Financial Services Manager II (Fixed Assets)

Hillsborough College; San Antonio (TX); On-site; USD 71,000 - 113,000; Full time

Job summary

Hillsborough College seeks a Financial Services Manager II for Fixed Assets to oversee accounting, reporting, and asset stewardship within the Workday ERP. The role requires maintaining asset records, coordinating with multiple departments, and ensuring compliance with GASB and regulatory standards.

You will lead depreciation schedules, asset classifications, and annual AFR preparation, while improving internal controls and asset-related processes.

Qualifications

• Bachelor's Degree required and seven years of related work experience.
• Experience in accounting including fixed assets or capital projects; higher education or governmental accounting preferred.
• Analytical mindset with ability to present management-level financial reports; strong verbal and written communication.
• Experience with Workday Financials strongly preferred.

Responsibilities

• Oversee accounting and diversified financial service responsibilities of the College's daily operations.
• Manage functions related to financial statements, fixed assets, reporting and reconciliations of accounts.
• Establish yearly budget estimates for financial statements and perform quarterly variance reviews.
• Maintain fixed asset records, transfers, disposals, depreciation, and reconciling to the general ledger.

Skills

Accounting

Financial reporting

Budgeting

Variance analysis

Communication

Education

Bachelor's Degree

Tools

Workday Financials

Job description

Compensation Range

$71,134.87 - $113,068.85

Position Summary

Hiring compensation range: $71,134.87 - $78,248.35 annually depending on qualifications.

Job Summary

The position oversees the Grants department and execution all related processes and procedures to ensure compliance with federal regulations.

Job Duties

• Manages accounting and diversified financial service responsibilities of the College's daily operations.
• Effectively manage the functions handled by the College's financial departments pertaining to financial statements preparations and analysis, fixed assets, reporting and reconciliations of accounts.
• Establishes yearly budget estimates for financial statements.
• Performs quarterly variance reviews.
• Manages the maintenance, reconciliation, and accountability of subsidiary and departmental ledgers in accordance with the State Accounting Manual and GASB.
• Serves to maximize the return on investments from legally available funds at the College in coordination with the State.
• Changes existing accounting procedures and develops and implements new procedures.
• Ensures shared knowledge to implement process improvements.
• Develops work papers and compiles supporting documentation for financial statements and audit requirements.
• Serves on committees and represents the College at internal meetings.
• Performs other similar and related duties as required.

Minimum Qualifications

The position requires at least a Bachelor's Degree and at least seven years of prior-related work experience.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, or a related field required.
• Experience in accounting, including fixed asset or capital project accounting; experience in higher education or governmental accounting preferred.
• Desire the candidate to be analytical and have experience in preparing management level financial reports. Candidate must be able to communicate financial information verbally and in written form.
• Experience with Workday Financials strongly preferred.

Supplemental Information

The Financial Services Manager II for Fixed Assets is responsible for the oversight, accounting, reporting, and reconciliation of the College's fixed assets within the Workday Enterprise Resource Planning (ERP) system. The position ensures compliance with state and federal regulations, Florida College System (FCS) Accounting Manual requirements, Governmental Accounting Standards Board (GASB) pronouncements, and institutional policies related to the capitalization, depreciation, inventory, reconciliations, and disposal of capital assets.

This position serves as the primary liaison between Accounting, Purchasing, Facilities, and departmental asset custodians for the administration and maintenance of the College's fixed asset records. Responsibilities include monitoring capital asset acquisitions, transfers, retirements, and disposals; ensuring accurate asset classification and capitalization; coordinating with the Warehouse regarding physical inventory processes; reconciling fixed asset records to the general ledger; and preparing fixed asset reporting for financial statements, audit compliance and internal controls.

• Manage and reconcile the Workday fixed asset subledger, including asset additions, transfers, retirements, impairments, depreciation, and disposals.
• Review capital purchases and supporting documentation to determine appropriate asset classification, capitalization, useful life, and placed-in-service dates under College policies.
• Prepare monthly and year-end reconciliations between the fixed asset subledger and general ledger; investigate and resolve differences and document adjustments.
• Coordinate with the Capital Projects function to identify completed projects, verify supporting costs and placed-in-service dates, and record the timely transfer of construction-in-progress into depreciable assets.
• Maintain asset descriptions, tags, locations, custodians, and supporting records in Workday; coordinate periodic and annual physical inventories and investigate exceptions.
• Review and document asset transfers, surplus property, disposals, and retirements in coordination with departments and applicable College procedures.
• Prepare depreciation, capital asset roll forwards, and other schedules needed for the Annual Financial Report (AFR), financial statements, and regulatory reporting.
• Prepare records, reconciliations, and documentation for Florida Auditor General financial and property audits; respond to inquiries and support corrective actions.
• Develop, document, and maintain internal controls and standard operating procedures for fixed asset accounting and safeguarding of capital assets.
• Provide training and technical assistance on asset-related Workday transactions, work tags, documentation, and accounting requirements.
• Analyze fixed asset activity and advise Finance leadership of accounting issues, control weaknesses, and reporting needs.

Knowledge, Skills, and Abilities

Knowledge of governmental and