Financial Operations & Accounting Specialist

United States Digital Space LLC; United States; Remote; USD 55,000 - 85,000; Full time

Benefits offered by this job

Fully remote

Ownership across financial operations

Growth opportunities

Job summary

United States Digital Space LLC is seeking a Financial Operations & Accounting Specialist to manage financial records, reconciliations, and reporting across multiple entities. You will ensure data accuracy, identify discrepancies, and improve reporting workflows in a hands-on role.

Proficiency in QuickBooks, reconciliations, and advanced Google Sheets/Excel is required, with an emphasis on independent work and clear English communication. This fully remote position follows US business hours.

Qualifications

• Experience in accounting, bookkeeping, or financial operations.
• Hands-on QuickBooks experience; multi-entity experience strongly preferred.
• Advanced Google Sheets / Excel skills, including formulas and complex trackers.
• Strong reconciliation and financial data analysis skills.

Responsibilities

• Maintain and reconcile financial records across multiple entities.
• Ensure transactions are accurately recorded in QuickBooks.
• Prepare monthly financial reports and summaries.
• Build and maintain financial trackers in Google Sheets / Excel.
• Track property-level expenses, CapEx, interest, and other financial activity.
• Follow up with banks and vendors; verify transactions and supporting information.
• Identify inefficient workflows and improve trackers, reports, and documentation.

Skills

Attention to detail

Analytical thinking

Problem-solving

Independent work

Clear English communication

US business hours availability

Tools

QuickBooks

Google Sheets

Excel

Google Drive

Slack

Job description

Financial Operations & Accounting Specialist – QuickBooks, Reconciliation & Multi-EntityFull-Time | Remote | U.S. Business HoursAbout the RoleAt the company, one of our clients is hiring a Financial Operations & Accounting Specialist to manage financial records, reconciliations, and reporting across multiple entities.

This is a hands‑on financial operations role — not basic bookkeeping. You’ll ensure financial data stays accurate, organized, and reliable, while identifying discrepancies and improving reporting workflows.

If you’re strong with QuickBooks, reconciliations, and Google Sheets/Excel and naturally spot inconsistencies in financial data, this role is a strong fit.

What You’ll OwnAccounting & Reconciliations

• Maintain and reconcile financial records across multiple entities
• Ensure transactions are accurately recorded in QuickBooks

• Investigate and resolve discrepancies
• Maintain clean, organized, and audit‑ready financial records

Financial Reporting

• Prepare monthly financial reports and summaries
• Build and maintain financial trackers in Google Sheets / Excel

• Ensure consistency between accounting systems and reports
• Organize financial data for clear leadership visibility

Expense & Transaction Tracking

• Track property‑level expenses, CapEx, interest, and other financial activity

• Ensure transactions are properly categorized
• Maintain accurate supporting documentation
• Identify missing entries, errors, or inconsistencies

Bank & Vendor Coordination

• Follow up with banks and vendors when needed
• Verify transactions, balances, and supporting information
• Ensure external records align with internal financial data

Process Improvement

• Identify inefficient or repetitive financial workflows
• Improve trackers, reporting systems, and documentation
• Build repeatable processes that improve accuracy and scalability

Requirements

• Experience in accounting, bookkeeping, or financial operations

• Hands‑on QuickBooks experience; multi‑entity experience strongly preferred
• Advanced Google Sheets / Excel skills, including formulas and complex trackers
• Strong reconciliation and financial data analysis skills
• Excellent attention to detail
• Strong analytical and problem‑solving ability
• Ability to work independently with minimal supervision
• Clear written and verbal English communication
• Availability during U.S. business hours

Nice to Have

• Multi‑entity or property‑based accounting experience
• Experience tracking CapEx and property‑level expenses

• Financial reporting experience
• Familiarity with Google Drive and Slack
• Experience improving accounting processes or financial systems

What Success Looks Like

• Accurate financial records and reconciliations
• Monthly reporting completed on time
• Discrepancies identified and resolved proactively
• Clean and structured multi‑entity financial data
• Reliable financial tracking systems
• Continuous improvement in reporting and accounting workflows
• Leadership confidence in financial data accuracy

Tools You’ll UseQuickBooks | Google Sheets | Excel | Google Drive | Slack

Why Join

• Fully remote opportunity
• High ownership across financial operations
• Exposure to multi‑entity accounting and reporting

• Opportunity to improve financial systems and processes
• Direct impact on financial accuracy and leadership visibility
• Growth opportunities into Senior Accounting or Financial Operations roles

Interview Process

• Initial Application Review
• Spark Hire Intro Video

the company Recruiter Interview

• Final Client Interview
• Offer & Onboarding