Financial Office Professional (Part Time Extra Help)

County of Santa Barbara; Santa Barbara (CA); On-site; USD 25,000 - 36,000; Part time

Job summary

The County of Santa Barbara's Information Technology Department is seeking a Financial Office Professional II to support fiscal operations behind the County's technology services. This part-time, extra-help role focuses on day-to-day financial record keeping in a fast-moving tech environment.

The position is onsite in Santa Barbara, CA with a potential transition to a hybrid onsite/remote schedule, about 20 hours per week, with a flexible schedule during standard office hours.

Qualifications

• One year of financial clerical experience required.

Responsibilities

• Review, verify, and process vendor invoices in compliance with governmental policies and fund accounting requirements.
• Ensure proper coding of expenditures.
• Match invoices to purchase orders, contracts, and receiving documents while verifying budget availability.
• Maintain accurate vendor records, including W-9 forms, tax status, and contract documentation.
• Respond to vendor inquiries and resolve discrepancies related to invoices, payments, and purchase orders.
• Assist with monitoring encumbrances and verifying expenditures align with approved budgets.
• Reconcile accounts payable activity, including aging reports and follow-ups.
• Support month-end and year-end closing processes, including accruals, reporting and audits.
• Prepare and issue invoices for services, fees, and interdepartmental charges.
• Coordinate with departments to resolve billing issues or discrepancies.
• Maintain accurate records and documentation.
• Ensure compliance with laws, internal controls, and fund accounting practices.
• Assist with other fiscal projects as needed.

Tools

Excel

Job description

This is an excellent opportunity to join the Information Technology Department at the County of Santa Barbara. Come and be a part of a team of talented individuals who are passionate about fostering a culture of teamwork, learning and respect!

In the IT Department our success is powered by people and technology. Our culture is what makes IT a fun and rewarding place to work! We establish, develop and nurture partnerships and open communication within our communities. We embrace a willingness to learn and accept new ideas, to actively listen and to be receptive to change. We strive to grow our talents and do our best in the service of others while taking pride in our work. We explore and deliver new and creative ways to pair technology with business needs.

The County of Santa Barbara’s Information Technology Department has one (1) part time, extra help vacancy for a Financial Office Professional II. The vacancy in located in Santa Barbara, CA.

Civil Service Rule 905. Extra Help Appointment.
This position is Extra Help and at-will and is governed by Civil Service Rule 905. An Extra Help appointment is defined as an appointment made to a non-regular, non-permanent position established on a temporary basis to meet peak loads, unusual work situations, seasonal and recurrent work, intermittent assignments, or emergencies. Such appointment, except emergency appointment, shall not exceed one thousand forty hours in the twelve-month period immediately following the first day of the first appointment of the incumbent, unless extended by prior approval of the Civil Service Commission.

The County of Santa Barbara's Information Technology Department (ITD) is seeking a Financial Office Professional II to support the fiscal operations behind the County's technology services. This position handles the day-to-day financial record keeping that keeps ITD's budget and procurement work on track. The incumbent works in the County's financial systems, including Workday ERP, uses intermediate-level Excel to organize and verify data, and applies established regulations and procedures while exercising judgment to resolve routine issues. The ideal candidate brings accuracy and thoroughness, clear and courteous communication and a customer-focused approach to keeping ITD's finances moving. This position works under general supervision and is well suited to someone who enjoys detailed fiscal work in a fast-moving technology environment.

This position is onsite with the potential to transition to a hybrid onsite/remote schedule, requiring weekly onsite work. It is approximately 20 hours per week, with a flexible schedule available during standard office hours, 8 AM to 5 PM, Monday through Friday.

• Review, verify, and process vendor invoices in compliance with governmental policies, procedures, and fund accounting requirements
• Ensure proper coding of expenditures
• Match invoices to purchase orders, contracts, and receiving documents while verifying budget availability in the appropriate fund
• Maintain accurate and organized vendor records, including W-9 forms, tax status, and contract documentation
• Respond to vendor inquiries and resolve discrepancies related to invoices, payments, and purchase orders
• Assist with monitoring encumbrances and verifying that expenditures align with approved budgets
• Reconcile accounts payable activity, including reviewing aging reports and following up on outstanding items
• Support month-end and year-end closing processes, including accruals, reporting, and documentation for audits
• Prepare and issue invoices for services, fees, and interdepartmental charges
• Coordinate with departments to resolve billing issues or discrepancies
• Maintain accurate records and documentation
• Ensure compliance with state and local laws, internal control standards, and fund accounting practices
• Assist with other fiscal projects as needed and other duties as assigned

One year of financial clerical experience, or the equivalent. Please review the full job description here for a list of required competencies

1. Review Application to determine applicants that meet the employment standards.
2. Departmental Interview: The hiring department will review the list of qualified candidates and determine who to invite to selection interviews.

Conditional Job Offer: Once a conditional offer of employment has been made, candidate will be required to successfully complete a background check, which includes a conviction history check and satisfactory reference checks. This position is considered an “at-will” appointment.

REASONABLE ACCOMMODATIONS: The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We require verification of needed accommodation from a professional source, such a Medical Provider or a learning institution.
Disaster Service Worker: Pursuant to Governmental Code section 3100, all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law.

Equal Employment Opportunity (EEO) Statement

The County of Santa Barbara provides equal employment opportunities to all employees and applicants and prohibits discrimination, harassment, and retaliation of any type with regard to any characteristic or status protected by any federal law, state law, or Santa Barbara County ordinance. The County continues to be committed to a merit-based selection process and to eliminating barriers to attracting and retaining top qualified candidates. The County has a long-standing practice of providing a work environment that respects the dignity of individual employees and values their contributions to our organization.

APPLICATION DEADLINE: Wednesday, September 30, 2026 at 4:59 p.m. PST, postmarks not accepted.

Recruiters will correspond with applicants by email during each step of the recruitment process. Applicants are reminded to check spam filters continuously during the Selection Process steps to ensure they do not miss required deadlines.

For any questions, please contact Sabina Netto, ITD Human Resources Manager at [e-mail]