Fiscal Coordinator

Chester-County-of-Pennsylvania; Westtown (Chester County); On-site; USD 65,000 - 85,000; Full time

Job summary

Chester County, Pennsylvania is seeking a Fiscal Coordinator to oversee financial activities, assist with budgets and grant applications, and ensure adherence to financial regulations. The role involves processing invoices and payroll, tracking expenditures, and collaborating with the finance team to maintain accurate records and timely reporting.

Candidates should have an associate degree and relevant experience; preferred bachelor’s in accounting/finance along with strong communication,

Qualifications

• Assists in budgets and grant applications, including spreadsheets as needed.
• Processes invoices, requisitions, purchase orders and payroll.
• Tracks expenditures and identifies discrepancies or budget issues.
• Ensures compliance with state grant policies and procedures.
• Collaborates with financial liaison on budget creation and maintenance.
• Maintains accurate financial records and documentation.
• Performs back-up clerical tasks as required.
• Exhibits sound judgment and willingness to learn new tasks.

Responsibilities

• Assist in the preparation of budgets and grant applications, including budget line-item spreadsheets.
• Process invoices, requisitions, purchase orders and payroll.
• Track and analyze expenditures, identifying discrepancies or potential budget issues.
• Collaborate with department financial liaison on creating and maintaining budget.
• Collaborate with controllers, payroll and finance on budget issues.
• Maintain accurate financial records and documentation.
• Perform clerical tasks, back-up receptionist duties as needed.
• Perform other duties and special projects as required.

Skills

Budgeting

Financial reporting

Forecasting

Communication skills

Interpersonal skills

Independent work

Time management

Team collaboration

Policy compliance

Attention to detail

Education

Associate's degree

Bachelor's degree preferred

Accounting/Finance-related field

Tools

Microsoft Office

PeopleSoft

Outlook

Job description

Fiscal Coordinator is responsible for overseeing financial activities, managing budgets and ensuring compliance with financial regulations.

Essential duties, tasks and accountabilities will vary and may include the following:

• Assists in the preparation of budgets and grant applications, including, but not limited to preparation of budget line-item spreadsheets, at the request of the Director/Deputy Director.
• Process invoices, requisitions, purchase orders and payroll.
• Track and analyze expenditures, identifying discrepancies or potential budget issues.
• Ensure compliance with state grant policies and procedures.
• Collaborate with department financial liaison on creating and maintaining budget.
• Collaborate with controllers, payroll and finance department on all budget issues.
• Maintain accurate financial records and documentation.
• Perform clerical tasks, when necessary (back-up receptionist, telephones, mail, etc.).
• Perform other duties, tasks and special projects, as required.

Minimum Requirements:

• Associate’s degree from an accredited college or university and three years of job-related experience, or any equivalent combination of education and experience that ensures the requisite knowledge, skills, and abilities.
• Strong knowledge of financial reporting, budgeting and forecasting.
• Accurate and detail oriented with strong verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Ability to work independently or as part of a team and proceed with objectives.
• Ability to establish priorities and remain focused on daily operations.
• Ability to coordinate and direct work assignments.
• Ability to interface effectively with all levels of County management.
• Strong grammar and spelling skills.
• Ability to balance individual and team work assignments and responsibilities.
• Strong organizational and time management skills
• Ability to follow office protocols and resolve recurring problems
• Exhibits sound and accurate judgment with a willingness to make decisions.
• Balances team and individual responsibilities.
• General knowledge of legal records, guidelines and procedures.
• Ability to use common sense understanding to carry out verbal or written instructions.
• Flexible, with an ability to carry multiple projects and tasks to completion.
• Exhibits a strong work ethic and a willingness to learn new tasks.
• Ability to work effectively with people from diverse backgrounds.
• Professionalism, integrity, and honesty with an ability to handle confidential matters

Preferred Skills, Knowledge & Experience:

• Bachelor’s degree in accounting, finance, statistics, or a related field.
• Four plus years of job-related experience, strongest preference for government roles.
• General understanding of Human Resource policies and procedures.
• General knowledge and understanding of County of Chester policies and procedures.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

• Intermediate Office Suite Skills, (Word, Excel, Access, PowerPoint, and Explorer)
• PeopleSoft skills (HR & Financial) or the ability to learn PeopleSoft
• Basic Outlook skills (Email and Calendar)

Physical Demands:

While performing the duties of this position, the employee is frequently required to sit, talk and hear. Occasionally, the employee will need to stand; walk; bend at the waist or work bent at the waist; lift items weighing up to 15 pounds for a height of up to two feet; and taste or smell. On rare occasions, the employee will need to reach above shoulders or work with arms above shoulder height; climb approximately 13 stairs; push items weighing up to 15 pounds; and carry items weighing up to 15 pounds for a distance of up to 2 feet.

There are no special vision requirements listed for this position.

Work Environment:

• The noise level in the work environment is usually quiet.
• Work will be performed inside in an office environment.

Other:

• Ability to work extended hours, as necessary.
• A valid driver’s license may be required.