FISCAL ACCOUNTS TECHNICIAN I

JobAps; Northern (KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Maryland Department of Public Safety and Correctional Services (DPSCS) is seeking a Special Appointment Finance Clerk to support the finance operations of the department. Duties include accounts payable processing, FMIS data entry, inventory management, and procurement tracking.

The role requires a high school diploma and three years of accounting-related experience; proficiency in Excel and Google Suite is preferred, along with experience with FMIS, eIMS, Smartsheet, and inventory systems.

Qualifications

• Graduation from an accredited high school or equivalent.
• Three years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.
• Six credit hours in accounting from an accredited college or university may substitute for one year of experience.

Responsibilities

• Provide general administrative clerical support for the finance department.
• Process accounts payable documents and assist with invoices and payments.
• Create and maintain financial and procurement spreadsheets; manage FMIS deposits and codes.
• Maintain inventory records and assist with procurement tracking in eIMS/Smartsheet.
• Serve as backup for the Service Specialist and perform mailroom duties and related tasks.

Skills

Microsoft Excel

Google Suite

Education

High school diploma

Tools

FMIS

eIMS

Smartsheet

Job description

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth,

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

This is a SPECIAL APPOINTMENT position. The incumbent will work at the pleasure of the appointing authority.

Grade

11

Position Duties

• This is a SPECIAL APPOINTMENT position. The incumbent will work at the pleasure of the appointing authority.
• The main purpose of this position is perform administrative and fiscal duties to support the finance department at the MD Police and Correctional Training Commissions. The duties include but are not limited to general administrative clerical support, financial deposits, FMIS data entries, materials and supplies management, accounts payable functions, physical inventory, development and implementation of automated spreadsheets, requisition tracking and mailroom duties.
• Uses word processing and spreadsheet software and peripheral equipment to produce correspondence, reports, tables, etc., responds to email inquiries, provides general administrative clerical support, including filing, copying, scanning, shredding, communicating fiscal related activity to the agency.
• Reviews and processes accounts payable documents, obtains approval from end users to pay invoices, codes invoices with correct PCA, Aobj and PO numbers, scans and emails to A/P department for processing, marks paid invoices with correct V, D, IA , etc. numbers, files paid invoices, follows up with vendors to resolve all outstanding issues, reconciles invoice discrepancies, communicate with DPSCS Fiscal Unit regarding processing of invoices and payments to vendors.
• Creates daily receipt allocations in Excel spreadsheet, codes all checks and cash with accurate PCA, Aobj, and TC, inputs accurate and complete deposits in FMIS (Financial Management Information System), maintains a schedule for shredding deposited checks, manages chargebacks, contacts clients with any outstanding issues.
• Performs tasks within the Enterprise Inventory Management System (eIMS) such as assisting with inventory, monitoring quantity of Office supplies items, Janitorial supplies, Maintenance supplies and Uniforms, ordering supplies to replenish inventory stockrooms, withdrawing supplies from eIMS.
• Reviews and analyze open purchase orders, creates and maintains procurement spreadsheet to log all approved and rejected requisitions to capture amounts, coding, procurement tracking numbers and status of open requisitions.
• Serves as the primary backup for the Service Specialist. Assists with mailroom duties, performs shipping and receiving tasks, creates packing slips, follows up on outstanding orders, and assists with issuing uniforms.
• Reconciles lodging reports, reviews billing for training, prepares and submits requisitions in Smartsheet.
• Performs other duties as assigned.

Minimum Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Three years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.
• Notes: Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

Desired or Preferred Qualifications

• One year of professional experience working with Microsoft Excel.
• One year of professional experience working with Google Suite.

Selection Process

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

Examination Process

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

Benefits

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• Holidays - State employees also celebrate at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.