Fiscal Associate II - DNREC

DelDOT; Dover (DE); Hybrid; USD 42,000 - 62,000; Full time

Job summary

DNREC (Delaware Department of Natural Resources and Environmental Control) is seeking a Fiscal Associate II to perform daily revenue reconciliation and process Accounts Receivable within First State Financials (FSF). The role ensures accurate reconciliation between FSF and the DNREC Repository, prepares cost recovery invoices, verifies receipts, and tracks program costs for special projects.

The position requires attention to detail, compliance with federal and state rules, and the ability to

Qualifications

• Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.
• Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.
• Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.

Responsibilities

• Reviews forms and source documents to complete purchase orders and ensure accuracy and approvals.
• Verifies or determines correct classification and coding of transactions.
• Uses automated information systems to enter, update, modify, delete, retrieve and report data.
• Performs calculations and monitors balances, reporting discrepancies.
• Creates and maintains financial records, documents and files.
• Prepares reports and summaries on the status of accounts or other financial data.
• Gathers and compiles data for higher-level staff.
• Delivers excellent customer service to internal and external customers and the public.

Skills

Accounting transactions

Payroll transactions

Financial reporting

Education

Associate's degree in Accounting or related field

Tools

First State Financials (FSF)

DNREC Repository

Job description

Introduction

The Office of Budget and Finance oversee the internal DNREC budget and fiscal management. Click here for more information about the Office of Budget and Finance in DNREC.

Summary Statement

Perform daily revenue reconciliation and process Accounts Receivable documents in First State Financials (FSF). Reconcile Internet sales and conduct monthly revenue reconciliations by account code between FSF and the DNREC Repository. Prepare cost recovery invoices as needed, review all Division of Fish and Wildlife (DFW) Reports of Receipts for accuracy, and track program costs related to cost recovery and other special projects. Verify the accuracy of fiscal documents and reports, perform document scanning and filing, and ensure compliance with all applicable federal and state rules and regulations.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.
• Verifies or determines correct classification and coding of transactions.
• Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.
• Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.
• Creates and maintains financial records, documents and files.
• Prepares reports and summaries on the status of accounts or other financial data.
• Participates in recommending changes to internal procedures, forms, or process enhancements.
• Gathers and compiles data for higher-level staff.
• Performs general office work and functions as assigned such as preparing correspondence and distributing documents.
• May perform payroll entries and process payroll in automated information systems.
• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

Job Requirements

JOB REQUIREMENTS for Fiscal Associate II Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.
• Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.
• Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.

OR

• Possession of an Associate's degree or higher in Accounting or related field.

Additional Posting Information

The State of Delaware recognizes the value of telework and flexible working schedules. This position is eligible for Alternative Work Schedules according to the State of Delaware’s Alternative Work Arrangement Policy. More information will be shared at the time of interview.

Conditions of Hire

DNREC does not provide sponsorship for holders of H-1 B Visas. Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources. All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Accommodations

• Accommodations are available for applicants with disabilities in all phases of the application and employment process.
• Individuals who use TDD may request auxiliary aid or service by calling [phone] or by visiting delawarerelay.com.
• If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call [phone] or email [e-mail].
• The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.