Fiscal Technician I

Collier County Clerk of the Circuit Court; Naples (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Collier County Clerk of the Circuit Court seeks a detail-oriented clerical accountant to support Finance Operations. The role audits and processes accounts payable and payroll, maintains ledgers, and generates financial data for reports.

Applicants should have a high school diploma or GED with at least one year of clerical or fiscal experience, and proficiency in Windows, Excel, Word, and Outlook. Onsite work with strong collaboration is expected.

Qualifications

• High school diploma or GED equivalent and one year of clerical, payroll and/or fiscal experience.
• Requires the ability to review, classify, prioritize, and analyze data with discretion per standards.
• Proficient in Windows, Excel, Word, and Outlook for daily tasks.
• Strong written and verbal communication skills for correspondence and reports.

Responsibilities

• Audits and processes accounts payable documents to ensure proper matching and authorization.
• Audits and processes HR/payroll documents to ensure accuracy and compliance.
• Maintains accounting records, reconciles balances, and supports financial reporting.
• Provides courteous customer service to vendors, agencies, staff, and the public.

Skills

Data analysis

Customer service

Verbal aptitude

Writing aptitude

Mathematical aptitude

Microsoft Office

Education

High school diploma or GED

Tools

Windows

Excel

Word

Outlook

Job description

The purpose of this classification performs technical accounting and clerical duties associated with Clerk’s Finance Operations Department. Duties include auditing and processing accounting and HR documents; entering, updating, and retrieving data in the automated financial systems; testing financial system upgrades or updates; preparing accounting documents; maintaining accounting and fiscal records; reconciling accounting transactions; maintaining and balancing accounting ledgers; reviewing and analyzing financial transactions; and providing assistance to department staff.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Communicates in a clear and concise manner with complete, grammatically correct sentences.
• Retrieves data for reports and/or records and research information in files upon request.
• Performs general clerical tasks in support of assigned functions such as assisting with check stuffing; review of checks and inclusion of remittance advices as needed; maintaining office supplies; preparing correspondence, letters, and notices to departments, outside agencies, vendors, etc.
• Provides customer service and/or assistance to vendors, contractors, outside agencies, fellow employees, and the general public. Provides information and explains policies and procedures.
• Operates a personal computer, telephones, copiers, and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
• For Accounts Payable, ability to audit and process accounts payable documents (e.g., invoices, credit memos, statements) to ensure items:

• are matched between the purchase order, invoice, and receiving document from the ordering department and supporting packing slip (if available) for procured items,
• are supported by the required documentation and authorizations for direct payments,
• have been received and properly authorized by the ordering departments,
• conform with the contractual or other authorized payment terms,
• are paid with the correct payment method accompanied by requested remittance advices or confirmations,
• have complied with Florida statutes, County policies and generally accepted accounting principles,
• are accurate regarding dates, information, pricing, discounts, mathematical calculations, previous balances, change orders or other adjustments,
• have not already been paid by AP or with a purchasing card,
• are consistent with the previous levels of activity for that expenditure, or documented if otherwise,
• are complete and contain all needed authorized documentation, including grant, Form 1099, and other reporting requirements,
• are paid for a valid public purpose,
• have been screened for proper classification as capital assets, if applicable,
• reflect records of legible, complete images for all associated documents,
• are free of information that would need to be redacted for privacy laws, with any hard copies of confidential support items being filed according to policy,
• have been allocated, if necessary, under consistent, reasonable guidelines, and
• reflect reconciled outstanding balances.

• For Payroll, ability to perform audits and process HR documents (e.g., Personnel Action Requests, W-4 forms, direct deposit forms) from all entities to ensure payroll:

• agrees with the information input by County, Supervisor of Elections and Clerk HR,
• is supported by the required documentation and authorizations,
• is paid with the correct payment method(s),
• has complied with Florida statutes, County policies, Generally Accepted Accounting Principles, and regulations of Social Security Administration, Internal Revenue Service, Florida Retirement System and Department of Labor,
• is accurate regarding dates, rates, grades, supporting information, mathematical calculations, and assigned plans (e.g., health, other insurance, retirement plans, FRS classifications, accruals),
• is consistent with the previous levels of activity, or documented if otherwise,
• is paid for a valid public purpose,
• is supported by records of legible, complete images for all associated documents, or as verified on a test basis,
• is maintained with any hard copies of confidential support items being filed according to policy,
• has been fully allocated, if necessary, under consistent, reasonable guidelines,
• is submitted timely and accurately to banks, IRS, and other third-party agencies, and
• is available to employees according to established pay dates or due dates, or upon request thereafter.

• Other duties as assigned.
• The Collier Clerk values the team building benefits of regular in-person onsite collaboration.

Additional Functions

• In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled.

Education and Experience

• High school diploma or GED equivalent and one year of clerical, payroll and/or fiscal experience. Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job may be substituted for the education and experience requirement.

Performance Aptitudes

Data Utilization

Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships. Working knowledge of Windows, Excel, Word, and Outlook.

Human Interaction

Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization

Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude

Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.

Writing Aptitude

Requires the ability to construct grammatically correct reports, emails, letters, and other documents including both formal and informal correspondence free of errors.

Mathematical Aptitude

Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.

Accounting Aptitude

Knowledge of and the ability to research, interpret and implement applicable Federal and State statutes and regulations.

Functional Reasoning

Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning

Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable. Ability to comprehend and apply complex federal and state government regulations and guidelines to varying circumstances and situations.

Customer Service

Requires the ability to respond to the most difficult and sensitive complaints and requests for information in an effective, efficient, and professional manner.

Additional Information

A Public record includes information that is recorded and stored by a government agency, which a member of the public has a right to access and review. Records can be in tangible forms, such as paper, photographs, and maps, or stored on electronic media, such as CDs, DVDs, and computer databases. On occasion, your picture may be taken and used in agency publications, or your records may be requested for review. All government records are public unless you are, or the record is exempt by Florida Statute Chapter 119.0713.