Financial Operations Assistant

Thurston County Government; Olympia (WA); On-site; USD 56,000 - 68,000; Full time

Job summary

Thurston County Sheriff's Office seeks a Financial Operations Assistant to handle complex financial, accounting, and fiscal services. Responsibilities include posting to ledgers, payroll, A/P & A/R, encumbrances, and inmate medical billing, with budget support and bank reconciliations.

Independence and adherence to policies are expected, with potential lead duties for volunteers. Requirements include 21+, US citizenship or eligible status, a high school diploma or GED, and accounting coursework

Qualifications

• Must be at least 21 years of age.
• US citizen, lawful permanent resident, or DACA recipient and able to speak, read, and write English.
• High school diploma or GED is required.
• One year of college level accounting coursework and two years of accounting work experience.
• Acceptable scores on Civil Service skills examinations.
• Must meet Thurston County Civil Service Pre-Employment Screening Standards.
• Must meet Sheriff's Office Employment Standards and pass background checks, including polygraph/psychological eval if required.
• Ability to use a PC and related software to perform essential functions.
• Ability to communicate clearly and concisely, orally and in writing.
• Must handle cash and checks with accountability and integrity.
• Pre-Employment Screening Standards and Employment Standards information available here.

Responsibilities

• Post complex financial data to general ledgers.
• Assist in internal control system development and implementation.
• Perform specialized payroll per contracts; process and audit AP/AR and reimbursements.
• Maintain encumbrances and inmate medical billing; support budget prep.
• Reconcile and audit bank accounts; handle cash.
• Monitor and administer inmate accounting system; backup to Accounting Manager if needed.

Skills

Cash handling

Accounting knowledge

Oral & written communication

Computer skills

Attention to detail

Education

High school diploma or GED

One year accounting coursework

Two years accounting work experience

Job description

Job Description

Salary is $5,015.00 - $6,104.00 monthly.

The Financial Operations Assistant performs technical, complex, and specialized financial, accounting, and fiscal services for the Thurston County Sheriff's Office. Responsibilities include posting complex financial data to general ledgers; assisting in the development and implementation of internal control systems; performing specialized payroll according to contracts, process and audit accounts payable, accounts receivable, travel and training employee reimbursements; maintaining encumbrances, inmate medical billing, support and provide information for budget preparation; reconciling and auditing bank accounts; performing cash handling; and monitoring and administering the inmate accounting system. May serve as a backup to the Accounting Manager and act in a lead capacity to volunteers and temporary/extra help staff.

Financial Operations Assistants may be assigned to one of the following assignments:

• Payroll
• Accounts Payable & Assets/Inventory
• Inmate Medical Support

Financial Operations Assistants are expected to function with considerable independence and have latitude in exercising independent judgment within the framework of existing accounting policies and procedures. Work is performed under general supervision and may be reviewed periodically for adequacy and accuracy of records, reports, and functions.

Qualifications

• Must be at least 21 years of age at time of appointment.
• Pursuant to RCW 41.14.100, must be a US citizen, lawful permanent resident, or Deferred Action for Childhood Arrivals (DACA) recipient and be able to speak, read, and write the English language.
• Must possess a high school diploma or GED.
• One year of college level accounting course work and two years of accounting work experience. Experience may substitute for education, and education for experience on a year-for-year basis.
• Acceptable scores on Civil Service skills examinations.
• Must meet Thurston County Civil Service Pre-Employment Screening Standards.
• Must meet the Sheriff's Office Employment Standards and be willing to submit to and pass a thorough background investigation which may include a polygraph examination and psychological evaluation.
• Ability to use a personal computer and related software packages to successfully perform the essential job functions of the position.
• Ability to communicate clearly and concisely orally and in writing.
• Must handle cash and checks with accountability and integrity.
• Pre-Employment Screening Standards and Employment Standards can be found here: Pre-Employment Screening Standards and Employment Standards

Other Position Related Information

Contact Person: Chief Examiner Bobby Frye, 360-867-2483

Email: [e-mail]

This Position Is

• Represented by a Union
• Eligible for benefits. Please visit Thurston County Employee Benefit Plans for more information.
• Eligible for overtime under the Fair Labor Standards Act (FLSA)

Items Required For Consideration

• Application
• If applicable, Veterans Scoring Criteria Declaration and supporting documentation.

THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment, services and activities, which is free from restriction based on race, sex, marital status, color, creed or religion, national origin, age, sexual orientation, including gender expression or identity, pregnancy, status as an honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental or physical disability, unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston County’s Human Resources, at [phone]. Those who are deaf, deaf-blind, hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-800-833-6388) to connect with Washington Relay.