Financial Specialist I

City of Colonial Heights (Contract); Colonial Heights (VA); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Retirement plans

Job summary

City of Colonial Heights (Contract) seeks a Financial Specialist I to ensure the accuracy of financial records and provide operational support. The role covers processing invoices, vendor payments, and month-end cash reconciliation, with attention to detail and ongoing documentation maintenance.

Responsibilities include reconciling bank accounts, approving transactions, and handling public/vendor inquiries.

Qualifications

• High School diploma and seven to ten years directly related experience.
• Two years of college or Associate’s Degree and two to less than five years directly related experience.
• A Bachelor’s Degree and less than two years directly related experience.
• Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
• General knowledge of administrative practices, procedures, and equipment.
• General knowledge of and experience with computers and Microsoft Office software (Word, Excel, PowerPoint, Outlook).
• Individual must have excellent organizational skills with the ability to multi-task, with frequent interruptions while remaining organized and accurate; be highly professional, and able to occasionally work weekend and/or evening hours.
• Strong customer service skills.
• Ability to work independently and in a team environment.

Responsibilities

• Ensures that all invoices are recorded, tracked, and paid.
• Processes vendor payments, matches purchase orders, receiving reports, and invoices.
• Maintains spreadsheet on cash and balances cash at month end.
• Ensures that all monetary funds are in balance.
• Reconciles bank accounts and prepares adjusting journal entries.
• Verifies account codes for items to be encumbered.
• Reviews and approves accounting transactions.
• Performs audits as required.
• Develops, maintains, files, and updates all required reports and records.
• Maintains and updates all documentation for invoices received and paid.
• Addresses public and vendor inquiries.
• Account Receivable billing
• Reconcile Account Receivable accounts
• Other duties assigned.

Skills

Microsoft Office

Customer service

Organizational skills

Multi-tasking

Teamwork

Education

High School diploma

Associate’s Degree

Bachelor’s Degree

Equivalent combination

Tools

Microsoft Office

Job description

Financial Specialist I - Ensures the accuracy of all financial records, and provides operational and administrative assistance as needed.

Hiring Range: $43,420 - $50,000

Examples of Duties

• Ensures that all invoices are recorded, tracked, and paid.
• Processes vendor payments, matches purchase orders, receiving reports, and invoices.
• Maintains spreadsheet on cash and balances cash at month end.
• Ensures that all monetary funds are in balance.
• Reconciles bank accounts and prepares adjusting journal entries.
• Verifies account codes for items to be encumbered.
• Reviews and approves accounting transactions.
• Performs audits as required.
• Develops, maintains, files, and updates all required reports and records.
• Maintains and updates all documentation for invoices received and paid.
• Addresses public and vendor inquiries.
• Account Receivable billing
• Reconcile Account Receivable accounts
• Other duties assigned.

Education & Experience

• High School diploma and seven to ten years directly related experience or
• Two years of college or Associate’s Degree and two to less than five years directly related experience or
• A Bachelor’s Degree and less than two years directly related experience.
• Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
• General knowledge of administrative practices, procedures, and equipment.
• General knowledge of and experience with computers and Microsoft Office software (Word, Excel, PowerPoint, Outlook).
• Individual must have excellent organizational skills with the ability to multi-task, with frequent interruptions while remaining organized and accurate; be highly professional, and able to occasionally work weekend and/or evening hours.
• Strong customer service skills.
• Ability to work independently and in a team environment.

Physical Demands & Work Environment

The work is generally performed in an office environment. Typically, the employee may sit to do the work. However, there may be some walking, standing, stooping, carrying of light items such as papers, books, or small parts, or driving an automobile. No special physical demands are required to perform the work. The work environment involves everyday risks or discomforts which require normal safety precautions. Use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals are minimally required.

Full-Time Employee Benefits

Health Insurance –

• The Local Choice Program (Anthem, Delta Dental, and Blue Vision).
• Health, Dental, and Vision benefits are included as a package under our health insurance program and cannot be purchased as separate coverage items.
• Health insurance benefits start on the 1st of the month following the hire date.
• Benefit Summaries
• Key Advantage 250 Benefits Summary
• Key Advantage 1000 Benefit Summary
• High-Deductible Health Plan Benefits Summary

Retirement

• Basic Group Life Insurance Program Features
• Optional Group Life Insurance Program Features

Supplemental Retirement

• We offer supplemental Retirement plans through Mission Square Retirement.
• Employees can enroll in the following plans at any time during their employment.
• 457 Deferred Compensation Plan
• Roth IRA

Paid Holiday Leave

• The city observes 14 holidays throughout the year (except certain departments if scheduling does not permit).

Years of Service

0 – 5 Years
1
12
24
Over 5 Years
1¼
15
30
Over 10 Years
1½
18
36
Over 20 Years
1¾
21
42

Paid Sick Leave

• All full-time employees earn (1¼) days of paid sick leave for each calendar month of employment and is accumulated without limit.

Compensatory Leave

• Non-Exempt employees may accumulate compensatory leave only for overtime worked which is authorized prior to the performance of such work. Compensatory leave may be accumulated at the rate of 1 1/2 times the regular rate for all hours worked in excess of 40 during a work week. Compensatory leave for nonexempt employees is voluntary but in no instance may exceed 120 hours of accumulated leave. All hours in excess of 120 hours will be compensated on the same basis as approved overtime.

Voluntary Benefits

Employees have 30 days from their hire date to enroll in the following benefits. If an employee does not enroll, they cannot enroll until the next Open Enrollment.

Colonial Life Products

Post Tax:

• Flexible Spending Account (FSA)
• Critical Illness
• Health Savings Account (HSA)
• Disability
• Cancer
• Term Life
• Accident
• Whole Life
• Medical Bridge
• Student Loan Forgiveness Program

Other Benefits

• Bi-weekly payday
• Virginia Credit Union membership
• Employee Assistance Program (EAP)
• City Sick Leave Bank Program (VRS Plan 1 and Plan 2 Members only)
• VRS Short-Term and Long-Term Disability (VRS Hybrid Members only)
• Education/tuition discounts through Liberty University

For additional information or more details about employee benefits please call the Human Resources Department at [phone].