First Impressions & Facilities Manager

Paramount Group; Chicago (IL); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Sick leave

Daily meal provided

Free parking

Snack and beverage bar

Job summary

The Paramount Group in Chicago is seeking a full-time Facilities Supervisor to keep our headquarters clean, safe, and guest-ready. You will oversee basic repairs, painting, plant care, cleaning, event catering coordination, and vendor liaison to maintain an exceptional space.

This role is hands-on, requires organizational skills, lifting up to 50 lbs, and leadership ability to guide a small team. Benefits include health/dental/vision, 401(k), PTO, daily meals, parking, and snacks.

Qualifications

• Detail-oriented and able to notice and correct problems others overlook.
• Mechanical skills with knowledge of plumbing, HVAC, and basic repairs.
• Highly organized with logs, checklists, and maintenance schedules.
• Clear, friendly communicator able to interact with guests, vendors, and staff at all levels.
• Self-starter who manages time well and solves problems independently.
• Comfortable leading a small team and taking ownership of facilities.
• Able to lift at least 50 lbs and stand/move for extended periods.
• Valid driver's license required.

Responsibilities

• Walk the building daily to ensure standards are met and previous work is up to par.
• Identify and address imperfections such as paint touch-ups, loose fixtures, bulbs, and lighting settings.
• Maintain plants and outdoor spaces, assist with greenhouse projects.
• Keep all walkways and outdoor spaces clean and safe; prepare for weather changes.
• Meet with cleaning team daily at 5pm and delegate tasks; manage maintenance orders.
• Keep catering storerooms organized and manage inventory; reorder items as needed.
• Perform routine maintenance and repairs (drywall, hardware, bulbs, filters).
• Schedule inspections and arrange emergency repairs with external vendors.
• Verify locks and workplace security; check fire extinguisher dates and arrange service.
• Coordinate with pest control and report to leadership; maintain logs and schedules.
• Collaborate on facilities budget and support warehouse operations on busy days.
• Participate in monthly inventory and special projects for leadership.

Skills

Detail-oriented

Mechanical skills

Organization

Communication

Self-motivation

Team leadership

Physical stamina

Driver's license

Problem solving

Job description

Description

The Paramount Group is hiring a full-time Facilities Supervisor to keep our headquarters clean, safe, and guest-ready. Reporting to our VP of Operations or Senior Operations Manager, we’re looking for a hands-on, practical person who takes pride in keeping our building beautiful, functional, welcoming, and well organized. This person will handle basic repairs and painting, plant care, cleaning and tidying, organizing catering and event equipment, coordinating occasional outside vendors, and generally notice and take care of the little things that make a space feel great.

Requirements

• Walk the building each day, including offices, private dining rooms, event spaces, patio, and grounds, to make sure everything is set to our standards and the previous evening's work is up to par
• Catch imperfections before guests do: scuffs, paint touch-ups, loose fixtures, burned-out bulbs, lighting settings, and candles in our private rooms
• Keep our plants, planters, and patio furniture thriving, and lend a hand in our on-site greenhouse when projects come up
• Keep walkways, curbs, and outdoor spaces clean and safe, placing anti-slip mats and preparing the building for changing weather
• Meet with cleaning team daily at 5pm and delegate cleaning and maintenance tasks, and assign or complete maintenance orders
• Keep our catering storerooms clean, organized, and securely locked; touch up inventory with paint, flag repairs, and communicate when items need to be reordered
• Perform routine maintenance and make repairs as needed, from patching drywall and tightening hardware to swapping filters and changing bulbs
• Schedule routine inspections and emergency repairs with outside vendors
• Verify that locks and workplace security measures are in working order
• Check fire extinguisher dates and arrange service before they expire
• Meet with our pest control representative and share operational feedback with department heads
• Keep logs, checklists, and maintenance schedules, and report on maintenance, repairs, safety, and other occurrences to leadership and relevant team members
• Collaborate with upper management on the facilities budget
• Support our warehouse team on busy days with organization, inventory, and full-service event pack-outs
• Participate in monthly inventory as assigned
• Take on special projects for company leadership, as assigned

Skills and qualifications:

• Detail-oriented: you notice and correct problems others overlook
• Mechanically skilled, with working knowledge of plumbing, HVAC, and other building systems, and proficiency with repair tools and techniques
• Highly organized, with a system for logs, checklists, and maintenance schedules
• A clear, friendly communicator who can talk with everyone from guests and vendors to team members at every level
• A self-starter who manages time well, prioritizes calmly, and solves problems efficiently without needing someone over your shoulder
• Comfortable leading a team, and committed to keeping the facility working well
• Ability to lift a minimum of 50 lbs. and to stand and move for extended periods while working on projects
• Ability to drive with a valid drivers license

Hours:

Tuesday through Saturdays approx. 8:00am to 5:30 pm , Sundays/Mondays – as needed

Compensation:

• This is a full-time, salary exempt at $60,000-$65,000/yr approx. 45-50 hours per week, depending on experience
• Health, dental, and vision insurance
• 401(K) after 1 year of employment
• Paid time off and sick leave
• Daily meal provided
• Free parking
• Snack and beverage bar