Financial Compliance Analyst

City of Indianapolis & Marion County; Indianapolis (IN); On-site; USD 65,000 - 95,000; Full time

Job summary

The City of Indianapolis is seeking a Finance and Procurement Compliance Specialist to oversee uniform compliance and tracking data across the OPHS procurement system, including contracts and purchase orders. You will support UGG Compliance and vendor site audits, and lead digital financial applications using Power BI and Microsoft 365 tools.

Responsibilities include digital budget management, financial analysis and reporting for the CFO, payment processing and vendor management, contract budget

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or related field.
• Five years of experience in financial compliance, grants management, auditing, or governmental finance.
• Excellent speaking, writing and listening skills.
• Knowledge of city government's functions.
• Must establish and maintain effective working relationships with vendors and stakeholders.
• Advanced computer skills.

Responsibilities

• Digital Budget Management: Analyze and monitor existing and new budget applications for proficiency, process tracking projection requests from CFO.
• Financial Analysis and Reporting: Conduct analyses, prepare reports, and provide insights upon request for Chief Financial Officer.
• Payment Processing and Vendor Management: Oversee transactions, reconcile payments, and manage vendor relations.
• Contract Budget Reviews: Review and assessment of contract budgets for compliance against each invoice submission. Update each division Administrator contract budget status during monthly Finance meetings
• Vendor Audit and Compliance: Assist with audits and ensure regulatory compliance.
• Internal Finance System Maintenance: Implement and maintain the OPHS Finance Team Hub in Teams in coordination with ISA. Maintains all tracking spreadsheets for each OPHS division, maintains ordered filing and management of all vendor invoices within the General Information/AP folder.

Skills

Financial compliance

Grant management

Auditing

Vendor relations

Communication

Education

Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or related field

Tools

Excel

Power BI

Microsoft Teams

Microsoft Copilot

Job description

Agency Summary

The Office of Public Health and Safety work to address the root causes of crime and addictions, and aims to reduce violence in Indianapolis neighborhoods. The office convenes public safety and public health agencies along with community partners to execute focused policy efforts in the areas of food security, re-entry, homelessness, violence reduction and behavioral health.

Job Summary

This position will oversee and implement uniform compliance and tracking data across the entire OPHS procurement system. (contracts, purchase orders, and purchase orders w/contracts) This position will also be responsible for assisting the Senior Finance Manager with Universal Grant Guidance (UGG) Compliance, and vendor site audits. This position will oversee all creation, implementation, and maintenance of digital financial applications using Power BI, Microsoft Teams, and Microsoft Copilot.

• Digital Budget Management: Analyze and monitor existing and new budget applications for proficiency, process tracking projection requests from CFO.
• Financial Analysis and Reporting: Conduct analyses, prepare reports, and provide insights upon request for Chief Financial Officer.
• Payment Processing and Vendor Management (Accounting & Finance Specialist backup) : Oversee transactions, reconcile payments, and manage vendor relations.
• Contract Budget Reviews: Review and assessment of contract budgets for compliance against each invoice submission. Update each division Administrator contract budget status during monthly Finance meetings
• Vendor Audit and Compliance: Assist with audits and ensure regulatory compliance.
• Internal Finance System Maintenance: Implement and maintain the OPHS Finance Team Hub in Teams in coordination with ISA. Maintains all tracking spreadsheets for each OPHS division, maintains ordered filing and management of all vendor invoices within the General Information/AP folder.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Minimum Job Requirements and Qualifications

Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or related field. Five (5) years of experience in financial compliance, grants management, auditing, or governmental finance is accepted in lieu of a degree. Excellent speaking, writing and listening skills are required. Knowledge of city government's functions is required. Must establish and maintain effective working relationships with a full range of vendors and community stakeholders. Advanced computer skills are required.

Preferred Job Requirements and Qualifications

A mastery of Microsoft products with an emphasis on Excel preferred.

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions. Occasional evening or weekend work may be required to meet deadlines. Fast-paced environment requiring the ability to manage multiple priorities and respond quickly to emerging issues. Frequent use of computers and financial systems; extended periods of sitting and screen time. Regular interaction with internal staff, external vendors, and community partners, occasionally requiring attendance at public or governmental meetings.

Physical Conditions

1. Sitting at a desk the majority of the day
2. Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
3. Tasks may involve extended periods of time at keyboard or workstation
4. Tasks require the ability to perceive and hear sounds and see visual cues or signals
5. Tasks require the ability to communicate orally

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.