Financial Services Associate

One Day in July; Saint Petersburg (FL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401k plan with match

Mac laptop provided

Paid vacation

In-person role in Saint Petersburg, FL

Private workspace/resources for focus

Job summary

One Day In July LLC is seeking an organized, client-focused administrative professional to support our advisor team in St. Petersburg, FL.

This full-time role involves client calls, onboarding coordination, and meticulous record management in Schwab and our CRM, with occasional travel to events. Ideal candidates will hold a Series 65 or commit to obtaining it within 6 months, demonstrate exceptional communication, and maintain confidentiality and ethical standards while contributing to efficient

Qualifications

• Hold a Series 65 license or be willing to obtain within 6 months.
• Demonstrated superior client service, attention to detail, and documentation.
• Excellent written and verbal communication skills.
• Strong organizational abilities with proactive mindset.
• Understand financial concepts and investment management basics.
• Commitment to confidentiality and ethical standards.

Responsibilities

• Assist Advisor Team with calls from prospective and existing clients; schedule meetings.
• Review onboarding materials and ensure proper documentation.
• Update client records in Charles Schwab and company CRM.
• Coordinate with clients to complete paperwork and tasks.
• Prioritize items, manage deadlines, and track progress.
• Learn day-to-day operations and train others as needed.
• Plan, set up, and attend occasional offsite events requiring travel.

Skills

Series 65 license

Client service excellence

Attention to detail

Documentation

Excellent communication

Organizational skills

Proactive problem-solving

Processes & controls focus

Confidentiality & ethics

Understanding of financial concepts

Tools

CRM software

Charles Schwab platform

Job description

Job ID: FSA701
Location: St. Petersburg, FL
Status: Full time

Firm Summary

Headquartered in Burlington, Vermont, One Day In July is a rapidly growing investment firm committed to disrupting the financial industry with a focus on reducing fees and improving portfolio performance for investors.

One Day In July provides investment management and fiduciary financial advice, generally focused on index funds, to clients across the United States. Our growth has been rapid , and we are expanding our administrative team to help ensure the firm can continue to meet its high standards for excellent client service while remaining in compliance with all applicable regulations. This position will work with our experienced financial advisor team and will be based out of our St. Petersburg, FL location to service clients in the area.

Job Description

• Assist Advisor Team with calls from both prospective and existing clients; schedule meetings and manage client meetings.
• Review materials related to new clients and accounts to ensure proper documentation and help facilitate a smooth onboarding process.
• Update client records, organize communications and take corrective action as needed in both Charles Schwab and the company CRM.
• Coordinate with clients to complete various paperwork and other tasks.
• Prioritize and track items that need to be accomplished while managing deadlines.
• Become an expert in the day-to-day activities of the business and be able to train others.
• This role requires you to plan, set up, and attend occasional offsite events. You must have reliable transportation and a willingness to travel, along with the ability to transport supplies to and from events.

A strong candidate will:

• Possess a Series 65 license, or be willing to obtain one within 6 months of starting the role.
• Have a proven record of providing superior client service, attention to detail, and documentation.
• Be an excellent communicator, both written and verbal.
• Possess excellent organizational skills.
• Be proactive: identify opportunities and problems and take them to the next level without being asked.
• Focus on processes and controls with the ability to understand and assess risk.
• Possess a positive attitude, tremendous grit, and ability to prioritize.
• Have a commitment to maintaining confidentiality and ethical standards.
• Possess a strong understanding of financial concepts and how they apply to investment management.

What's in it for you?

• Feel great about offering an honest, transparent solution to Floridians and Americans trying to save for retirement. One Day In July is a fiduciary: we are legally and ethically obligated to act in our clients’ best interest. (Only 12% of people registered with the securities industry are registered in a way that requires them to be fiduciaries on all accounts. 1 )
• Win on price: our prices tend to be lower than many of our competitors' prices. It is fun to be in a firm that is winning and taking market share. 2
• Join an established but rapidly growing firm.
• Enjoy a low-meeting culture.
• Build a solid foundation for understanding the complex realm of regulatory requirements and compliance best practices applicable to Registered Investment Advisory firms.
• Be part of a friendly, hardworking team that prides itself on mutual respect for one another.
• Develop mastery of subject areas that help clients and other employees.
• $70,000 - $80,000 commensurate with experience.
• This job is full time.
• This job is primarily in-person in St. Petersburg, FL.
• 401k plan with low-cost index funds and One Day In July strategy embedded. No high fee funds (this matters greatly, as you’ll learn if you work here)! Available after meeting eligibility requirements.
• 401k match. Available after meeting eligibility requirements.
• An excellent Mac laptop with a fast processor and retina screen, a sit-down / stand-up desk, plenty of space to work comfortably, relatively private work areas, and other resources for top productivity. Our employees are not cogs in a machine and we don’t treat them that way.
• Paid vacation. Number of weeks commensurate with experience. Includes the luxury of being required (yes, required) by the firm’s founder to disconnect from work on your vacation days.

We respond to all diligent applicants. We keep all applications private.

One Day In July LLC is an equal opportunity employer.

1. “FINRA 2024 Industry Snapshot” FINRA, Dec 13, 2024
2. Source: The Kitces Report, "2024 Financial Planner Productivity Study" Retrieved 10 May 2025. The statement applies to clients with at least $150,000 in assets under management. Clients with lower assets under management are subject to a minimum annual advisory fee that may not be lower than that of our competitors'.