Financial Operations Coordinator

AMARIS GROUP SA; Westford (MA); On-site; USD 70,000 - 95,000; Full time

Job summary

Amaris Consulting is seeking an experienced Finance Operations specialist to manage day-to-day financial administration, vendor payments, and reconciliations across multiple sites. You will collaborate with AP, Procurement, and finance teams to maintain accurate records and ensure policy adherence.

This role emphasizes attention to detail, strong Excel and ERP skills (SAP/Oracle), and the ability to manage several priorities under pressure while supporting month-end close and audits.

Qualifications

• 5–7 years in finance operations, billing, or reconciliations.
• Strong Excel skills required.
• Experience supporting finance workflows in multi-stakeholder environments.
• High attention to detail in a fast-paced, multi-site setup.
• Prior exposure to AP and/or Procurement functions is a plus.
• Hands-on ERP/financial systems experience (SAP, Oracle, or equivalent).
• Strong written and verbal communication across finance, AP, and Procurement.

Responsibilities

• Own day-to-day financial administration and operations support.
• Manage PO follow-up and tracking through to resolution.
• Process and coordinate vendor payments.
• Prepare and maintain financial documents and agreements.
• Support budgeting activities and capitalization-related processes.
• Work with Accounts Payable and Procurement across stakeholders and systems.
• Support month-end and quarter-end close activities related to operational finance.
• Process, code, and reconcile invoices against POs and receipts.
• Support vendor onboarding and maintenance of vendor records.
• Review and process expense reports for compliance with policy.
• Assist with ad hoc financial reporting and analysis requests.
• Support internal and external audit requests with documentation and data pulls.
• Identify and help resolve discrepancies in financial records and transactions.

Skills

Excel skills

ERP systems

GAAP knowledge

Finance operations

Multi-site coordination

Communication skills

Attention to detail

Education

Bachelor's degree in Finance/Accounting

Tools

SAP

Oracle

Job description

What you'll do

• Own day-to-day financial administration and operations support
• Manage PO follow-up and tracking through to resolution
• Process and coordinate vendor payments
• Prepare and maintain financial documents and agreements
• Support budgeting activities and capitalization-related processes
• Work closely with Accounts Payable and Procurement teams across multiple stakeholders and systems
• Support month-end and quarter-end close activities related to operational finance
• Process, code, and reconcile invoices against POs and receipts
• Support vendor onboarding and maintenance of vendor records
• Review and process expense reports for compliance with internal policy
• Assist with ad hoc financial reporting and analysis requests
• Support internal and external audit requests with documentation and data pulls
• Identify and help resolve discrepancies in financial records and transactions

What you bring

• 5-7 years of experience in finance operations, billing, or reconciliations
• Strong Excel skills (required)
• Experience supporting finance process workflows in a multi-stakeholder environment
• High attention to detail; comfortable in a fast-paced, multi-site setup
• Prior exposure to AP and/or Procurement functions is a plus
• Hands-on experience with ERP/financial systems (e.g., SAP, Oracle, or equivalent)
• Strong written and verbal communication skills; comfortable coordinating across finance, AP, and Procurement stakeholders
• Ability to manage multiple priorities independently and meet deadlines under pressure
• Bachelor's degree in Finance, Accounting, or related field, or equivalent professional experience
• Working knowledge of accounting principles (GAAP) as they apply to operational finance
• Prior experience in an industrial, manufacturing, or multi-site corporate environment is a plus
• Strong problem-solving skills and ability to adapt to shifting priorities

Why choose us

• An international community bringing together more than 110 different nationalities
• An environment where trust is central: 70% of our leaders started their careers at the entry level
• A strong training system with our internal Academy and more than 250 modules available
• A dynamic work environment that frequently comes together for internal events ( afterworks , team buildings, etc.)

Amaris Consulting promotes equal opportunities. We are committed to bringing together people from diverse backgrounds and creating an inclusive work environment. In this regard, we welcome applications from all qualified individuals, regardless of sex, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.

Who are we?

Amaris Consulting isan independent technologyconsulting firm providing guidance and solutions to businesses. With more than 1000 clients across the globe, we have been rolling out solutions in major projects for over a decade – this is made possible by an international team of7,600 people spread across 5 continents and more than 60countries. Our solutions focus on four different Business Lines: Information System & Digital, Telecom, Life Sciences and Engineering. We’re focused on building and nurturing a top talent community where all our team members can achieve their full potential. Amaris is your steppingstone to cross rivers of change, meet challenges and achieve all your projects with success.

At Amaris, we strive to provide our candidates with the best possible recruitment experience. We like to get to know our candidates, challenge them, and be able to give them proper feedback as quickly as possible. Here’s what our recruitment process looks like:

Brief Call: Our process typically begins with a brief virtual/phone conversation to get to know you! The objective? Learn about you, understand your motivations, and make sure we have the right job for you!

Interviews (the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Amaris: our culture, our roots, our teams, and your career opportunities!

Case study: Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.

As you know, every person is different and so is every role in a company. That is why we have to adapt accordingly, and the process may differ slightly at times. However, please know that we always put ourselves in the candidate's shoes to ensure they have the best possible experience.

We look forward to meeting you!