FISCAL ACCOUNTS TECHNICIAN II

State of Maryland; Maryland; On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Telework possible

Job summary

State of Maryland Allegany County Department of Social Services seeks an accounts payable professional to manage invoices, payments, and card custodian duties for EBT and gift cards. The role collaborates with vendors, customers, and staff to ensure timely and accurate payments.

You will work in the Finance Unit, processing payments through FMIS, reviewing journals in Dynamics 365, and ensuring compliance with internal policies to prevent fraud and errors.

Qualifications

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends.
• Experience reconciling financial data and ensuring accuracy in reporting is preferred.

Responsibilities

• Receive and review invoices for processing in FMIS.Initiate payments by keypunching voucher batches.
• Review and approve journals in Dynamics 365 for multiple agency bank accounts.
• Review CJAMS vouchers for funding approval.
• Custodian of EBT and gift cards; manage receipt and distribution.
• Prepare monthly batch of Working fund payments for reimbursement.
• Answer vendor/customer staff inquiries about payments and invoices.

Skills

Spreadsheet proficiency

Accounts payable processing

Customer service

Education

High school diploma or GED

Tools

FMIS

Microsoft Dynamics 365

Microsoft Excel

Job description

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.

We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

GRADE

ASTD12

LOCATION OF POSITION

Allegany County Department of Social Services

Finance Unit

1 Frederick Street

Cumberland, MD 21502

Main Purpose of Job

This position performs the accounts payable functions of the finance department of the Allegany County Department of Social Services, manages the receipt and distribution of EBT cards and gift cards as custodian, and performs as liaison for vendors, customers and staff in regards to the invoice payment process. This position ensures compliance with internal and external accounting policies and supports separation of duties required by those policies to prevent fraud, minimize errors and prevent audit findings for the department.

POSITION DUTIES

• Receives and reviews all invoices to be processed through the state FMIS system and ensures invoices are correct and adhere to state standards.
• Initiates payment by keypunching batches of vouchers in state FMIS system, including regional OHEP payments and separate travel expense reimbursement batches.
• Reviews and approves invoice and payment journals in local Microsoft Dynamics 365 system for five agency bank accounts. Functions as backup for main local D365 accounts payable processor.
• Reviews and approves CJAMS vouchers for funding approval.
• Maintains inventory of EBT cards and gift cards for the agency as the card custodian and manages the receipt and distribution of EBT and gift cards.
• Compile monthly batch of Working fund local payments to be reimbursed by the Comptroller.
• Receives calls from vendors, customers and staff about payments and invoices and advises them of timelines, processes and status of payments. Initiates calls to vendors, customers and staff to verify invoices and collect additional information or documentation as necessary.

Minimum Qualifications

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes

• Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.
• Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Desired Or Preferred Qualifications

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• One year of experience using spreadsheet applications (Microsoft Excel and Google sheets).
• One year of experience processing account payable transaction, including reviewing invoices and supporting documentation for accuracy and completeness and processing payments in accordance with established policies and procedures.
• One year of experience in a customer service role where the incumbent had to communicate with staff and external stakeholders to resolve accounts payable inquiries and payment issues.

LIMITATIONS ON SELECTION

Must be willing to work in Allegany County.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

Benefits

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

STATE OF MARYLAND BENEFITS

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date).
• Annual Leave – ten (10) days of accumulated annual leave per year.
• Sick Leave – fifteen (15) days of accumulated sick leave per year.
• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve (12) holiday per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework.

FURTHER INSTRUCTIONS

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country. We thank our Veterans for their service to our country and encouraged them to apply.