Fire Department Administrative Manager

Provincetown; Massachusetts; On-site; USD 61,000 - 79,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

The Town of Provincetown is seeking a highly organized Fire Department Office Manager to oversee the administrative operations of the Provincetown Fire Department. You will work closely with the Fire Chief, Deputy Fire Chief, EMS Coordinator, and staff to ensure efficient and accurate office functions.

This AFSCME union Grade 5, full-time role offers a 40-hour workweek, competitive benefits, and a starting salary at $61,162 with a full range to $79,414.

Qualifications

• High school diploma or equivalent required.
• 2–3 years in an administrative role, preferably in public safety.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office and Munis Financial Software.

Responsibilities

• Manage day-to-day administrative operations of the Provincetown Fire Department.
• Maintain records of department activities including incident and training records.
• Coordinate scheduling for department personnel and maintain the calendar.
• Prepare reports and organize meetings for the Fire Chief and Deputy Chief.
• Manage budget, payrolls, invoices, and revenue reporting with the Town Accountant.
• Communicate with new employees, update HR forms, and handle payroll spreadsheets.
• Oversee procurement, inventory, and liaison with vendors and contractors.
• Respond to inquiries from the public, media, and other agencies.

Skills

Public safety administrative work

Organizational skills

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Munis Financial Software

Job description

The Town of Provincetown is seeking a highly organized Fire Department Office Manager to oversee the administrative operations of the Provincetown Fire Department. You will work closely with the Fire Chief, Deputy Fire Chief, EMS Coordinator, and staff to ensure efficient and accurate office functions.

This AFSCME union Grade 5, full-time role offers a 40-hour workweek, competitive benefits, and a starting salary at $61,162 with a full range to $79,414.