Financial Operations Associate

Ascensus; Pennsylvania; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental & vision benefits

Health Savings Account

401(k) & matching

Job summary

Ascensus is seeking a detail-oriented professional to manage day-to-day financial operations, including automated RIA/TPA processing, reporting, and fee equalization. You will oversee database accuracy, billings, and cross-functional coordination with service teams.

Responsibilities include reconciliation, invoice creation, and supporting billing processes across government savings contracts, with opportunities to improve efficiency and controls.

Qualifications

• Proficiency in Excel, Word, PowerPoint required.
• Strong written and verbal communication skills.
• Ability to handle multiple priorities.

Responsibilities

• Handle day-to-day financial operations including quarterly automated Recordkeeping, RIA, and TPA payment processing.
• Oversee RIA database management and Government Savings billings.
• Coordinate reporting and delivery of RIA information to various firms.
• Create invoices and post wires using journal entries for Govt Saving contracts.
• Perform monthly reconciliation of billed revenue and commissions.
• Support with other tasks and projects as assigned.

Skills

Excel

Word

PowerPoint

Strong written & verbal communication

Multitasking

Education

Bachelor’s degree in accounting or finance

Tools

Microsoft Access

Job description

Ascensus is the leading independent technology and service platform powering savings plans across America, providing products and expertise that help nearly 16 million people save for a better today and tomorrow.

Section 1: Position Summary

This position will be responsible for day-to-day handling of various financial operations activities including but not limited to: quarterly automated Recordkeeping, RIA, and TPA payment processing and distribution, RIA database oversight and management, Government Savings billings, Managed accounts, Newport Insurance tasks, Subta billing, AFCA deposit and Fee equalization process.

Section 2: Job Functions, Essential Duties and Responsibilities

Owner of the quarterly and monthly automated RIA & TPA fee process.

Responsibilities include payment processing, research and correction of errors / variances, trade confirmation, and payment instruction delivery to the Trust.

Respond and / or resolve RIA / TPA related issues, questions, and inquiries.

Coordinate custom reporting and delivery of RIA information to various firms.

Submit RK HD tickets needed for fee enhancements, research and/or reporting.

Maintenance and compliance of Credit Memo and RK Loss databases according to published Table of Authority (TOA)

Oversight of the Managed account and Fiduciary service product process.

Monthly allocation of fund revenue (SubTA & 12b1’s) into plan holding accounts and manage participant fee equalization process.

QC quarterly wrap fee calculation.

Create invoices and post outgoing wires using various annual, quarterly, and month end journal entries for Government Saving contracts.

Monthly reconciliation of billed revenue, insurance and mutual fund commissions.

Coordinate the release of monthly or quarterly payments to third parties.

Dashboard Reporting & QC of RIA Payments

Work closely with the Strategic Business Consultant team and client service to answer questions and ensure a positive advisor payment experience. Ability to successfully prioritize and balance multiple projects concurrently. Assist with other tasks and projects as assigned.

Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day-to-day basis showing your support of our organizational culture.

Supervision N/A

Section 3: Experience, Skills, Knowledge Requirements

• PC skills in Excel, Word, and PowerPoint.
• Access a plus.
• Strong written and verbal communication skills.
• Ability to handle multiple priorities
• Bachelor’s degree in accounting or finance preferred.

For all virtual remote positions, in order to ensure associates can effectively perform their job duties with no distractions, we require an uninterrupted virtual work space and there is also an expectation of family care being in place during business hours. Additionally, there is an internet work speed requirement of 25 Mbps or better for individual use. If more than one person is utilizing the same internet connection in the same household or building, then a stronger connection is required. If you are unsure of your internet speed, please check with your service provider. Note: For call center roles specifically, it is a requirement to either hardwire your equipment directly to the internet router or ensure your workstation is in close proximity to the router. Please ensure that you are able to meet these expectations before applying.

We are proud to be an Equal Opportunity Employer

Ascensus helps millions of people save for a better future.

What makes any career at Ascensus so rewarding?

• Collaborative, idea-sharing environment
• Professional Development with in-house training and tuition reimbursement
• Generous reward programs
• Paid time off
• Medical, dental & vision benefits
• Health Savings Account with employer contribution up to $1,100
• 401(k) & 529 college savings match programs
• Volunteer and charitable-giving programs
• Business casual dress