Fiscal Assistant

Alachua County; Gainesville (AL); On-site; USD 38,000 - 58,000; Full time

Job summary

Alachua County in the United States is seeking a Fiscal Assistant to support Budget & Fiscal Services. The role involves bookkeeping, maintaining ledgers, preparing fiscal reports, and assisting in monitoring budget expenditures.

Applicants with an AA/AS in accounting or related fields plus experience are preferred; a Bachelor's degree with accounting/business coursework also qualifies. Background checks are required.

Qualifications

• Associate's degree (AA/AS) from an accredited college or university in accounting, finance, or business administration and two (2) years' experience in accounting, billing, bookkeeping, finance, fiscal or related field; or any equivalent combination of training and experience; or a Bachelor's degree with major course work in accounting, business or related field; or any equivalent combination of training and experience.
• Applicants within six months of meeting the education/experience requirement may be considered for trainee status.
• Successful completion of all applicable background checks pre-hire and ongoing are required.

Responsibilities

• This is highly responsible technical work in bookkeeping and fiscal operations.
• An employee in this class independently processes fiscal records and maintains books ledgers, journals, reviews fiscal documents and information, and prepares fiscal reports and assists in preparing and monitoring budget expenditures.
• Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.
• Duties may also include processing department payrolls.

Education

Associate's degree in accounting, finance, or business administration

Bachelor's degree with major in accounting or business

Job description

Posting number: FY27-17538

Department: Budget & Fiscal Services

Division: Office of Management & Budget

Job classification: Fiscal Assistant

Posting type: Open

Categories: Miscellaneous

Summary

Associate's degree (AA/AS) from an accredited college or university in accounting, finance, or business administration and two (2) years' experience in accounting, billing, bookkeeping, finance, fiscal or related field; or any equivalent combination of training and experience; or a Bachelor's degree with major course work in accounting, business or related field; or any equivalent combination of training and experience. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.

Successful completion of all applicable background checks pre-hire and ongoing are required.

Examples of duties

• This is highly responsible technical work in bookkeeping and fiscal operations.
• An employee in this class independently processes fiscal records and maintains books ledgers, journals, reviews fiscal documents and information, and prepares fiscal reports and assists in preparing and monitoring budget expenditures.
• Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.

Qualifications

ESSENTIAL JOB FUNCTIONS

• This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
• Exudes a positive customer service focus.
• Advocates building organizational culture through aligning decisions with the County's core values.
• Prepares or supervises the preparation of routine and special fiscal statements.
• Processes purchase orders, requisitions, invoices and assists in controlling inventories. Duties may also include processing department payrolls.
• Responsible for the completion of specialized fiscal projects as needed and required by supervisor.

• Maintains ledgers, journals and bookkeeping records.
• Analyzes department programs to ascertain cost on a cost-accounting basis.
• Audits incoming and outgoing paperwork concerning fiscal matters for error with suggestions for correcting.
• Prepares payrolls and maintains payroll records.

• Assembles or compiles data used in preparation of budgets.
• Prepares purchase orders, requisitions, and is responsible for maintaining related records.
• Assists in developing and installing accounting and bookkeeping methods and procedures.
• Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
• Community Support Services: Drives a County and/or personal vehicle to offsite County locations for business and/or meetings.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of the principles and practices of government accounting, budgeting and fiscal management.

Knowledge of computer spreadsheet software.

Ability to analyze accounting problems and assist in recommending solutions.

Ability to work independently from general instructions.

Ability to prepare reports and express ideas clearly and concisely, orally and in writing.

Ability to follow complex oral and written directions to prepare complex financial reports.

Ability to operate calculator, computer and other office machine.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is regularly required to operate calculating equipment. The employee is occasionally required to be mobile.

The employee must frequently lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderate.

Supplemental information