FISCAL ASSISTANT I - 64058843

Florida; Brooksville (FL); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Retirement plan options

Nine paid holidays

Job summary

The Florida Department of Health is seeking a Fiscal Assistant I to process invoices, maintain voucher files, and ensure timely payments in line with state policies. The role handles FLAIR/FLPALM entries, purchasing card transactions, and periodic reconciliations, supporting audits and cost controls.

Work is centered in Hernando County with responsibilities spanning travel reimbursements, record keeping, and coordination with vendors and staff to resolve payment issues.

Qualifications

• Knowledge of accounting principles and procedures.
• Ability to plan, organize and coordinate work assignments.
• Ability to work with minimal supervision.
• Ability to maintain effective working relationships.
• Ability to analyze and interpret accounting data.
• Ability to prepare financial statements and reports.
• Ability to reconcile balance sheet accounts.
• Ability to apply rules and procedures related to accounting programs.
• Ability to maintain accounting records correctly.
• Ability to communicate effectively.

Responsibilities

• Process and pay invoices following established state procedures.
• Maintain voucher files and track outstanding warrants.
• Approve Health Department Purchasing Card charges in WORKS system.
• Ensure documentation is complete for voucher files and WORKS submissions.
• Perform monthly purchasing card reconciliations.
• Enter transactions into FLAIR or FLPALM with required coding and documentation.
• Review invoices for accuracy and HIPAA confidentiality.
• Complete encumbrance and cash reconciliations and assist with audits.
• Submit required documentation to Central Offices in a timely manner.
• Assist with travel reimbursements and STMS training.
• Mentor staff on travel reimbursement requirements.
• Oversee cell property custody and mail procedures.

Skills

Invoice processing

Accounts Payable

Accounts Receivable

Data entry

Organizational skills

HIPAA compliance

Record keeping

Vendor coordination

Tools

FLAIR/FLPALM

WORKS p-card

Job description

Requisition No: 884068

Agency: Department of Health

Working Title: FISCAL ASSISTANT I - 64058843

Pay Plan: Career Service

Position Number: 64058843

Salary: $34,759.92 annually

Posting Closing Date: 09/28/2026

Total Compensation Estimator Tool

Open Competitive

Your Specific Responsibilities

Reviews and processes all DOH-Hernando invoices for payment following established procedures. Maintains voucher files, tracks all outstanding warrants, follows up ensuring prompt payment of all invoices within state guidelines. Reviews codes and approves at Accountant Level all Health Department Purchasing Card charges in WORKS system. Ensures all documentation is available and complete for the appropriate voucher file and the purchasing card holders WIORKS submissions. Completes monthly purchasing card reconciliations as requested by Tallahassee p-card office. Coordinates with vendors and staff members in the resolution of problems and questions to process payments. Makes copies of all OCO purchases. Acts as WORKS (p-card) Champion for DOH-Hernando. Responsible for checking pending vouchers daily, to verify compliance with time frames set in policy, verifies number of days pending, status of the voucher, etc., monitoring, acting as needed and keeps Grants Specialist Supervisor ll informed of status. Prepares state and/or county insurance payments, telephone and internet payments. Enters transactions into FLAIR or FLPALM including but not limited to TR's 30, 58, 51, 70, 6, and 20, as requested ensuring all documentation, coding forms, etc. are maintained in appropriate files for audits. Ensures that all confidential information is redacted as required by HIPAA on all billing documentation requiring such confidentiality. Reviews Statements and invoices from vendors, to ensure ending balances are accurate per DOH-Hernando records and researches any discrepancies. Completes monthly encumbrance (accounting system) reconciliations of outstanding requisitions and purchase orders. Completes quarterly unannounced cash audits of all cash drawers. Submits documentation to Central Offices a minimum of one (1) week prior to the end of each quarter. Completes, as a part of a team, the annual pharmacy audit. Maintains copier & printer inventory. Performs monthly copier & printer reporting for invoicing. Reports to Grants Specialist Supervisor ll and Administrative Services Director routinely on status of copier leases. Submits travel reimbursements for DOH-Hernando Personnel, ensures compliance with travel policies, and ensures all documentation, justifications, and support verification is attached to support payment. Acts as STMS Champion and completes required training for travel. Mentors DOH Hernando staff in correct travel reimbursement requirements. Serves as the Cell Property Custodian for DOH-Hernando to oversee the obtaining, receipt, custody, and disposition of all mobile devices. The position requires attention to detail, adherence to policy and chain-of-custody protocols, and the ability to work with both internal and external stakeholders. Serve as a key holder for receiving room, co-lead in processing, opening, and distributing US mail and courier mail. Distribute daily mail. Take mail to Post Office. Attend all meetings and mandatory training. Other related duties as required. Attends and participates in staff meetings, in-service, training seminars, and other professional and staff development activities.

Required Knowledge, Skills, And Abilities

• Working Knowledge of FLAIR/FLPALM
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of the methods of data collection
• Ability to Plan, organize and coordinate work assignments.
• Ability to work with minimal supervision.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect, analyze and interpret accounting data.
• Ability to work in a team environment.
• Ability to utilize problem solving techniques.
• Ability to prepare financial statements and reports.
• Ability to reconcile balance sheet accounts.
• Ability to understand and apply rules, regulations, policies, and procedures relating to an accounting program.
• Ability to prepare and maintain a variety of accounting records.
• Ability to communicate effectively.

Qualifications

Minimum

• One year of experience in Accounts Receivable or Accounts Payable.

Preferred

• One year of experience in Data Entry.
• One year of experience working in an office setting.

Mission

Florida Department of Health Mission, Vision, and Values: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision

To be the Healthiest State in the Nation.

Values

• I novation: We search for creative solutions and manage resources wisely.
• C ollaboration: We use teamwork to achieve common goals & solve problems.
• A ccountability: We perform with integrity & respect.
• R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
• E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work

7551 Forest Oaks Boulevard Spring Hill, FL 34606

300 S. Main Street Brooksville, FL 34601

Benefits

The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
  

(For more information, please click www.myfrs.com );

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

Please Be Advised

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.