Fiscal Assistant (Local Government)

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 32,000 - 42,000; Full time

Job summary

The Commonwealth of Pennsylvania, Beaver County Children and Youth Services, seeks a Fiscal Assistant 1 to support financial operations, maintain records, and assist with reporting. The role involves processing invoices, posting ledger data, and coordinating with vendors and staff on travel reimbursements.

Ideal candidates have 2 years of bookkeeping or an accounting-related associate degree, with a strong eye for detail and accuracy. Full-time, on-site schedule with standard business hours.

Qualifications

• Two years of bookkeeping or clerical accounting experience or an associate degree with accounting credits.
• Equivalent combination of experience and training accepted.
• Educational requirements may be met within 3 months of graduation.

Responsibilities

• Process invoices and manage accounts payable to reconcile with county records.
• Post accounting data to ledgers and prepare quarterly financial reports.
• Prepare and submit purchase orders, including blanket POs for reimbursements.
• Maintain payroll and fringe benefit expense records and allocate costs.
• Coordinate vendor accounts and resolve issues as needed.
• Track staff travel reimbursements and monitor travel expenses.

Skills

Accounts Payable

Financial Tracking

Payroll Support

Vendor Coordination

Purchase Orders

Travel Reimbursements

Education

Two years bookkeeping/clerical accounting

Associate degree in accounting or business administration with 6 accounting credits

Tools

Excel

Job description

Are you interested in a career with a strong dedication to serving the children and families? Beaver County Children and Youth Services has an immediate opening for a Fiscal Assistant 1. This position gives you the chance to use your accounting and organizational skills to keep financial records accurate and up to date. We offer a generous benefit package and a supportive work environment. If you enjoy detailed work and being part of a dedicated team, this could be the opportunity for you!

The Fiscal Assistant supports the agency by maintaining financial records, processing payments, tracking expenditures, and assisting with reporting activities. This position helps ensure that fiscal operations remain organized, accurate, and current. As a Fiscal Assistant, you will perform the following duties:

• Accounts Payable: Prepare payment transmittals, process invoices, maintain payment records, and reconcile financial information with county payment records
• Financial Tracking: Post accounting information to ledgers and spreadsheets, reconcile accounts, and compile quarterly and other financial reports
• Purchase Orders: Prepare and submit purchase order requests, including blanket purchase orders for reimbursement purposes
• Payroll Support: Maintain payroll and fringe benefit expense records and allocate costs across reporting cost centers
• Vendor Coordination: Resolve vendor account concerns, request supporting documentation, and coordinate service-related issues when needed
• Travel And Transit: Track staff travel reimbursements, record travel expenses for reporting, monitor bus pass inventory, and arrange replenishment requests

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
• Telework:You will not have the option to telework in this position.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements

• Two years of experience performing bookkeeping or clerical accounting work;or
• An associate degree in accounting or business administration including or supplemented by 6 credits in accounting;or
• An equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree/credit.

Other Requirements

• This particular position also requires possession of a current driver's license which is not under suspension.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow link and click on Residency.
• You must be able to perform essential job functions.

Legal Requirements

• A conditional offer of employment will require a medical examination and a drug screening.
• This position falls under the provisions of the Child Protective Services Law.
  • Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.?

• Your score is valid for this specific posting only.

• You must provide complete and accurate information or:

• Your score may be lower than deserved.

• You may be disqualified.

• You may only apply/test once for this posting.

• Your results will be provided via email.