Financial Coordinator

IMDiversity; Cambridge (MA); Hybrid; USD 67,000 - 80,000; Full time

Job summary

MIT’s Department of Chemistry is seeking a Financial Coordinator to manage complex pre-award and post-award research administration. You will handle budgeting, forecast monthly performance, and ensure compliance with federal, foundation, and MIT policies.

The role involves advising PIs and staff, preparing allocation proposals, and maintaining tracking tools, with a hybrid work schedule (three days remote, two onsite) and a strong focus on process improvement.

Qualifications

• Bachelor’s degree required.
• Minimum of two years of accounting/finance experience (university preferred).
• Strong Excel, analytical, and communication skills.

Responsibilities

• Provide pre-award and post-award research administration for the Department of Chemistry.
• Manage budgets, track performance, and ensure compliance with MIT and sponsor policies.
• Administer proposal budgeting, submission, and JIT/cost-sharing processes.
• Oversee general, fund, and research accounts, monthly forecasting, and account closeouts.

Skills

Excel

Analytical skills

Communication skills

Education

Bachelor’s degree

Tools

Kuali Coeus

Grants.gov

SAPgui

Job description

Financial Coordinator
Job Number: 26032
Functional Area: Finance/Accounting
Department: Chemistry
School Area: Science
Pay Range Minimum: $67,300
Pay Range Maximum: $80,050
Employment Type: Full-time (Hybrid)
Employment Category: Exempt
Visa Sponsorship Available: No
Schedule: M-F 9:00-5:00
Pay Grade: 6

Posting Description

FINANCIAL COORDINATOR, Chemistry, Provides complex pre-award and post-award research administration for Department of Chemistry faculty. Performs diverse financial activities including tracking performance, managing departmental accounts, and ensuring compliance with MIT and sponsor policies. Will be responsible for Grant & Proposal Management: administers budget preparation, review, and submission of proposals to federal, foundation, and other sponsors and handles JIT requests and cost-sharing; Financial Administration: manages general, fund, and research accounts; provides monthly forecasting to faculty, oversees award setups/closeouts, monitors payroll suspense, and resolves account overruns; Compliance: ensures adherence to Uniform Guidance, FAR, and MIT financial regulations; Oversees Financial Review and Control compliance, travel expenses, and procurement card activity; and Support & Collaboration: advises PIs, faculty, and staff on research administration, prepares allocation proposals, compiles audit documents, and maintains tracking tools (e.g., QuickBase), and partners with central offices to streamline processes.

Job Requirements

REQUIRED: Bachelor’s degree; a minimum of two years of accounting/finance experience (university preferred); strong Excel, analytical, and communication skills; and ability to meet tight deadlines. PREFERRED: Experience with research accounting, relational databases, Kuali Coeus, Grants.gov, and SAPgui; and knowledge of Uniform Guidance and FAR policies.

This role is eligible for a hybrid schedule with three days remote/two days onsite each week.