Financial Controller

Novak Heating. Air. Duct Cleaning; Cedar Rapids (IA); On-site; USD 65,000 - 90,000; Full time

Job summary

Novak Heating & Air is seeking a detail-oriented finance leader to guide our 91-year-old, growing business in Cedar Rapids. You will prepare monthly financial statements, manage billing processes, oversee cash flow, and lead budgeting initiatives while coordinating with field staff and internal teams.

The ideal candidate has 4+ years in accounting/billing, strong QuickBooks Desktop skills, and excellent communication.

Qualifications

• 4+ years of administrative experience.
• 2+ years in customer service.
• 4+ years in billing/accounting.
• Experience in heating and air conditioning office nice to have, not required.
• Proficiency with computers, including Microsoft Word and Excel.
• Familiarity with using accounting systems.
• Dependable, reliable, and pleasant friendly disposition.
• Strong interpersonal communication skills.
• Able to multitask while staying organized.
• Ability to lift 20 pounds.

Responsibilities

• Prepare monthly financial statements and reconciliations.
• Manage AIA billing processes.
• Oversee accruals, prepaid costs, and depreciation schedules.
• Develop and analyze cash flow statements.
• Prepare trial balances and ensure accuracy in financial reporting.
• Lead budgeting and forecasting initiatives.
• Handle sales tax filings and related research.
• Track intercompany transactions and reconcile activity.
• Prepare and file 1099 forms.
• Process payroll, including W-2 preparation and compliance filings.
• Union Reports.
• Track project costs, budgets, and profitability.
• Resolve customer and employee questions or issues tactfully and accurately.
• Coordinate with field team to organize and direct staff.
• Perform other duties as assigned.

Skills

Accounting

Billing

Customer service

QuickBooks Desktop

Communication

Multitasking

Attention to detail

Tools

Microsoft Word

Excel

Job description

Novak Heating & Air is currently seeking a detail-oriented, project-driven, and forward-thinking professional to provide financial leadership to our 91-year-old, growing business. This position requires a reliable, detail-oriented, organized person who exhibits a positive attitude, a desire to work as efficiently as possible, the ability to handle multiple tasks at once, and excellent client-facing communication skills.

Key Responsibilities & Essential Functions:

• Prepare monthly financial statements, including account reconciliations
• Manage AIA billing processes
• Oversee accruals, prepaid calculations, and depreciation schedules
• Develop and analyze cash flow statements
• Prepare trial balances and ensure accuracy in financial reporting
• Lead budgeting and forecasting initiatives
• Handle sales tax filings and conduct related research
• Track intercompany transactions and reconcile activity
• Prepare and file 1099 forms
• Process payroll, including W-2 preparation and compliance filings
• Union Reports
• Track project job costs, budgets, and profitability
• Works to resolve customer and employee questions or issues tactfully and accurately
• Working with our team to organize and direct field employees as needed
• Performs other duties as assigned

What We’re Looking For:

• Industry Expertise: Proven experience in accounting
• Process Knowledge: Strong understanding of purchasing, financing, and construction workflows
• Technical Skills: Proficiency with QuickBooks Desktop
• Communication: Professional written and verbal communication skills for interacting with clients, vendors, and internal teams
• Self-Motivation: Ability to work independently, manage multiple projects, and meet deadlines
• Cultural Fit: Thrives in a fast-paced, dynamic, and family-oriented work environment
• Organizes, Plans, and Prioritizes Work: develops specific goals and plans to prioritize, organize and accomplish work. Communicates expectations and status updates. Able to handle the shift from one task to another with unplanned interruptions.
• Attention to Detail: The ability to manipulate small pieces of data with accuracy and focus. Work with details while achieving thoroughness and accuracy when accomplishing a task through concern for all the areas involved. Provides correct, consistent numbers on all paperwork.
• Team Work: Able to share due credit with coworkers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from coworkers; display team spirit.
• Professionalism: Conducting oneself with ethical decisions; creates a positive brand of self and company through written and spoken communication; limits profanity.

Job Requirements/Specifications:

• 4+ years of experience in an administrative capacity preferred
• 2+ years of customer service experience preferred
• 4+ years of billing/accounting experience preferred
• Experience in heating and air conditioning office nice to have, not required
• Ability to read, write, interpret, and verbally give instructions
• Proficiency with computers, including Microsoft Word and Excel
• Familiarity with using accounting systems
• Dependable, reliable, and pleasant friendly disposition
• Strong interpersonal communication skills
• Able to multitask while staying organized
• Ability to lift 20 pounds

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