Financial Services Coordinator - Health

Livingston County; Howell (MI); On-site; USD 75,000 - 97,000; Full time

Job summary

Livingston County is seeking a Financial Services Coordinator to manage all financial operations of the Health Department. This full-time position offers competitive pay and comprehensive benefits, including medical, retirement plans, and tuition reimbursement. Responsibilities include oversight of financial data, managing budgets, and ensuring compliance with applicable regulations.

Benefits

401a retirement plan with up to 8% employer contribution

Comprehensive medical, pharmacy, dental, and vision insurance

Tuition reimbursement

Paid vacation and sick leave

Qualifications

• Bachelor's degree in accounting or finance.
• Three years of progressively responsible experience in accounting or finance.
• Experience in grant/project accounting preferred.

Responsibilities

• Responsible for management of financial operations for the Health Department.
• Analyzes, reconciles, and validates financial data.
• Participates in financial audits and prepares required reports.

Skills

Analytical skills

Problem-solving

Communication

Education

Bachelor's degree in accounting, finance, business management or related field

Tools

Microsoft Office

Accounting software (ideally Munis)

Electronic Medical Records (ideally Patagonia)

Job description

Livingston County was named a 2024 Top Workplace by the Detroit Free Press! Based solely on employee feedback, the Top Workplace title is a badge of honor for the County. With over 700 employees serving within 18 departments, 6 elected offices, and 3 Courts, Livingston County's top priority is providing effective and efficient services that improve the quality of life for all of our residents.

Position Summary:

Under the supervision of the Health Officer, this position is responsible for the overall management of all financial aspects of the Livingston County Health Department, as well as analyzing and preparing a variety of financial and operational information for the County.

Benefits:

• Retirement plan includes a 401a with up to 8% employer contribution
• Comprehensive Medical, Pharmacy, Dental & Vision
• Optional HSA with an employer match
• Optional Voluntary 457 Deferred Compensation plan
• Short-term & Long-term disability & Basic Life & AD&D insurance
• Health & Dependent Flexible Spending Accounts
• Paid vacation, sick days & 13 Holidays. Unused vacation and sick time rolls over
• Tuition Reimbursement
• Up to $500 annual Wellness reimbursement* & $100 incentive for completing your annual physical & Health Assessment.
• Voluntary benefits such as Pet Insurance, Accident, Critical Illness, Hospital & Whole Life policies
• Employee assistance program

*Pro-rated based on DOH

Pay Rate Information:

The Financial Services Coordinator position is a non-union/full-time position and starting pay is $75,953.65/yr. This position is eligible for step pay increases within our Non-Union Grade 10 Wage Scale. Top end of the current wage scale for this position is $96,232.96/yr.

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

1. Responsible for the management of all financial operations for the Livingston County Health Department, including oversight of data entry and billing staff, preparing, and overseeing all required program, grant and county budgets, and preparing reports and requests for reimbursements, cash receipting, bank deposits and accounts receivables.
2. Analyzes, reconciles, and validates a variety of financial data and information.
3. Responsible for the review and reconciliation of accounts between the Livingston County Health Department and the County systems and creates and processes financial resolutions.
4. Actively participates in financial audits, including analyzing information, preparing work papers, and verifying accuracy of data for annual program audits and responding to audit requests or requests for information from other agencies or external auditors.
5. Oversees and performs department purchasing duties as needed and provides back-up for payroll and billing entry.
6. Prepares, reviews, analyzes, and submits a variety of reports, reconciliations, work papers, communications, schedules, tables, and/or statements to and from internal county departments, financial institutions, and external agencies, including keeping the Board and other County personnel apprised of pertinent financial information.
7. Provides departmental IT and facility services oversight and coordination.
8. Assists the Health Officer in implementing and maintaining HIPAA policies and procedures.
9. Participates with activities to obtain and maintain state and national accreditation status and represents Livingston County with the Michigan Association for Local Public Health (MALPH).
10. Keeps abreast of legislative and regulatory developments, new administrative techniques, and current issues through continued education and professional growth. Attends conferences, workshop, and seminars as appropriate.
11. Complies with the Livingston County Health Department Quality Improvement Policy and actively participates in the quality improvement plan.
12. Prepares all materials for state and federal audits, including the county's annual Single Audit.
13. Manages County, State, and Federal budgets over nearly 30 different projects.
14. Reconciles the departmental project ledger with the county's general ledger.
15. Prepares daily cash, check, and credit card deposits.
16. Perform all other duties as assigned.

Required Knowledge, Skills, Abilities and Minimum Qualifications:

The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

Requirements include the following:

• Bachelor's degree in accounting, finance, business management or related field and three years of progressively more responsible experience in accounting or finance.
• The County, at its discretion, may consider an alternative combination of formal education and work experience.
• Experience in grant/project accounting in a public health setting preferred.
• Certified Cash Handler certification through the County within one year of hire.
• Valid state driver's license
• Thorough knowledge of the principles and practices of governmental accounting procedures, auditing, financial and operational controls, Generally Accepted Accounting Principles (GAAP) and analyzing and interpreting financial information.
• Considerable knowledge of applicable local, state, and federal laws, rules and regulations, researching financial discrepancies, preparing financial reports and documents, analyzing and developing financial procedure, and complex budgets with multiple funding sources and cost allocations.
• Skill in the use of office equipment and technology, including Microsoft Suite applications, the County's financial system software and software programs utilized by the Livingston County Health Department.
• Skill in researching financial discrepancies.
• Skill in analyzing and developing financial procedures.
• Skill in complex budgets with multiple funding sources and cost allocations.
• Skill in preparing comprehensive and accurate reports.
• Skill in Microsoft Office, including Word, PowerPoint, and especially Excel.
• Familiarity with accounting software, ideally Munis.
• Familiarity with Electronic Medical Records, ideally Patagonia.
• Skill in assembling and analyzing data and preparing comprehensive and accurate reports.
• Skill in effectively communicating ideas and concepts orally and in writing.
• Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with County employees, contractors to the County, representatives of other governmental units, professional contacts, elected officials, and the public.
• Ability to assess situations, solve problems, work effectively under stress, within deadlines, and in emergency situations.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view, and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop, and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.
The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.