Fire Permit Technician

City of Maypearl; Georgetown, Northern (TX, KY); Hybrid; USD 44,000 - 55,000; Full time

Job summary

City of Georgetown seeks an administrative assistant to support the Fire Marshal’s Office, handling permit applications, scheduling inspections and providing public information.

The role includes processing payments, issuing permits, preparing occupancy certificates, and assisting with records requests while maintaining city procedures and codes.

Qualifications

• High School diploma or equivalent.
• One year of full-time technical and/or operational support experience involving public contact in the building industry, with emphasis on reading/building codes; or an associate degree or higher.
• Equivalent combinations of experience and training.

Responsibilities

• Serves as first point of contact for Fire Marshal’s Office providing frontline customer service for fire permits and related activities.
• Provides information to owners, developers, contractors and the public regarding processes and permit requirements.
• Receives and enters permits and applications into project tracking software.

Skills

Customer service

Communication

Data entry

Multitasking

Education

Associate degree

High School diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Provides information and assistance to internal and external customers regarding fire permits and other fire prevention-related activities. Ensures completeness of permit applications and issues permits in accordance with State law, City standards, policies, and procedures. Schedules daily activity of fire inspectors in coordination with the Deputy Fire Marshal and provides administrative support to the Fire Marshal’s Office.

ESSENTIAL FUNCTIONS

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties that are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Serves as first point of contact for the Fire Marshal’s Office providing frontline customer service for fire permits and related activities.
• Provides general information and assistance to property owners, developers, general contractors and other trade professionals as well as the general public, regarding the Fire Marshal’s Office processes, procedures, permit requirements, and services.
• Refer technical code interpretations and compliance determinations to authorized personnel.
• Maintains and updates revisions to codes and ordinances, and provides notifications of revisions to builders, contractors, developers, engineers, and architects.
• Receives and enters all permits and other applications into project tracking software for the Department.
• Reviews application packets, plans, and supporting documents for administrative completeness, including required forms, plans, contractor information, and other applicable submittal requirements; routes applications to the appropriate personnel for technical review and approval.
• Supports the permit and application process by collecting required documentation, coordinating necessary reviews and approvals, and issuing permits once payment and other requirements are satisfied, including calculating and recording associated fees.
• Verifies that final inspections have completed, and documentation obtained; prepares Certificate of Occupancy for signature.
• Coordinates and schedules license inspections, mobile food vendor inspections, and other assigned inspection activities.
  Assists with payment reconciliation, refund processing, and other assigned financial transactions in accordance with City policies and procedures.
• Provides assistance with residential Knox Box purchases and related administrative processes.
• Receives and processes burn permit applications, as authorized, in accordance with established procedures.
• Assists with routine open records requests and the collection of responsive records in accordance with City policies and applicable procedures.
• Collects and assembles data and background materials for reports, special projects, and departmental activities.
• Provides administrative support for code adoption activities, including preparing notices, presentations, information packets, and other related materials.
• Maintains and manages Department files, records, and documents, electronically and/or on paper.
• Assists in preparing graphic designs, charts, and spreadsheets for reports.
• Provides general administrative support to Fire Marshal’s Office personnel, as assigned.
• Serves as Notary Public.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education, training, and Experience Guidelines

High School diploma or equivalent; and
One (1) year of full-time technical and/or operational support experience involving public contact in the building industry, with an emphasis on reading and interpreting construction plans and building codes; or
An associate’s degree or higher in lieu of the required one (1) year of experience;
OR

Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.

Knowledge of

• Fire codes and fire code amendments and fire inspection processes and procedures. City of Georgetown’s Unified Development Code.
• Plan check, zoning, code administration, enforcement and permit approval processes and procedures. Building construction practices and materials.
• Construction drawings, plans, drafting symbols, customs, and techniques. Land measurement and legal descriptions.
• Applicable local, state, and federal codes, regulations and requirements. City’s permit process and requirements to obtain construction related permits. Records management and the Freedom of Information Act requirements.
• Principles and practices of teamwork to accomplish the overall need of the department.
  

Skills in

• Establishing and maintaining effective working relationships.
• Communicating effectively, both orally and in writing.
• Reading, comprehending and communicating departmental processes, policies and procedures.
• Using computers and related software applications; proficient in Microsoft Word, Excel.
• Performing detailed work.
• Using computer and related software programs.
• Basic mathematics to calculate fees; calculates work hours and sufficient math to complete reports and basic bookkeeping skills.
• Multiple tasks efficiently and applies knowledge of procedures to fulfill essential job duties.

LICENSES AND CERTIFICATION REQUIREMENTS

• Valid Class \"C\" Texas driving license.
• Permit Technician’s Certification obtained through the ICC, International Code Council OR must obtain certification within one (1) year from date of hire.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, crouching, bending, vision, hearing, talking. Using step ladder to access files.

Hiring Range

$21.26 - $26.63, hourly.