Administrative Assistant 2 | CBCC

State of Washington; United States; Hybrid; USD 49,000 - 65,000; Full time

Benefits offered by this job

Remote/Telework

Paid vacation

Sick leave

Paid holidays

Retirement plan

Flex Spending

Dependent Care

Bereavement leave

Job summary

State of Washington's Department of Corrections, Clallam Bay Corrections Center, seeks an Administrative Assistant 2 to support program operations and daily facility administration.

This full-time role coordinates parallel community orientation and provides key clerical support to the CPM, with on-site duties and possible telework where feasible.

Qualifications

• High school diploma or equivalent.
• Three years of progressive Office Administrative experience; formal education may substitute for up to 2 years of the required experience.

Responsibilities

• Coordinate parallel community orientation (PCO) for incarcerated individuals.
• Maintain PCO schedules and update OMNI screens.
• Assist PREA, HACCP, and training compliance as needed.
• Provide administrative support to CPM and for Resolutions.

Skills

Office Admin

Organizational Skills

Communication

Education

Bachelor's degree in Business Administration

Job description

Posting number: 2026-09171

Department: Dept. of Corrections

Division: Prisons - CBCC

Job classification: ADMINISTRATIVE ASSISTANT 2

Posting type: Open & Promotional

Categories: Administrative Assistant, Corrections

Summary

Administrative Assistant 2

Full Time | Permanent

Location: Clallam Bay Corrections Center | Clallam Bay, WA

Salary Range: $4,384 - $5,839 Monthly

This position is represented by the Teamsters 117 bargaining unit.

The candidate of choice must be comfortable working in a Prison environment as you will be required to work in facility daily.

Make a meaningful impact at Clallam Bay Corrections Center as an Administrative Assistant 2 (AA2)! Through fostering an environment where safety, security, and positive change go hand in hand, this position contributes to CBCC’s overall success by playing an important part in supporting the programs and processes that help move that mission forward.

Working closely with the Correctional Program Manager (CPM), this position provides administrative support and coordinates the parallel community orientation program for the incarcerated population. Through effective organization, communication, collaboration, and program coordination, this role helps ensure programming is delivered successfully while supporting a safe, structured, and secure facility environment.

The Administrative Assistant 2 provides the opportunity to contribute to meaningful work that supports incarcerated individuals, strengthens facility operations, and advances the Washington State Department of Corrections’ mission to improve public safety by positively changing lives.

Examples of duties

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As an Administrative Assistant 2, some of your duties will include:

• Coordinating parallel community orientation (PCO) for all incarcerated individuals to include:
  • Maintaining PCO schedules for incarcerated individuals at Clallam Bay Corrections Center (general population, safe harbor, and Restricted Housing Unit (RHU).
  • Facilitating custodial and biohazard screening and training for CBCC
  • Facilitating Orientation following DOC policy mandates to include PREA orientation during scheduled sessions. Ensure timelines are met per policy and PREA standards
  • Placing individuals on callout to attend PCO
  • Updating OMNI screens for incarcerated individuals’ certification upon completion of PCO, HACCP, PREA, biohazard, and custodial training
  • Ensuring New Offender Orientation checklist is signed by incarcerated individuals and scanned into OnBase
  • Maintaining PCO packets in both English and Spanish
  • Ensuring limited English proficiency incarcerated individuals receive orientation in a language they understand
  • Ensuring translator services are available and documented on LEP monthly report
  • Updating PREA spreadsheet weekly after completion of orientation
  • Submitting PREA language log to the PREA Coordinator each month
  • Continuously auditing the orientation program for compliance with DOC policy updates and facility operational memorandums.
  • Annually reviewing and updating the Offender Orientation Handbook in English and Spanish
  • Administrative support for PREA
  • Administrative support for Resolutions

Qualifications

What we need (required qualifications):

• High school diploma or equivalent
• Three years of progressive Office Administrative experience*Formal education may substitute for up to 2 years of the required experience

What will make your application stand out (preferred qualifications):

• One year experience as an Administrative Assistant 1.
• A bachelor’s degree in business administration, public administration, or closely allied field

Supplemental information

Vision: Working together for safer communities.

Mission:Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
• **Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

Telework Details

This position may be allocated for telework. If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacation days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!*Teamsters 117 represented positions receive 3 days of bereavement leave.

Retirement Options

• PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, visit the Department of Retirement Systems (DRS) or call 800-547-6657.
• PSERS: Many positions within DOC are covered by the Public Safety Employees' Retirement System (PSERS). If someone moves from a PERS-eligible position to a PSERS eligible position, they will retire under two different systems/plans. Contact DRS for more information.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email [e-mail] or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.