Fiscal Analyst 1 | Local Payroll Liaison

State of Washington; Monroe (WA); Hybrid; USD 56,000 - 76,000; Full time

Benefits offered by this job

Telework after training

Job summary

The Washington State Department of Corrections invites applications for a Fiscal Analyst 1 (FA1) at the Monroe Correctional Complex. This full-time, permanent position supports payroll and benefits administration for DOC staff, with a focus on data entry, accuracy, and timely processing.

The role collaborates with Payroll HQ, HR, and roster offices, and offers telework up to two days per week after a six-month training period. The salary range listed is $5,055 to $6,777 monthly.

Qualifications

• High School Diploma or GED required.
• 12 semester or 18 quarter hours of accounting credits required.
• One year of professional accounting experience required.

Responsibilities

• Ensure payroll data is recorded accurately and paychecks are timely.
• Maintain and reconcile payroll records and reports.
• Coordinate payroll benefits with HR and HQ Payroll.
• Provide excellent customer service to internal stakeholders.

Skills

Detail-oriented

Customer service

Data accuracy

Education

High School Diploma or GED

12 semester or 18 quarter hours accounting credits

Tools

ATLAS payroll

HRMS

Payroll software

Job description

Fiscal Analyst 1 | Local Payroll Liaison

Full Time | Permanent

Location: Monroe Correctional Complex | Monroe, WA

Salary Range: $5,055- $6,777 Monthly

This permanent position is represented by the Teamsters 117 Bargaining Unit.

This position is eligible for telework up to two days per week after an initial 6 month training period.

Are you detail-oriented, customer-focused, and interested in building a career in public service? Join the Washington State Department of Corrections (DOC) Business Services team at the Monroe Correctional Complex as a Fiscal Analyst 1 (FA1)! The goal of this position is contribute to the systems and processes that support accurate payroll and benefits administration for our workforce.

As a Fiscal Analyst 1, you will support the accurate analysis, interpretation, and entry of payroll and benefits data. The candidate of choice will help maintain reliable systems and processes that ensure payroll and benefits information is handled with care, accuracy, and integrity while supporting the Department’s fiscal responsibilities to the State of Washington. Through attention to detail, sound judgment, and a commitment to quality, you will help ensure essential financial processes are completed efficiently and in accordance with established requirements.

Building positive customer relationships is also an important part of this position. You will work with colleagues and stakeholders to provide responsive, dependable service while fostering relationships grounded in mutual respect, trust, and integrity.

If you’re ready to grow your professional skills, support a vital administrative function, and contribute to a mission that matters, bring your talents to DOC and help us improve public safety by positively changing lives and working together for safer communities.

As a Fiscal Analyst 1, some of your duties will include:

• Ensuring payroll data is accurately recorded and employee’s paychecks are timely and correct to include:
  • Completing the duties listed on the bi-monthly ATLAS Payroll Checklist (custody) and the standardized processes provided by HQ payroll for the required areas of responsibility
  • Reporting any overpayments promptly to the HQ Payroll Unit for collection
  • Maintaining and monitoring payroll system
  • Reconciling payroll reports.
  • Using ATLAS and/or HRMS reports, ensure proper allocations for time worked
  • Analyzing and correcting discrepancies
  • Reviewing and assessing overtime and leave reports for reasonableness, investigating and resolving any issues
  • Analyzing leave reports to ensure the correct leave type is appropriately applied
  • Analyzing holiday premiums, resolve discrepancies and correct system entries.
  • Interpreting and applying rules associated with leave usage to leave slips received and ATLAS leave entries
  • Providing excellent customer service being responsive, accurate, timely and respectful to the customers at all times
  • Building and maintaining positive relationships with Peers, Department Supervisors, Roster Office, Human Resources, and HQ Payroll Office
  • Participating in active communication ensuring timely information sharing between Roster Office, Human Resources and Payroll
  • Accurately and efficiently perform the payroll and timekeeping functions as outlined by the HQ Payroll Office
  • Maintaining a thorough, accurate and detailed understanding of the applicable Collective Bargaining Agreements, WAC rules and Agency Policy as they relate to compensation, leave reporting, and scheduling
  • Maintaining Retro-Log and Overpayment Worksheets.
• Responsible for Coordinating Payroll Benefits
• Other duties as assigned

What we need (required qualifications):

• High School Diploma or GED
• 12 Semester or 18 Quarter hours of accounting credits from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent.

OR

• Ability to obtain the listed credits and courses from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent within the six months from date of hire.

In addition to the above education, the below experience is also required:

• One (1) Year of Professional Accounting Experience (Defined as Fiscal Technician 2 level Accounting Experience or Above)
  • Note: A degree in a financial related field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council of Higher Education Accreditation, or a foreign equivalent may be substituted for relevant experience. Proof of degree may be required prior to employment. If a degree was awarded outside of the United States, candidates must provide a credential evaluation report. Certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted year for year for professional experience.

What will make your application stand out (preferred qualifications):

• Two (2) years of relevant professional experience. Relevant experience is defined as Fiscal Technician 2 or above work
• Associate or bachelor’s degree in business, accounting or financial related field from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent
• Computer Literacy – Ability to effectively use agency standard software
• Analytical Ability – Posses the logical, analytical abilities to review, analyze and process requests or transactions to ensure accurate fiscal record
• Problem Solving – Ability to use analytical and problem-solving skills to review information and determine an appropriate solution. Information would include transactional date, WAC, RCW and Agency Policy
• Work Environment Awareness – When working in any area of the facility, assume responsibility for the first stage of safety in a prison environment by being consciously aware of your surrounding including exits, entrances, staff backup and incarcerated individual numbers and locations. Report safety issues as they are discovered to your supervisor

Vision:

Working together for safer communities.

Mission:

Improving public safety by positively changing lives.

Our Commitment:

To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

Telework Details

This position may be allocated for telework. If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a drop in area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacation days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS:

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email [e-mail] or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.