Financial Specialist III

Kentucky Community and Technical College System; Elizabeth (NJ); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Health, vision, dental coverage

Tuition reimbursement/waiver

403(b) employer match

Vacation/Sick Time

9.5 Paid Holidays

Institutional closing pay

Employee Assistance Program

Job summary

Elizabethtown Community & Technical College is seeking a Financial Specialist III to administer Dual Credit and centralized billing for the college. The role collects documentation to accurately process invoices for multiple departments, with a focus on Dual Credit billing for students and partner schools.

The position collaborates with Workforce Solutions, Nurse Aide, Culinary, Assessment Center and the Business Office, uses three invoice systems, and ensures pricing aligns with KCTCS policy.

Qualifications

• Bachelor's degree and 4 years of experience, or equivalent.
• Proficient in coordinating invoices for Dual Credit programs.
• Experience with PeopleSoft Campus Solutions and Salesforce.
• Strong teamwork and communication skills.
• Attention to detail and multitasking in a deadline-driven environment.

Responsibilities

• Post charges and scholarships for Dual Credit invoicing and reconcile student accounts.
• Collect documents from departments to ensure accurate invoicing for sponsors.
• Coordinate with Accounts Receivable to collect invoice balances.
• Use three systems: PeopleSoft Campus Solutions, PeopleSoft Financials, Salesforce.
• Ensure pricing complies with policy and procedures.
• Assist with other duties as assigned by supervisor.

Skills

Teamwork

Interpersonal skills

Organizational skills

Attention to detail

Software proficiency

Education

Bachelor's degree

4 years experience

Tools

PeopleSoft Campus Solutions

PeopleSoft Financials

Salesforce

Job description

Title: Financial Specialist III

Salary Range: $37,944.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Elizabethtown Community & Technical College

Campus Location: Elizabethtown CTC

Department: Business Office

Total Rewards

Elizabethtown Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

ECTC is seeking a Financial Specialist III to administer Dual Credit and Centralized billing for the college. The position will collect the documentation and information required to accurately process invoices for the various departments within ECTC, with a specific focus on Dual Credit billing for Dual Credit students and our partner High Schools, ATCs, etc. as well, the position will also work with Workforce Solutions, Nurse Aide, Culinary, Assessment Center, Advancement, the Business Office, and other areas of need.

Job Duties

• Work in coordination with the ECTC Dual Credit department to accurately post charges & scholarships and reconcile ECTC Dual Credit student accounts for invoicing to the students and/or sponsors.
• Collect essential documents from ECTC departments to accurately, cleanly, and transparently complete the invoicing process to outside entities. This includes working with ECTC colleagues to gather information, ask questions for clarity, request additional information, and ensure the accuracy of the invoicing process in total.
• Work cohesively with ECTC Accounts Receivable representatives to collect balances for invoiced items. Share information, contacts, and collectible information to ensure collection is being made on all ECTC invoices while providing a clear separation of duties between invoicing and receiving.
• Utilize three different invoice processing systems (PeopleSoft Campus Solutions, PeopleSoft Financials, and Salesforce) and clearly identify which system is appropriate for current and new invoicing processes.
• Ensure that any standardized pricing is accurate and compliant with KCTCS policy and business procedures.
• Coach department requestors on proper reporting and documentation to ensure accurate and complete invoices.
• Other duties as assigned by the supervisor.

Minimum Qualifications

Position Requirements:

Education: Bachelor's degree and 4 years of experience, or equivalent.

Additional Skills Requested

Successful candidates should demonstrate:

• Ability to work effectively on a team.
• Strong interpersonal communication and relationship-building skills.
• Strong organizational skills and attention to detail.
• Ability to function within multiple computer systems and software.

The position is open until filled; review begins September 4, 2027

KCTCS/ECTC is an equal opportunity employer and educational institution.

Band 8 (Minimum $ 37,944.00)

Position: 10016646

Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community & Technical College System is an equal educational and employment opportunity institution.

Advertised:

20 Aug 2026 Eastern Daylight Time