Financial Assistant – Museum & Heritage Finance

Yale University; New Haven (CT); On-site; USD 65,000 - 68,000; Full time

Job summary

Yale University is seeking a YPM & IPCH Financial Assistant 4 to provide comprehensive financial and administrative support for the Yale Peabody Museum and the Institute for the Preservation of Cultural Heritage. The role balances journal entries, procurement, payroll monitoring, and financial reporting across on-site locations in New Haven.

Responsibilities include maintaining financial controls, preparing analyses, and ensuring compliance with university policies.

Qualifications

• Strong understanding of general accounting principles and financial management.
• Excellent written and verbal communication, with the ability to work effectively with diverse groups and provide high-level customer service.
• Demonstrated proficiency with Excel and financial reporting systems.
• Ability to exercise independent judgment, maintain strict confidentiality, and demonstrate initiative in problem-solving.
• Experience with Workday and international operations (preferred).

Responsibilities

• Drafts preliminary financial sections of proposals.
• Reviews proposals for accuracy, completeness, and compliance with grantor and university requirements.
• Monitors, controls, and maintains financial activity of accounts; ensures expenditures are posted to proper accounts.
• Serves as the principal source of information on financial policies and procedures; prepares financial reports.
• Oversees and instructs support staff; maintains financial records and files.
• Assists with development and implementation of systems and procedures; may calculate weekly payroll.

Skills

General accounting

Financial reporting

Excel proficiency

Communication skills

Confidentiality

Education

Bachelor's degree in Accounting/Finance

Tools

Workday

Advanced Excel

Job description

Yale University is seeking a YPM & IPCH Financial Assistant 4 to provide comprehensive financial and administrative support for the Yale Peabody Museum and the Institute for the Preservation of Cultural Heritage. The role balances journal entries, procurement, payroll monitoring, and financial reporting across on-site locations in New Haven.

Responsibilities include maintaining financial controls, preparing analyses, and ensuring compliance with university policies.