Financial Planning Administrative Assistant with option for Advancement

Prime Financial Strategies; Colorado Springs (CO); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Company matching retirement plan

Mentorship with a primary advisor

Licensing exam reimbursement after 6 months

Job summary

A family-run financial advisory firm in Colorado Springs is looking for an Administrative Assistant to join their team. The position offers a chance to advance to ParaPlanner and Associate Advisor tracks. Candidates should have strong attention to detail and a growth mindset. Responsibilities include client interactions, document management, and team support. The firm promotes a warm culture and provides mentorship and reimbursement for licensing materials. Applications are open until May 15, 2026.

Qualifications

• 1–3 years of administrative assistant experience (financial services preferred).
• Clean financial history, background check, and fingerprinting required.
• Bonus: Notary or background in accounting, math, or science.

Responsibilities

• Greet clients and schedule reviews.
• Prepare meeting materials and update client information in CRM.
• Process paperwork, account openings, and service requests.

Skills

Detail-oriented

Tech-savvy

Growth mindset

Self-confidence

Education

2- or 4-year degree or equivalent experience

Tools

Microsoft Office

Job description

Administrative Assistant in Financial Advisory Firm with opportunity to Advance

Small Family-Run Financial Advisory and RIA Firm:

Type: Full-Time (40 hours/week)

Compensation: $45,000–$55,000 base+ negotiable for experience/credentials; PTO earned for 6 holidays, 4 personal days, 5 vacation days; retirement plan match; reimbursed licensing exams & study materials.

Who We Are

We are a family-owned RIA and Financial Advisory Firm serving multi-generational clients for over 35 years. As a team of 6, we pride ourselves on white-glove service, fiduciary integrity, and a warm, caring culture. This is not a corporate call-center.Every team member knows every client by name.

The Role

Start as our Administrative Assistant and, with initiative, there is an opportunity to advance to ParaPlanner (2-5 years) and Associate Advisor Track (5-10 years). We will reimburse you for your Series 7, 66, Life/Health licenses, and CFP® coursework if you show initiative.

Administrative Assistant

Client Experience (50%)

• Greet clients (in-person & phone), schedule reviews, send correspondence.
• Prepare meeting materials, scan/organize documents, update and maintain client information in CRM and compliance systems
• Process paperwork and service requests, account openings, transfers, RMDs, and beneficiary changes.

Team Support (50%)

• Call Service providers and request information, verify details and explore open-ended questions.
• Gather investment research, strategy proposals, and insurance illustrations.
• Ad-hoc projects (ex. convert paper files to digital, explore new technologies for adoption).
• Maintain processes and procedures, order supplies, and other general office duties

Paraplanner Track (upon licensure & mastery) Year 2–3+: optional with initiative

• Build financial plans in MoneyGuidePro/IncomeLabs.
• Draft review summaries and sit in on client meetings (shadow → co-present).
• Earn seat at morning huddle; eventual path to Associate Advisor.

Who Thrives Here

• Detail-obsessed but warm—can catch a $0.03 discrepancy and make a grieving widow feel heard.
• Tech-comfortable: Proficient in Microsoft Office; quick learner of CRM/portfolio software.
• Growth mindset: 2- or 4-year degree or equivalent experience; desire to learn.
• Self-Confident: be able to work in a family office and adapt to relational dynamics.

Requirements

• 1–3 years administrative assistant experience (financial services a plus, not required).
• Cleanly available M–F 8:00–5:00; rare overtime.
• Clean financial history, background check and fingerprinting required.
• We judge character over credentials, and critical thinking ability over existing knowledge.
• Bonus: Notary, prior accounting, math or science background (we work with many engineers)

What We Invest in You

• Licensing: We reimburse Series 7, 66 and insurance exams + study materials after 6 months.
• Retirement Plan: Company matching retirement plan (SIMPLE IRA currently)
• Mentorship: Weekly 1:1 with primary advisor; quarterly reviews with written growth plan.

To Apply

In your cover letter, answer: “How do you decide whether to ask for help or to find an answer yourself?” Also please note hire date availability.

Applications close May 15, 2026. No calls or recruiters.