Financial Operations Specialist — Nonprofit Billing & Reporting

Glenmeadow, Inc.; Longmeadow (MA); On-site; USD 30,307 - 37,195; Full time

Job summary

Glenmeadow, Inc. is seeking a Financial Operations Specialist to support accounts payable, accounts receivable, payroll, and general accounting.

This client-facing role requires professionalism, discretion, and strong communication with residents, families, vendors, and staff. The successful candidate will process invoices, manage billing, assist payroll, post journal entries, and produce financial reports.

Qualifications

• Three years of related accounting experience.
• Experience with financial management systems, payroll systems, and spreadsheets.
• Associate’s degree in accounting, bookkeeping or related field.
• Strong attention to detail and organizational skills.
• Excellent interpersonal and communication skills, with the ability to interact professionally with a senior population.
• Experience with Yardi and ADP preferred.

Responsibilities

• Process invoices, review PO lines, prepare vouchers, and ensure timely payments.
• Review invoices for accuracy, research discrepancies, and resolve vendor inquiries.
• Prepare and distribute resident invoices and billing statements; post and reconcile payments.
• Investigate and resolve billing discrepancies with attention to detail and sensitivity.
• Partner with HR to ensure payroll changes are processed in Glenmeadow’s systems.
• Assist in ensuring payroll tax filings and withholdings are completed by the payroll provider.
• Prepare and post routine journal entries; reconcile GL accounts and investigate variance.
• Maintain financial records and extract GL data as needed.
• Develop dashboards and reports to track key financial metrics; analyze data for trends and improvements.
• Provide professional, responsive service to residents, families, vendors, and staff on financial matters.

Skills

Accounting experience

Attention to detail

Interpersonal skills

Communication skills

Multi-tasking

Education

Associate’s degree in accounting

Bachelor’s degree in Finance

Tools

Yardi

ADP

Microsoft Excel

Power BI

Tableau

Google Data Studio

Job description

Glenmeadow, Inc. is seeking a Financial Operations Specialist to support accounts payable, accounts receivable, payroll, and general accounting.

This client-facing role requires professionalism, discretion, and strong communication with residents, families, vendors, and staff. The successful candidate will process invoices, manage billing, assist payroll, post journal entries, and produce financial reports.