Financial Services Analyst - Accountant

City of McMinnville; McMinnville (OR); On-site; USD 65,000 - 85,000; Full time

Job summary

The City of McMinnville, Oregon seeks a Financial Services Analyst to manage the miscellaneous billing system, liens, and collection accounts; maintains the City’s capital asset schedules and performs asset verification, coordination of property and liability insurance renewals, and grant/project accounting.

This role supports revenue collection, bank deposits, ACFR preparation, and annual budget processes while performing general ledger duties and AP backup.

Qualifications

• Associate degree in a related field and at least 3 years of related experience.
• Strong knowledge of governmental accounting and GAAP.
• Understanding Oregon Budget Law and municipal finance regulations.
• Experience with capital assets and grant accounting.
• Ability to maintain confidentiality and work with diverse stakeholders.

Responsibilities

• Execute timely monthly general ledger closings, journal entries, reconciliations, and other cyclical tasks.
• Coordinate grant and project accounting with city departments.
• Manage capital asset and capital project financials; perform asset verification.
• Assist with ACFR preparation and auditor support; create/update workpapers.
• Support budgeting processes and daily GL duties; serve as backup for AP.
• Maintain City lien system and daily cash control procedures.
• Coordinate miscellaneous billing, deposits, and receivables; assist as needed.

Skills

GAAP knowledge

Municipal finance knowledge

Budgeting

Financial analysis

Attention to detail

Education

Associate’s degree in related field

Tools

General Ledger software

Government accounting software

Job description

This position will remain open until filled. The Financial Services Analyst manages the miscellaneous billing system, liens, and collection accounts; maintains the City’s capital asset schedules and is responsible for performing asset verification, coordinating the City’s property and liability insurance annual renewal, and managing grant and project accounting. The employee holding this position also assists in revenue collections and preparing bank deposits, preparation of the City’s Annual Comprehensive Financial Report; performs designated tasks related to the annual budget process; performs General Ledger duties; and assists as backup for accounts payable functions, as needed.

1. Accounting
   1. Execute timely, monthly general ledger closing processes including journal entries, reconciliations of balance sheet accounts and subledgers and other cyclical accounting needs.
   2. Coordinate and monitor grant and project accounting, which involves working closely with city departments
   3. Perform capital asset and capital project financial management
   4. Conduct annual capital asset verification
   5. Assist with cash receipting duties and complete weekly deposit
   6. Coordinate and complete the City's Miscellaneous Billing process, including monthly and annual billing, invoice creation, and customer statements.
   7. Communicate with departments, outside agencies, and citizens regarding accounts receivable issues, including managing customer accounts
   8. Maintain City lien system
   9. Complete daily cash control transaction recording
   10. Complete monthly Municipal Court balancing and distribution of assessments
2. Budget
   1. Complete annual budget process tasks as assigned by the Finance Director.
   2. Validate budget reports and provide assistance with preparing internal and external budget documents.
   3. Assist with monitoring budgets throughout the fiscal year and preparation of mid-year adjustments.
3. Financial Reporting: Annual Comprehensive Financial Report (ACFR)
   1. Assist with preparation of the annual ACFR in accordance with generally accepted accounting principles.
   2. Create and update workpapers, as assigned
   3. Prepare schedules to reconcile Budget, Modified Accrual, and Full Accrual statements.
   4. Compile statistical data: Accumulate information for and prepare the ACFR statistical section.
   5. Support report distribution: ensure timely distribution of document to internal and external parties, and handle website presentation and annual updates.
   6. Coordinate with auditors: Provide necessary supporting documentation to external auditors.
4. Property and Liability Insurance
   1. Manage the City’s property and liability (P&L) insurance coverage, including year-round changes and the annual insurance renewal process.
   2. Coordinate vehicle proof of insurance
5. Other Job-Related Duties
   1. Serve as backup for the accounts payable function
   2. Complete other miscellaneous responsibilities as assigned.
   3. Conduct financial system testing, for specified modules, during upgrades and conversions.
   4. Maintain current procedures of job duty tasks

GENERAL JOB FUNCTIONS

• Establish and maintain effective working relationships with staff, other agencies, and the public.
• Perform other duties as assigned within the scope of the classification.
• Participate in committees when requested.
• Maintain proficiency in job requirements which may include attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.
• Maintain work areas in a clean and orderly manner.
• Maintain confidentiality, data integrity, and comply with all related city, state, and federal standards related to confidentiality.

Any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described. A typical way to qualify would be an associate’s degree in a related field and at least 3 years of related experience. This position also requires:

Knowledge of

• Generally accepted accounting principles with specialized knowledge of governmental accounting.
• Oregon Budget Law and compliance requirements.
• Laws and regulations, policies and procedures pertinent to municipal finance
• Internal control processes, as they relate to accuracy of financial reporting, compliance with applicable laws, regulations, policies, and procedures, and safeguarding of City assets.
• Financial analysis techniques.
• Accounting for capital assets.
• Finance Department specialized computer programs.

Skill and Ability to

• Use computer systems to perform accounting duties.
• Perform governmental fund accounting
• Perform detailed functions accurately and rapidly.
• Analyze and interpret financial data.
• Research, compile, and tabulate statistical data.
• Prepare and maintain reports and records.
• Apply a variety of city, federal and state regulations.
• Exemplify traits that reflect the City’s culture, including integrity, customer service orientation, cultural competency, trustworthiness, flexibility, and a willingness to change.

WORKING CONDITIONS

This position is designated as an essential employee role, requiring the individual to be available and responsive during regular working hours as well as in the event of unexpected situations, emergencies, or critical operational needs. This may include working outside of regular hours, including weekends or holidays, based on business needs. The position requires regular (80%+) ability to use dexterity and fine motor skills. Continuous (81% of the time) use of office equipment. The position requires little (0-5%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work are not difficult, and only require a usual degree of agility and hand eye coordination. The work environment is well protected, with virtually no hazards or obstacles (0-5%). There is very little element of personal risk or hazard. Job conditions are usually stable, with virtually no (0-5%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc. Position has some responsibility for driving.

SUPERVISORY RESPONSIBILITIES

Supervision of others is not a typical function assigned to this position. Responsible for lead duties and may provide training and orientation to newly assigned personnel and may assign work to other workers.

SUPERVISION RECEIVED

Works under the general direction of the Finance Director.

ADDITIONAL REQUIREMENTS

• Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.
• Finalists for this position will be subject to a computerized criminal history check, driving record check (if required for position), and education and certification verification. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
• The City of McMinnville does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.
• Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want considered towards placement.

DOCUMENTS REQUIRED

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) - OR - Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension. If you need to request a copy of your DD-214, click here.
• Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.

The City of McMinnville is an equal opportunity employer.

Applicants with disabilities who need a reasonable accommodation (e.g., assistive listening devices) to participate in the recruitment and/or selection process should contact Vicki Hedges, Human Resources Director.

The City of McMinnville is proud to hire veterans.

Applicants are eligible to use Veteran's Preference in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Military personnel who expect to be honorably discharged from the military within 120 days of certifying veteran status on this job application, may also request preference. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and they electronically attach the required documentation at the time of application.

The City of McMinnville prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at the City of McMinnville are based on business needs, job requirements, and individual qualifications, without regard to race, color, age, religion or belief, gender, sexual orientation, ability, family or parental status, or any other status protected by state and federal law. We do not tolerate discrimination or harassment based on any of these characteristics.