Specialist, Accounting

Valencia College; Orlando (FL); Hybrid; USD 33,000 - 44,000; Full time

Job summary

Valencia College is excited to welcome a full-time Accounting Specialist to our Grants Accounting team on the West Campus. In this detail‑oriented role, you’ll support the college’s financial operations by providing accounting services, analyzing and reconciling financial records, and monitoring fiscal activities.

You’ll serve as a liaison between Financial Services and other departments, helping address questions related to financial transactions and ensuring compliance with applicable

Qualifications

• High school diploma or GED required.
• Associate’s degree in accounting or business preferred.
• Progressively responsible accounting experience.
• Solid understanding of accounting and bookkeeping principles.

Responsibilities

• Acts as liaison for the Financial Services division in matters with other college departments, fielding and responding to inquiries relating to financial transactions.
• Reviews and reconciles general ledger accounts to accounting records on a timely basis.
• Processes accounting entries as needed to adjust account balances based on reconciliation or other fiscal monitoring activities performed.
• Monitors financial accounting transactions for compliance with college policy and procedure, as well as applicable State, Federal, or external agency mandated regulations. Identifies any questionable financial activity, and resolves potential issues in coordination with the Director, Accounting.
• Develops and maintains Excel spreadsheets and other necessary documentation to provide auditable evidence of verification of account balances, reconciliation, monitoring procedures, and any other fiscal functions that may be deemed necessary.
• Prepares internal and external agency financial reports within the required deadlines.
• Reviews cash position on a regular basis to ensure appropriate cash balances are maintained in accounts. Requests disbursement of funds from appropriate funding agency as needed.
• Performs other related duties as assigned.

Education

High school diploma or GED

Associate’s degree in accounting or business

Tools

Microsoft Excel

Job description

Special Instructions for more details.

Join Our Team!

Valencia College is excited to welcome a full-time Accounting Specialist to our dedicated Grants Accounting team on the West Campus!

In this detail-oriented role, you’ll support the college’s financial operations by providing accounting services, analyzing and reconciling financial records, and monitoring fiscal activities. You’ll also serve as a liaison between Financial Services and other college departments, helping address questions and inquiries related to financial transactions.

The Ideal Candidate Will Have:

• A high school diploma or GED (required)
• An associate’s degree in accounting or business (preferred)
• Progressively responsible accounting experience
• A solid understanding of accounting and bookkeeping principles and practices

The Grants Accounting Department is responsible for managing and implementing grant and other restricted funded projects. The team ensures compliance with regulations for funded project by Federal, state, and local sources. The responsibilities include, but are not limited to, budgeting, accounting, reconciling, monitoring fiscal compliance of sub-recipients, reporting and providing guidance to faculty and staff project teams.

• State Medical, dental benefits and paid life insurance premiums
• Paid time off – Annual leave, spring break, winter break, and other holidays.
• Educational and Professional development opportunities for you and your dependents and so much more.

Additional Information:

• This position operates in a Primarily Onsite environment.
• This position is eligible for Veteran’s Preference under Florida Statute 295.07(5)(a), F.S .
• Applicants must complete the entire online application and include work history, even if attaching a resume. Any incomplete applications will not be considered.
• Please note that you will need to establish and maintain Florida residency within 30 days from your start date if selected for this position.
• Selected candidates recommended for hire may be required to complete pre-employment screenings as a condition of employment, which may include but are not limited to: a criminal background check, drug screening, professional reference verification, and driver’s license verification. The Office of Organizational Development and Human Resources (ODHR) will confirm applicable requirements during the hiring process.

About this Position

Position Number

Position Number SE0438

Position Title

Position Title Specialist, Accounting

Job Type

Job Type Staff

FT/PT

FT/PT Full-Time

Employee Class Description

Employee Class Description Staff (ed. support)

General Position Description

Responsible for providing accounting, analysis, reconciliation, fiscal monitoring, and other financial related services related to the college accounting records.

Flexible Work Arrangement

Flexible Work Arrangement Primarily Remote: Employee performs the majority of job duties remotely and may occasionally work on site, based on operational needs with advance notice, when possible.

Grade

Grade 2024

Exemption Status

Exemption Status Non-Exempt

Posting Number

Posting Number S4180P

Location(s)

Proposed Work Schedule (Please note hours subject to change based on business needs)

Monday – Friday: 8:00AM – 5:00AM (Hours subject to change based on business needs)

Temporary Position (Temp or Grant Funded) Details

Salary Range

Salary Range $38,654 per year

Essential Job Functions

Description of Job Function

1. Acts as liaison for the Financial Services division in matters with other college departments, fielding and responding to inquiries relating to financial transactions.
2. Reviews and reconciles general ledger accounts to accounting records on a timely basis.
3. Processes accounting entries as needed to adjust account balances based on reconciliation or other fiscal monitoring activities performed.
4. Monitors financial accounting transactions for compliance with college policy and procedure, as well as applicable State, Federal, or external agency mandated regulations. Identifies any questionable financial activity, and resolves potential issues in coordination with the Director, Accounting.
5. Develops and maintains Excel spreadsheets and other necessary documentation to provide auditable evidence of verification of account balances, reconciliation, monitoring procedures, and any other fiscal functions that may be deemed necessary.
6. Prepares internal and external agency financial reports within the required deadlines.
7. Reviews cash position on a regular basis to ensure appropriate cash balances are maintained in accounts. Requests disbursement of funds from appropriate funding agency as needed.
8. Performs other related duties as assigned.

Qualifications

Drivers License Requirement

Drivers License Requirement

Drivers License Requirement Not Applicable

Required Qualifications

Required Minimum Education

Required Minimum Education High school diploma or general education degree (GED).

Required Field of Study

Other Required Qualifications

Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study

Associate’s degree from a regionally accredited institution with emphasis in accounting or business.

Preferred Type of Experience

Progressively responsible accounting experience, which demonstrates an understanding of accounting/bookkeeping principles and practices.

Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities

1. Knowledge of computerized accounting practices and procedures.
2. Skill in the use of personal computers and other accounting related software, including Microsoft Office Suite, primarily Microsoft, Excel.
3. Skill in effectively communicating orally and in writing demonstrate the ability to accurately and thoroughly communicate using logic and clarity of thought.
4. Ability to handle multiple priorities, follow complex directions, organize work, take initiative, and function independently.
5. Ability to accurately collect, process, review, and evaluate financial and accounting data, and prepare related reports.
6. Ability to maintain good working relationships with college staff and external partners.
7. Ability to provide guidance to support staff in the completion of their tasks.

Working Conditions

General Working Conditions

This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions

Job Specific Designation