Fiscal Associate II - DNREC

State of Delaware; Delaware; Hybrid; USD 50,000 - 65,000; Full time

Job summary

The Office of Budget and Finance at the State of Delaware is seeking a Fiscal Associate II to support daily revenue reconciliation and processing of Accounts Receivable in FSF. You will reconcile internet sales, prepare cost recovery invoices, and verify accuracy of fiscal documents in line with state regulations.

Responsibilities include preparing financial reports, maintaining records, ensuring data integrity, and delivering quality customer service.

Qualifications

• Six months of experience in processing accounting, auditing or payroll transactions.
• Six months of experience in determining compliance of financial transactions with required documentation and codes.
• Six months of experience in preparing financial reports from multiple sources.

Responsibilities

• Review documents to complete purchase orders and ensure compliance.
• Verify classification and coding of transactions.
• Prepare reports and summaries on account status.

Skills

Accounting

Payroll

Financial reporting

Education

Associate's degree or higher in Accounting or related field

Tools

FSF (First State Financials)

Job description

Introduction

The Office of Budget and Finance oversee the internal DNREC budget and fiscal management. Click here for more information about the Office of Budget and Finance in DNREC.

Summary Statement

Perform daily revenue reconciliation and process Accounts Receivable documents in First State Financials (FSF). Reconcile Internet sales and conduct monthly revenue reconciliations by account code between FSF and the DNREC Repository. Prepare cost recovery invoices as needed, review all Division of Fish and Wildlife (DFW) Reports of Receipts for accuracy, and track program costs related to cost recovery and other special projects. Verify the accuracy of fiscal documents and reports, perform document scanning and filing, and ensure compliance with all applicable federal and state rules and regulations.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.
• Verifies or determines correct classification and coding of transactions.
• Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.
• Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.
• Creates and maintains financial records, documents and files.
• Prepares reports and summaries on the status of accounts or other financial data.
• Participates in recommending changes to internal procedures, forms, or process enhancements.
• Gathers and compiles data for higher-level staff.
• Performs general office work and functions as assigned such as preparing correspondence and distributing documents.
• May perform payroll entries and process payroll in automated information systems.
• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

Job Requirements

JOB REQUIREMENTS for Fiscal Associate II

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.
• Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.
• Six months' experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.

OR

• Possession of an Associate's degree or higher in Accounting or related field.

Additional Posting Information

The State of Delaware recognizes the value of telework and flexible working schedules. This position is eligible for Alternative Work Schedules according to the State of Delaware's Alternative Work Arrangement Policy. More information will be shared at the time of interview.

Conditions of Hire

DNREC does not provide sponsorship for holders of H-1 B Visas. Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources. All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.

Individuals who use TDD may request auxiliary aid or service by calling [phone] or by visiting delawarerelay.com.

If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call [phone] or email [e-mail].

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.