Firearms Records Bureau Coordinator PCI

Commonwealth of Massachusetts; Chelsea (MA); On-site; USD 67,000 - 96,000; Full time

Job summary

Commonwealth of Massachusetts is seeking a professional for the Firearms Records Bureau to assist with MIRCS licensing, license review, and data entry tasks in a full-time capacity. The role includes criminal checks and coordination with law enforcement.

The position requires strong communication, organizational abilities, and proficiency with MS Office. Understanding of Massachusetts firearms laws is beneficial and there is potential for a hybrid work schedule.

Qualifications

• Two years of professional experience in administration, program analysis, or related fields.
• Proficiency in Word, Excel and PowerPoint.
• Ability to communicate ideas clearly in writing and speech.

Responsibilities

• Assist licensees with creating accounts and maintaining MIRCS licensing Portal.
• Monitor and maintain MIRCS serial number registry.
• Prepare and review incoming non-resident firearms license applications.
• Schedule and conduct in-person interviews for non-resident firearms license applications.
• Perform criminal record checks.
• Conduct database searches for firearm license/transaction information for law enforcement and public users.
• Review criminal records for conformance to state and federal laws.
• Provide information about firearms licensing and law in Massachusetts.
• Support MIRCS for local law enforcement and firearms dealers.
• Review and activate MIRCS licenses.

Skills

Communication skills

Organizational skills

Data analysis

Interpersonal skills

MS Office

Education

Bachelor's degree

Tools

MS Office

Job description

An Official website of the Commonwealth of Massachusetts

Job Description

Description

DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES

• Assist licensees with the creation of accounts and account maintenance on the MIRCS licensing Portal.


• Monitor and maintain MIRCS serial number registry.


• Prepare and review incoming non-resident firearms license applications.


• Schedule and complete in‑person interviews for non‑resident firearms license applications.


• Perform criminal record checks.


• Conduct searches of all appropriate databases for firearm license or transaction information in response to requests from law enforcement agencies and public citizens.


• Review criminal record checks of licenses for conformance to state and federallaws.


• Perform related duties such as data entry; typing material; operating electronicdata systems and applications containing various records and files; and assuring accuracy.


• Assist law enforcement agencies and the public by providing information about firearms licensing and firearms law in Massachusetts.


• Provide support of the Massachusetts Instant Record Check System (MIRCS) to local law enforcement agencies and firearms dealers.


• Review and activation of MIRCS licenses.

Perform other duties as assigned by the Manager of the Firearms Records Bureau.

QUALIFICATIONS REQUIRED AT HIRE

• Ability to communicate ideas clearly to individuals and groups.


• Ability to communicate effectively in oral or written form.


• Strong organizational skills and ability to pay attention to detail.


• Ability to gather information, analyze data collected, draw and present conclusions in oral or written form.


• Ability to establish and maintain harmonious working relationships with others.


• Proficiency in the use of the Microsoft Office suite of applications, particularly in the use of Word, Excel, and PowerPoint.

Qualifications

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full‑time, or equivalent part‑time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*

II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Equal Opportunity / Diversity

An Equal Opportunity / Affimative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Primary Location

United States-Massachusetts-Chelsea-200 Arlington Street

Job

Administrative Services

Agency

Criminal History Systems Board

Schedule

Full‑time

Shift

Day

Salary

66,890.20 - 96,266.04 Yearly

If you have Diversity, Affimative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Karla Aguilar - 3392255526

Bargaining Unit : 06-NAGE - Professional Admin.

Confidential : No

Potentially Eligible for a Hybrid Work Schedule : Yes