Financial & Grants Manager

Witt O'brien's LLC; Northern (KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Ambipar is seeking a Financial & Grants Manager to lead financial management, grants administration, cost documentation, compliance monitoring, and reporting for FEMA disaster recovery programs. You will coordinate with the Program Manager, project teams, procurement, finance, legal, and FEMA to ensure proper documentation and timely reimbursements.

In a fast-paced disaster recovery environment, you will build dashboards, track budgets, analyze costs, and strengthen internal controls, supporting

Qualifications

• Bachelor’s degree in Accounting, Finance, Public Administration, Emergency Management, or related field.
• Minimum 7 years of progressive experience in financial management, grants management, or federal programs.
• Experience with FEMA Public Assistance and federal grant administration requirements.
• Strong Excel skills and ability to manage large datasets and dashboards.
• Excellent written and verbal communication with cross‑functional teams.

Responsibilities

• Lead financial management and grants administration for FEMA disaster recovery programs.
• Monitor budgets, expenditures, obligations, reimbursements, funding, and financial performance.
• Review costs, invoices, contracts, and procurement records for compliance and allowability.
• Ensure compliance with FEMA requirements, federal regulations, cost principles, and audit standards.
• Provide guidance on eligible costs, documentation, and grant requirements to project teams.
• Develop and maintain financial trackers, reconciliations, dashboards, and reports.
• Identify financial and compliance risks and coordinate corrective actions.
• Support audits, monitoring reviews, and project closeout activities.
• Coordinate with Program Manager, finance, procurement, legal, FEMA, and stakeholders on grants matters.
• Recommend process improvements and internal controls to strengthen performance.

Skills

Financial analysis

Grants management

FEMA program knowledge

Excel proficiency

Communication skills

Education

Bachelor's in Accounting/Finance

Equivalent experience

Tools

Grants Portal

ERP systems

Job description

Are you looking for an opportunity to truly make a difference? Do you want to join a collaborative, mission-driven team that protects the planet, strengthens communities, and supports businesses when they need it most? Are you seeking a place where your work contributes directly to an organization known for excellence in environmental services, crisis management, and emergency response? If your answer is “yes,” then you belong at Ambipar.

Financial & Grants Manager FEMA Program Management Services Position Overview

The Financial & Grants Manager will provide leadership and oversight of financial management, grants administration, cost documentation, compliance monitoring, financial controls, and reporting activities supporting FEMA disaster recovery, Public Assistance, and related emergency management programs. The position will ensure that program and project financial activities are properly documented, monitored, reconciled, and reported in accordance with applicable FEMA requirements, federal regulations, grant conditions, procurement requirements, and client policies. The Financial & Grants Manager will work closely with the Program Manager, Project Managers, project controls, procurement, finance, legal, technical teams, and other stakeholders to identify financial and compliance risks, resolve issues, strengthen controls, and support the successful delivery and closeout of federally funded projects.

Key Responsibilities

• Lead financial management and grants administration activities supporting FEMA disaster recovery and Public Assistance programs.
• Monitor program and project budgets, expenditures, obligations, reimbursements, funding, and financial performance.
• Review costs, invoices, contracts, procurement records, timesheets, and supporting documentation for completeness, allowability, and compliance.
• Ensure compliance with FEMA requirements, federal grant regulations, applicable cost principles, procurement standards, and 2 CFR Part 200.
• Provide technical guidance to project teams on eligible costs, documentation, reimbursement, budget revisions, and grant requirements.
• Develop and maintain financial trackers, reconciliations, dashboards, reports, and other tools to support program oversight and decision‑making.
• Identify financial, compliance, and documentation risks and coordinate corrective actions and resolution of issues.
• Support audits, monitoring reviews, reimbursement packages, grant reporting, and project closeout activities.
• Coordinate with the Program Manager, Project Managers, finance, procurement, legal, FEMA, COR3, and other stakeholders on financial and grants‑related matters.
• Recommend and implement process improvements, internal controls, and quality assurance practices to strengthen program performance and audit readiness.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, Emergency Management, or a related field.
• Equivalent relevant experience may be considered.
• Minimum of 7 years of progressive experience in financial management, grants management, federal programs, public‑sector finance, disaster recovery, or related consulting services.
• Demonstrated experience managing or overseeing grant budgets, reimbursements, cost documentation, financial reporting, compliance reviews, reconciliations, or grant closeout activities.
• Working knowledge of FEMA Public Assistance and federal grant administration requirements.
• Working knowledge of federal procurement requirements, uniform administrative requirements, cost principles, and audit standards.
• Strong understanding of internal controls, financial reconciliation, documentation standards, and audit readiness.
• Demonstrated ability to analyze complex financial and grant information and identify risks, inconsistencies, and compliance issues.
• Advanced proficiency with Microsoft Excel and financial tracking tools, including the ability to work with large datasets, reconciliations, dashboards, and financial reports.
• Strong written and verbal communication skills, with the ability to communicate financial and grant requirements to technical and non‑technical audiences.
• Demonstrated ability to manage competing priorities, meet deadlines, and work effectively in a fast‑paced disaster recovery and program management environment.

Preferred Qualifications

• Master’s degree in Accounting, Finance, Public Administration, Business Administration, Emergency Management, or a related field.
• CPA, CGFM, CFE, PMP, or other relevant professional certification.
• Experience supporting FEMA Public Assistance, Hazard Mitigation Assistance, CDBG‑DR, or other federally funded disaster recovery programs.
• Experience supporting state, territorial, municipal, nonprofit, or other public‑sector applicants and subrecipients.
• Familiarity with FEMA Grants Portal, Grants Manager, Emergency Management Mission Integrated Environment (EMMIE), Project Worksheets, Damage Inventories, scope and cost development, Direct Administrative Costs, and grant closeout processes.
• Experience supporting large‑scale infrastructure recovery or federally funded programs.
• Experience developing standard operating procedures, financial controls, grant compliance tools, training materials, dashboards, or quality assurance programs.
• Experience working in Puerto Rico, the Caribbean, or other post‑disaster recovery environments.
• Bilingual English/Spanish communication skills are strongly preferred for assignments supporting Puerto Rico and Spanish‑speaking stakeholders.

Core Competencies

• Financial stewardship and accountability
• Federal grants administration and compliance
• FEMA Public Assistance and disaster recovery
• Financial controls and audit readiness
• Cost analysis and reconciliation
• Risk identification and mitigation
• Data analysis and financial reporting
• Stakeholder coordination and customer service
• Technical assistance and communication
• Process improvement and quality control
• Attention to detail and documentation discipline
• Problem solving and sound judgment
• Leadership in complex, deadline‑driven environments

Work Environment and Travel This position may be performed in a remote, or client‑site environment depending on contract and client requirements. Travel may be required to support applicant meetings, project and site coordination, financial reviews, audits, disaster recovery operations, client briefings, and other program activities. The position may require periods of heightened activity, accelerated deadlines, and coordination across multiple stakeholders during active recovery operations.

Equal Opportunity Employer/Veteran/Disabled With you when it counts.

Are you looking for an opportunity to truly make a difference? Do you want to join a collaborative, mission‑driven team that protects the planet, strengthens communities, and supports businesses when they need it most? Are you seeking a place where your work contributes directly to an organization known for excellence in environmental services, crisis management, and emergency response? If your answer is “yes,” then you belong at Ambipar.

Ambipar is a global leader in environmental and emergency management solutions. In the United States, our diverse portfolio spans emergency consulting and risk mitigation, grants management support, 24/7 emergency response, environmental remediation, industrial services, business continuity, and disaster recovery. Through our Witt O'Brien's consulting business, we help communities build resilience in a rapidly changing world—advising clients on how to mitigate risk, prepare for crises, respond effectively, and recover stronger. Across the country, our emergency response teams manage environmental incidents of all types—from chemical and hazardous waste spills to silo fire suppression and industrial vacuum services. We also deliver specialized training programs that equip emergency responders with the skills they need to act swiftly and safely. As the frequency and complexity of both natural and human‑made disasters continue to grow, the need for our expertise has never been greater. We invite you to join an ambitious, forward‑thinking team of top professionals who are committed to safeguarding people, communities, and the environment. Together, we can take our organization—and your career—to the next level.