Financial Operations and Reporting Specialist

Sj23lions; Houston (TX); Hybrid; USD 34,000 - 48,000; Part time

Job summary

St. John XXIII College Preparatory in Katy, TX seeks a part-time Financial Operations & Reporting Specialist (approx. 20 hours/week) to oversee budgeting, month-end close, GAAP reporting, and audit coordination.

The role emphasizes internal controls, donor confidentiality, and providing financial data for grants. The ideal candidate has a Bachelor's degree in accounting/finance, 5+ years of experience, nonprofit familiarity, and proficiency with QuickBooks, Excel, Word, and Outlook.

Qualifications

• Bachelor’s degree in accounting/finance required.
• At least five years’ professional accounting experience; nonprofit experience preferred.
• MBA or CPA (or progress toward CPA) preferred.
• Strong knowledge of GAAP and internal controls.

Responsibilities

• Manage the annual budget with Principal and Finance Committee.
• Perform month-end/year-end close, journal entries, reconciliations, GAAP reporting.
• Prepare monthly financial statements and analysis.
• Attend and present at monthly Finance Committee meetings.
• Coordinate the annual audit and serve as auditor liaison.
• Oversee banking, deposits, cash controls, and cash reporting.
• Process weekly checks/ACH and quarterly sales tax.
• Maintain internal controls, reporting procedures, and accounting records.
• Track capital project spending and fixed assets (including depreciation).
• Complete monthly credit card reconciliations.
• Manage accounts receivable; support student billing.
• Provide financial data for grant applications and reporting.
• Recommend policy/procedure improvements.

Skills

GAAP knowledge

Nonprofit experience

Analytical/problem-solving

Multitasking

Communication

Excel

Word

Outlook

Education

Bachelor’s degree in accounting/finance

MBA or CPA (or progress toward CPA) preferred

Private education or non-profit experience preferred

Tools

QuickBooks

Job description

Financial Operations and Reporting Specialist

Applications are being accepted for a Financial Operations & Reporting Specialist’s position in its Business Office, beginning October 1, 2026. This position is part-time, approximately 20-hours per week.

St. John XXIII College Preparatory, an independent, co-educational, Catholic high school located in the greater Houston suburb of Katy, Texas is accepting applications for a Financial Operations & Reporting Specialist’s position in its Business Office, beginning October 1, 2026. This position is part-time, approximately 20-hours per week.

Working at St. John XXIII College Preparatory requires living a prayerful, Christ-centered life as an example to the community, and a commitment to the Roman Catholic mission of the school.

Overview

Responsible for budgeting, financial reporting, month/year-end closing, audit coordination, accounts receivable, internal controls, and maintaining accurate GAAP-compliant records, ensuring strong financial stewardship and confidentiality.

Key Responsibilities

• Manage the annual budget with Principal and Finance Committee.
• Perform month-end/year-end close, journal entries, reconciliations, GAAP reporting.
• Prepare monthly financial statements and analysis.
• Attend and present at monthly Finance Committee meetings.
• Coordinate the annual audit and serve as auditor liaison.
• Oversee banking, deposits, cash controls, and cash requirements reporting.
• Process weekly checks/ACH and quarterly sales tax.
• Maintain internal controls, reporting procedures, and accounting records.
• Track capital project spending and fixed assets (including depreciation).
• Complete monthly credit card reconciliations.
• Manage accounts receivable; support student billing.
• Provide financial data for grant applications and reporting.
• Recommend policy/procedure improvements.
• Maintain confidentiality of financial and donor information.

Skills and Abilities

• Strong accounting/GAAP knowledge; nonprofit experience a plus.
• Excellent organization, analysis, and problem-solving skills.
• Ability to manage multiple priorities independently.
• Effective written/verbal communication.
• Proficiency in Word, Excel, Outlook; QuickBooks preferred.
• Professionalism, accuracy, confidentiality, and strong customer service.

Qualifications

• Bachelor’s degree in accounting/finance.
• At least five years’ professional experience.
• Two or more years of full cycle accounting experience required.
• MBA or CPA (or progress toward CPA) preferred.
• Private education or non-profit organization experience preferred.
• Strong computer literacy and ability to navigate online systems.

Physical Requirements

• Ability to lift 20 pounds, using proper lifting techniques.
• Ability to sit, stand, and/or move around the campus as needed.
• Ability to use a keyboard (or an alternative input device) and other office equipment.
• Ability to read information, both in print and on a digital screen, for extended periods of time.

General Information

• This position is classified as – Regular Part-time.
• SJ23 complies with the American with Disabilities Act (ADA) and considers reasonable accommodations that may be necessary to perform the essential functions of the job.

St. John XXIII College Preparatory forms the hearts and minds of young men and women in a Christ-centered community dedicated to academic excellence, the pursuit of virtue, and service to others in the Tradition of the Catholic Church.