Fiscal Support Technician

Regional Planning & Coordinating Commission of Greene County, Ohio; Xenia (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

Regional Planning & Coordinating Commission of Greene County, Ohio is seeking an Accounting Clerk to perform accounting and payroll support within the Fiscal Division under general supervision. The role requires knowledge of accounts payable/receivable, grant and contract reconciliations, and confidential handling of protected information.

Responsibilities include processing payments, data entry into county/state systems, preparing bills, assisting auditors, and supporting program compliance.

Qualifications

• Associate degree or equivalent in business administration, accounting or finance.
• Experience or training in accounting to include basic spreadsheet use.
• Notary Public Certification is not required for this role but may vary by assignment.
• Valid Ohio Driver's License is required.

Responsibilities

• Performs specialized fiscal support to record and report fiscal transactions and maintain program compliance.
• Processes receipts and disbursements for agency funds, including grant and contract reconciliations.
• Completes pay-ins; handles payable tasks: verify authorizations, code disbursements, purchase orders, encumbrances, vouchers.
• Enter data into county and state accounting systems; prepare bills and rosters for payment.
• Calculate and prepare payments; determine eligibility for reimbursable activities under federal/state programs.
• Coordinate financial benefit applications for individuals served; review forms related to foster care, IV-E, subsidies.
• Update logs and reports; assist auditors; maintain confidentiality of protected client information.

Skills

Accounts payable

Accounts receivable

Payroll processing

Data entry

Analytical skills

Confidentiality

Education

Associate degree in business administration / accounting / finance or related field

High school technical program in accounting

Tools

VIP

Right Stuff

Spreadsheets

Job description

The full performance level class works under general supervision & requires considerable knowledge of accounting systems & procedures in order to prepare, compile & verify statistical, financial, accounting or auditing data, reports & tables related to accounts payable & accounts receivable &/or perform payroll activities.

Description

The full performance level class works under general supervision & requires considerable knowledge of accounting systems & procedures in order to prepare, compile & verify statistical, financial, accounting or auditing data, reports & tables related to accounts payable & accounts receivable &/or perform payroll activities.

Duties/Responsibilities

(These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Performs specialized fiscal support activities to record and report fiscal transactions and maintain program compliance. Processes receipts and disbursements for agency funds, including grant and contract reconciliations. Completes pay-ins. Performs a variety of routine payable activities including but not limited to verifying payment authorization, coding disbursements, preparing purchase orders, encumbering funds, initializing vouchers, preparing bills and rosters for payment, and entering data into county and state accounting systems. Calculates and prepares payments. Determines eligibility for reimbursable activities and financial supports under federal and state programs. Coordinates applicable financial benefit applications for individuals served by the agency. Reviews and processes forms, applications, and documents related to the financial components of foster care, adoption, kinship assistance, IV-E eligibility, and other subsidies. Updates and maintains various tracking logs to support reporting processes and programmatic requirements. Checks for accuracy and completeness of accounting records. Investigates and reconciles discrepancies. Maintains thorough and accurate documentation in state and county systems. Compiles reports. Performs general clerical tasks related to the Fiscal Division’s work processes, including data entry, customer service, and records retention. Assists in the coordination of records for auditors and monitors. Maintains confidentiality of protected client information.

Assists with inventory and equipment tracking. Assists with supply orders and distribution.

Attends meetings and trainings relevant to programs and services provided. May represent agency at community events.

Performs other related duties as assigned by the Supervisor, Division Administrator, and/or Director.

Minimum Qualifications

Completion of associate core program in business administration, accounting, finance or related field; 6 mos. experience or 6 mos. training. in accounting or finance to include a basic level of experience in spreadsheet software; valid Ohio Driver's License.

• Or completion of high school technical program in accounting; 12 mos. experience or 12 mos. training. in accounting or finance to include a basic level of experience in spreadsheet software.


• Or equivalent of Minimum Class Qualifications for Employment noted above may be substituted for the education and/or experience required. Education and Experience may not be substituted for mandated licensure/certification.

Licensing Requirements (position requirements at entry may vary depending on area of assignment):

Notary Public Certification.

Knowledge of accounting; applicable state &/or federal laws, rules, procedures & standards governing fiscal operations*; software applications (e.g., VIP, Right Stuff)*; purchasing *; budgeting*. Skill in use of calculator, applicable software applications (e.g., spreadsheets, databases, word processing). Ability to define problems, collect & analyze data, establish facts & draw valid conclusions; prepare &/or edit financial reports, records, &/or correspondence; gather, collate & classify information about data, people or things; collaborate with co-workers on group projects &/or respond to general inquiries from employees, public & government officials.

(*)Developed after employment

Supplemental Information

Predictable and regular attendance is required.

Travel may be required.

Stooping, crouching, reaching, repetitive motion and exerting up to 15 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

PCN# 90304