Fire Safety Administrator

FirstPort; Maryland; On-site; USD 53,000 - 88,000; Full time

Benefits offered by this job

Car allowance

Job summary

Innovus seeks an Administrative Assistant to support the Fire Safety division, coordinating inspection schedules and preparing reports for key clients and inspectors. The role emphasizes accuracy, data tracking and timely invoicing to keep projects on track.

You will maintain records, assist with improving procedures in asset management, and adapt to a fast-paced environment with clear deadlines. DBS check will be completed as part of recruitment. Hours: Monday to Friday, 35 hours per week.

Qualifications

• Previous administrative experience in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong organisational and time-management skills.
• A high level of accuracy and attention to detail.
• Ability to proactively manage workload under deadlines.
• Understanding of Fire Door/Asset Inspections or willingness to learn.
• IT literacy in Microsoft Office suite.

Responsibilities

• Supporting the Fire Door/Asset Inspection team with activity and data tracking across the program.
• Maintaining and accurate records based on information provided by Fire Inspectors.
• Assisting with providing records to the finance team to allow invoicing to take place.
• Contributing to the improvement of procedures in this new area of asset management.

Skills

Administrative experience

Communication skills

Time management

Attention to detail

IT literacy

Job description

Hours: Monday to Friday, 35 hours per week

At Innovus we committed to delivering market leading solutions and professional services and as an Administrative Assistant, you will be contributing to our vision to recognised as the market leading provider of services to the UK’s property sector.

We are proud to employ highly skilled, experienced, and innovative people who deliver business expertise and service across the property industry.

The job Role

Working within the Fire Safety division, the main purpose of the role is to work with the Fire Door and Asset Inspection team to provide support for administering Inspection schedules and reports for key clients and Inspectors.

Main Responsibilities

• Supporting the Fire Door/Asset Inspection team with activity and data tracking across the program.
• Maintaining and accurate records based on information provided by Fire Inspectors.
• Assisting with providing records to the finance team to allow Invoicing to take place.
• Contributing to the improvement of procedures in this new area of asset management.

Skills

• Previous administrative experience gained in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong organisational and time-management skills.
• A high level of accuracy and attention to detail.
• An ability to proactively manage workload and deal with the conflicting demands of a high-paced and high-pressure environment with clear deadlines.
• An understanding of current legislation, guidance, best practice relating to Fire Door/Asset Inspections, or a willingness to learn.
• IT literacy in Microsoft Office suite.

The Benefits

Our customers deserve the best and the same applies to our people. We’ll support you with all the technology, training and support that you need to do your job well. We offer competitive salaries and a range of benefit packages. In addition to the core benefits, we also offer a range of exclusive discounts on extra benefits to help you and your family make the most of your money, safeguard your future and look after your health.

Diversity and Inclusion

We’re committed to promoting diversity at Innovus and recruit on merit. We will consider applications from job share applicants.

Innovus is an Equal Employment Opportunity (EEO) employer. We embrace diversity in all its form. We provide equal employment opportunities to all qualified applicants without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. If you have a disability, please let us know what adjustments you may need to the recruitment process to perform your best.

Please note, due to our sector all roles are subject to an Enhanced DBS.

If you meet the criteria for the role, we’ll be in touch to arrange a short telephone interview and our shortlist of candidates will be invited to attend interviews with the hiring manager and up to three other key stakeholders.

23 Feb 2026

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Up to £65,000 per annum plus car allowance