job

Comprehensive Medical and Dental benefits

10% employer contribution to a 403(b) retirement account

Generous time off benefits

Job summary

A community-focused organization in California is seeking a Fiscal Coordinator - Accounts Payable to process invoices, ensure timely payments, and maintain confidentiality in compliance with federal laws. The ideal candidate will have a Bachelor’s Degree, 4+ years in accounting, and excellent communication skills. The role includes comprehensive benefits and generous time off.

Qualifications

• 4+ years professional experience in accounting or related field.
• Ability to operate basic office equipment, including scanners and copiers.
• Experience in multi-cultural settings and/or multi-lingual capacity.

Responsibilities

• Verify details of vendors’ billing information.
• Generate monthly Provider checks.
• Prepare and complete audits and internal reports.

Skills

Written communication

Use of discretion

Knowledge of accounting principles

Customer service skills

Problem-solving skills

Oral communication

Education

Bachelor’s Degree or equivalent experience

4+ years post-secondary education

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Fiscal Coordinator - Accounts Payable

Salary Range: $47,618 - $57,141 Annually

GGRC is currently hiring for a Fiscal Coordinator - Accounts Payable to process incoming invoices from Vendors in preparation for electronic fund transfers and check runs.

What you’ll Do:

• Verify details of vendors’ billing information from vendor and make adjustment if needed
• Verify invoice data and reconcile billing hours against authorized hours, service month and signature
• Generate Turnaround invoices to vendors
• Generate monthly Provider checks
• Ensure that the monthly check run is completed on-time and without discrepancies
• Analyze, research and collect any possible overpayment
• Follow up and ensure state law required documents as backup for payment
• Prepare manual checks, mail manual and computer generated checks and invoices with flyers
• Mail annual 1099 forms
• Update and maintain hold check list and check log
• Prepare/analyze reports
• Prepare fund transfer requests and bank transmittals
• Train new electronic billing and electronic attendance vendors
• Perform filing, filing maintenance, and file purging duties
• Prepare and complete vendors’ audit confirmation letter
• Prepare tax levy, consignment and audit materials
• Prepare annual rollover for authorization units
• Prepare information for internal audit and state audits
• Communicate and resolve issues with vendors, staffs, and management
• Fill in numerous functions within the department as needed
• Interact with and assist other internal units
• Participate in special projects and assist with additional duties or tasks as assigned
• Maintain all individual information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPPA) and the California Lanterman Act

Who You Are

• Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
• Use of discretion and ability to maintain confidentiality
• Knowledge of accounting principles
• Basic familiarity with MS Word, MS Excel, MS PowerPoint, MS Outlook or similar software applications
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones
• Strong customer service and problem-solving skills
• Ability to work with all levels within the organization
• Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
• Experience in multi-cultural settings and/or multi-lingual capacity
  

• 4+ years post-secondary education
• Bachelor’s Degree or equivalent may be substituted for two years work experience
• 4+ years professional experience in accounting or related field

What are the benefits to working with GGRC?
We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage

10% employer contribution to a 403(b) retirement account to help you save for the future!

GENEROUS TIME OFF BENEFITS!!!

No really, we mean generous:

13 vacation days, 15 sick days, 11 paid holidays, 6 personal days, and up to 5 paid days for continuing education

What makes GGRC so special?

GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.

GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).

How to apply:

GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.

Golden Gate Regional Center is an Equal Opportunity Employer.