Financial Specialist III

Elizabethtown Community and Technical College; Paducah (KY); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Health care, vision, and dental

Tuition reimbursement/waiver

403(b) employer match

Vacation/Sick Time

Work-Life Balance

9.5 Paid Holidays

Institutional Closing Pay

Employee Assistance Program

Job summary

Elizabethtown Community & Technical College is seeking a Financial Specialist III to administer Dual Credit and centralized billing. The role collects documentation to accurately process invoices across departments, focusing on Dual Credit billing for students, partner high schools, ATCs, and more.

The position collaborates with Workforce Solutions, Nurse Aide, Culinary, Assessment Center, Advancement, and the Business Office, among others, to ensure precise invoicing and timely collection.

Qualifications

• Bachelor's degree with 4 years of experience or equivalent.
• Ability to work effectively on a team.
• Strong interpersonal communication and relationship-building skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Post charges and scholarships and reconcile student accounts for invoicing.
• Collect documents from departments to complete invoicing to outside entities.
• Coordinate with Accounts Receivable to collect balances on invoiced items.
• Use PeopleSoft Campus Solutions, PeopleSoft Financials, and Salesforce to identify invoicing systems.
• Ensure pricing is accurate and compliant with policy and procedures.
• Coach departments on proper reporting and documentation for invoices.
• Other duties as assigned by the supervisor.

Skills

Teamwork

Communication

Organization

Attention to detail

Multi-system experience

Education

Bachelor's degree

Tools

PeopleSoft Campus Solutions

PeopleSoft Financials

Salesforce

Job description

Financial Specialist III

Title: Financial Specialist III

Salary Range: $37,944.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Elizabethtown Community & Technical College

Campus Location: Elizabethtown CTC

Department: Business Office

Benefits

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

ECTC is seeking a Financial Specialist III to administer Dual Credit and Centralized billing for the college. The position will collect the documentation and information required to accurately process invoices for the various departments within ECTC, with a specific focus on Dual Credit billing for Dual Credit students and our partner High Schools, ATCs, etc. as well, the position will also work with Workforce Solutions, Nurse Aide, Culinary, Assessment Center, Advancement, the Business Office, and other areas of need.

Job Duties

• Work in coordination with the ECTC Dual Credit department to accurately post charges & scholarships and reconcile ECTC Dual Credit student accounts for invoicing to the students and/or sponsors.
• Collect essential documents from ECTC departments to accurately, cleanly, and transparently complete the invoicing process to outside entities. This includes working with ECTC colleagues to gather information, ask questions for clarity, request additional information, and ensure the accuracy of the invoicing process in total.
• Work cohesively with ECTC Accounts Receivable representatives to collect balances for invoiced items. Share information, contacts, and collectible information to ensure collection is being made on all ECTC invoices while providing a clear separation of duties between invoicing and receiving.
• Utilize three different invoice processing systems (PeopleSoft Campus Solutions, PeopleSoft Financials, and Salesforce) and clearly identify which system is appropriate for current and new invoicing processes.
• Ensure that any standardized pricing is accurate and compliant with KCTCS policy and business procedures.
• Coach department requestors on proper reporting and documentation to ensure accurate and complete invoices.
• Other duties as assigned by the supervisor.

Job Requirements

Minimum Qualifications: Education: Bachelor's degree and 4 years of experience, or equivalent.

Desired Skills

• Ability to work effectively on a team.
• Strong interpersonal communication and relationship-building skills.
• Strong organizational skills and attention to detail.
• Ability to function within multiple computer systems and software.

The position is open until filled; review begins September 4, 2027

Equal Opportunity Statement

KCTCS/ECTC is an equal opportunity employer and educational institution.

Band 8 (Minimum $ 37,944.00)

Position: 10016646

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.