Financial Program Assistant

UM04 University of Maryland Eastern Shore (UMES); Maryland; On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental & vision plans

Retirement plans

Life & disability insurance

Tuition remission

Paid time off & holidays

Wellness resources

Job summary

University of Maryland Eastern Shore (UMES) seeks a Financial Program Assistant in the Office of International Programs to provide financial support for grant-funded projects, including the 1890 Universities Center of Excellence for Global Food Security and Defense (CEGFSD) and the NextGen project.

The twelve-month, grant-funded role involves overseeing financial operations, preparing purchase orders, and processing travel reimbursements.

Qualifications

• Bachelor’s degree in Business Administration, Finance, or related discipline.
• Two years of relevant work experience.
• Knowledge of Workday Enterprise.
• Experience with research grants.
• Broad knowledge of information technology and complex software.
• Knowledge of Land-Grant University operations.

Responsibilities

• Perform financial oversight for CEGFSD, NextGen, and related programs.
• Manage financial operations of OIP-led programs, including execution of subaward agreements.
• Collaborate with SANS Fiscal Affairs Office, UMES Office of Sponsored Programs and Research, partner institutions’ sponsored programs offices, and other university departments.
• Create purchase orders and execute agreements with professional service providers.
• Process travel reimbursements and monitor outstanding checks monthly.
• Assist students, faculty, researchers, and third parties in resolving grant-account issues.
• Maintain an inventory of commonly used research and university account forms.
• Maintain accurate records of financial instruments in compliance with data-management best practices.
• Generate financial reports for OIP-led programs’ accounts and subawards.
• File accounts payable reports accurately.

Skills

General accounting practices

Budget planning

Record keeping

Microsoft Office proficiency

Communication skills

Teamwork

Adaptability

Interpersonal skills

Problem-solving

Education

Bachelor’s degree in Business Administration or Finance

Tools

Workday Enterprise

Research grants experience

IT & software knowledge

Land‑Grant University operations

Job description

Position Summary

The School of Agricultural and Natural Sciences at the University of Maryland Eastern Shore seeks applications for the position of Financial Program Assistant in the Office of International Programs (OIP). This twelve‑month, grant‑funded staff role involves providing financial support to the 1890 Universities Center of Excellence for Global Food Security and Defense (CEGFSD), the USDA National Institute of Agriculture’s NextGen project, and related OIP‑led projects.

Salary

$55,000 – $65,000

Benefits

• Health insurance (multiple medical plan options for employees and dependents)
• Prescription drug, dental, vision, and flexible spending accounts
• Retirement plans (state pension system, optional retirement plan with Fidelity or TIAA, supplemental retirement accounts)
• Life and long‑term disability insurance
• Tuition remission for eligible employees and certain spouses and dependents
• Annual leave: up to 22 days; sick leave: 15 days; personal leave: 3 days; paid holidays
• Employee wellness and support resources

Responsibilities

• Perform financial oversight for CEGFSD, NextGen, and related programs
• Manage financial operations of OIP‑led programs, including execution of subaward agreements
• Collaborate with SANS Fiscal Affairs Office, UMES Office of Sponsored Programs and Research, partner institutions’ sponsored programs offices, and other university departments
• Create purchase orders and execute agreements with professional service providers
• Process travel reimbursements and monitor outstanding checks monthly
• Assist students, faculty, researchers, and third parties in resolving grant‑account issues
• Maintain an inventory of commonly used research and university account forms
• Maintain accurate records of financial instruments in compliance with data‑management best practices
• Generate financial reports for OIP‑led programs’ accounts and subawards
• File accounts payable reports accurately
• Perform additional related duties as assigned

Preferred Qualifications

• Bachelor’s degree in Business Administration, Finance, or related discipline
• Two years of relevant work experience
• Knowledge of Workday Enterprise
• Experience with research grants
• Broad knowledge of information technology and complex software
• Knowledge of Land‑Grant University operations

Knowledge, Skills & Abilities

• General accounting practices
• Planning and developing organizational budgets
• Maintaining and managing multiple accounting records
• Microsoft Office proficiency
• Strong oral and written communication skills
• Ability to work independently and as a team member
• Adaptability to new responsibilities in changing environments
• Interpersonal skills for external stakeholder engagement
• Problem‑solving and deadline‑compliance

Physical Demands

Extended periods of standing or sitting; bending, stooping, and lifting as required; operation of standard office equipment; communication with internal and external constituents.

Other Requirements

Bachelor’s degree from an accredited institution. One year of professional secretarial, clerical, or administrative experience. Additional work experience may substitute one year for one year of the required education, up to a maximum of four years.

Application Materials

Submit a resume and the names, e‑mail addresses, and telephone numbers of three current professional references (current supervisor will not be contacted without the candidate’s prior consent). All applicants must apply via the online system: https://umd.wd1.myworkdayjobs.com/UMES. The successful candidate must provide documentation establishing the right to accept employment in the United States without employer sponsorship.

EEO Statement

UMES is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or genetic information. Minorities, women, veterans, and persons with disabilities are encouraged to apply.