Fiscal Assistant II

Jobtailor; Viera (FL); On-site; USD 30,000 - 45,000; Full time

Job summary

Jobtailor in Florida seeks an Administrative Assistant to support the Public Health Nutrition Program Director, Accountant I, and Records Analyst in WIC administration. This role involves handling diverse clerical tasks, coordinating inventory, and ensuring accurate data entry and reporting.

The position requires strong customer service, attention to detail, and the ability to work independently as part of a team.

Qualifications

• Customer service skills are required.
• Strong verbal and written communication abilities are essential.
• Ability to multitask and manage multiple priorities.
• Experience with data entry and accurate documentation.

Responsibilities

• Performs a variety of administrative tasks assisting program directors and staff.
• Researches and prepares daily, weekly, and quarterly reports.
• Analyzes reports for irregularities and initiates remedial action.
• Orders and invoices nutritionals to State WIC office per policy.
• Coordinates delivery of nutritionals between clinic sites.

Skills

Customer Service

Verbal & Written Communication

Interpersonal Skills

Multitasking

Data Entry

Attention to Detail

Organization

Phone Etiquette

Tools

Microsoft Office

Word

Excel

Outlook

Job description

Job Responsibilities

• Performs a variety of complex administrative tasks in assisting the Public Health Nutrition Program Director, the Accountant I, and the Records Analyst in the administration of the Special Supplemental Nutrition Program for Women Infants and Children (WIC) and nutrition program.
• Researches and prepares various daily, weekly, and quarterly reports as required by the state WIC office.
• Analyzes completed reports for irregularities/abuse, client abuse, staff errors in documentation or issuance, and initiates appropriate remedial action, training, and follow-up.
• Orders special formula products and submits invoices of nutritionals to the State WIC office according to policy within the established state guidelines.
• Coordinates the delivery of nutritionals between clinic sites as needed.
• Orders WIC forms, nutrition education materials, and office supplies as well as providing notification to the State office as needed.
• Reconciles the monthly inventory of exempt formula and medical foods according to the standards established by the State WIC office.
• Reconciles the inventory of the WIC EBT instruments.
• Keeps inventory records of receipts and disbursement of infant formula, WIC benefits, and WIC EBT cards.
• Manages the inventory and ordering of state WIC forms, nutrition education materials, and office supplies, as well as providing notification to the State office as needed.
• Prepares and/or assists in the preparation of the monthly report of Program Operations for the State WIC office using computer assigned software.
• The preparation of this reporting involves combining issuance data from all clinic sites, reconciling expenditure receipts, computing nutrition education, administrative and certification costs, and billing the state WIC office for total program expenses.
• Assists in maintaining a ledger on allocation and expenditures and reconciles expenditures and receipts.
• Monitors the voter registration activities of all WIC and reporting according to the standards/frequency established by the State WIC office.
• Assists WIC Vendor Manager with compliance reviews of authorized WIC vendors.
• Conducts/submits compliance reviews in the absence of the WIC Vendor Manager.
• Provides customer service on the appointment line and schedules appointments for WIC Program clients.
• Travels to clinic sites as needed and assists clinics remotely over the phone with WIC and Nutrition Services.
• Determines income eligibility of current and potential WIC participants.
• Provides a limited amount of nutrition education in the form of WIC quarterly nutrition newsletters.
• Issues WIC Program benefits in accordance with procedures outlined in DHM 150-24 in the WIC manual.
• Accurately completes all required forms and reports including, but not limited to, the Employee Activity Report, Leave and Attendance Record, Leave Authorization forms, and travel logs by required deadlines.
• Performs other related duties as required.
• Complies with and monitors compliance (when applicable) of the mandatory requirement in section 215.422, F.S. and Chapter 3A-24 of the Florida Administrative Code.

Requirements

• Customer Service skills
• Interpersonal skills
• Problem solving skills
• Ability to work independently and as part of a team
• Experience with multitasking skills
• Business phone etiquette skills
• Strong verbal and written communication skills
• Ability to obtain and accurately document data
• Attention to detail
• Organization skills
• Experience in typing and computer data entry
• Knowledgeable with computers basics, experience and knowledge with: Microsoft office, Word, Excel, Outlook
• Experience with following policies and rules in a professional environment

Core Competencies

Demonstrates strong organizational and analytical skills in managing the Special Supplemental Nutrition Program for Women Infants and Children (WIC), including inventory management, report preparation, and compliance monitoring. Proficient in customer service and communication, ensuring accurate documentation and adherence to state guidelines.

Highest-signal resume keywords

• Inventory Management
• Report Preparation
• Customer Service
• Data Entry
• Compliance Monitoring

Hard Skills

• Data Analysis
• Report Preparation
• Inventory Reconciliation
• Nutrition Education
• Eligibility Determination

Soft Skills

• Attention to Detail
• Problem Solving
• Interpersonal Skills
• Organization Skills
• Multitasking

Industry Keywords

• WIC Program
• Nutrition Program
• Client Abuse Analysis
• State Guidelines
• Compliance Reviews

Tools & Technologies

• Microsoft Office
• Word
• Excel
• Outlook