Financial Operations Associate

Bright Harbor; Austin (TX); On-site; USD 65,000 - 97,000; Full time

Benefits offered by this job

Health insurance

Parental leave

401k

PTO

Equity for every employee

Job summary

Bright Harbor is seeking a hands-on finance professional to bring finance and operations in-house and own it end to end.

In this role you’ll consolidate monthly close, payroll, invoicing, cash tracking, and equity records, working closely with leadership and external counsel. You’ll drive accuracy, ownership, and scalable processes as the company grows.

Qualifications

• 2–4 years in finance or accounting at an operating company or startup.
• Experience with modern startup finance tools: QuickBooks, Ramp, Mercury, Justworks, Carta.
• Ability to analyze the numbers, own processes, and grow into leadership.

Responsibilities

• Own the monthly close and ensure accurate numbers each month.
• Manage day-to-day spend and flag unusual charges.
• Prepare expense reports for reimbursed expenses.
• Run payroll through our PEO on schedule.
• Track cash and maintain forecasts for leadership visibility.
• Manage accounts receivable and invoicing.
• Keep equity records up to date in Carta.
• Handle multi-state registrations and contract execution.
• Maintain centralized procurement tracker and ensure sales compliance.
• Oversee contract administration and legal review escalation.
• Build systems and calendar to keep operations reliable.
• Grow into deeper ownership of finance operations and strategy.

Skills

Ownership

Accuracy

Accounting

Tools

QuickBooks

Ramp

Mercury

Justworks

Carta

Job description

Bright Harbor empowers communities to recover from disaster. Our platform reveals what survivors need, launches programs that get aid moving quickly, and coordinates every stakeholder so a community can work as one.

Our mission is to help every disaster survivor find their way home. We put them at the center of their recovery and give the governments serving them real-time visibility into every case, every gap, and every step forward.

Disasters are getting bigger and more frequent, and helping communities survive them and thrive is the challenge of our time. We build for the moment everything else falls apart. If you want your work to matter on the hardest days people will ever face, come build it with us.

About the Role

As we grow, we’re bringing our finance and operations in-house, and this role will own it.

Today our monthly close, card management, payroll, cash tracking, invoicing, equity records, and multi-state registrations are spread across outside consultants and internal time. You’ll consolidate all of it into one well-run function that you own end to end. You’ll have access to a fractional CFO to help with close and review bigger financial decisions with leadership, and with outside counsel on legal work. The day-to-day operations are yours

This is a hands-on, high-ownership role for someone a few years into a finance or accounting career who wants to own something real and grow with it. It’s designed as a path to real personal growth.

What You’ll Do

• Own the monthly close: do the work, hit the deadline, and deliver clean, accurate numbers each month, with our fractional CFO reviewing and advising on judgment calls
• Manage day-to-day spend on Ramp: review and categorize charges, keep spending under control, and flag anything unusual
• Prepare expense reports for client reimbursed expenses
• Run payroll through our PEO accurately and on schedule
• Track cash weekly and maintain our forecasts so leadership always has a clear view of what is happening
• Manage accounts receivable: send invoices, track them, and follow up on outstanding payments
• Keep Carta up to date as equity changes so our cap table stays accurate
• Own multi-state registration and contract execution: get us registered in the billing, tax, and vendor systems each state requires and keep those current and process all sales
• Maintain a centralized tracker of procurement requirements, milestones, deadlines, and contracting status and coordinate with sales team to ensure compliance
• Handle contract administration: send NDAs and standard agreements, route them to the right owners, track signatures, and elevate anything requiring legal review to leadership or counsel
• Build and maintain the systems and calendar that keep all of this running reliably
• Grow into deeper ownership of our finance operations and strategy over time

What You Bring

• 2 to 4 years in finance or accounting at an operating company or startup finance team, ideally somewhere you saw the full operational picture rather than one narrow slice
• Fluency with the modern startup finance tools: QuickBooks, Ramp, Mercury, Justworks, Carta, plus the ability to learn new tools quickly
• The ability to analyze the numbers, not just produce them. You can look at our P&L and identify what to watch and what to flag, and you’ll grow into building that model yourself
• Strong ownership and initiative. You move things forward without waiting to be told what to do
• Exceptional accuracy, efficiency and organization in how you do work.
• Comfort managing a compliance calendar and keeping many details current across multiple states
• A desire to grow into a finance leadership role and take on more responsibility as you earn it
• Genuine care for the mission

Why Bright Harbor

We’re a fast-growing, mission-driven company backed by top-tier investors. You’ll join a collaborative team building something that truly matters, showing up for survivors and their communities in the hardest moments of their lives.

We offer

• Purpose-driven work that lets you make true impact on the lives of disaster survivors
• Conscious leadership built on extreme ownership, clear feedback, and a culture of performance and gratitude
• Team wellbeing backed by fully paid employee health insurance, mental health support, generous parental leave, 401k, PTO, and equity for every employee

Bright Harbor is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and customers.