Financial and Events Manager

University of California - Santa Barbara; Santa Barbara (CA); Hybrid; USD 80,000 - 85,000; Full time

Job summary

UC Santa Barbara is seeking a Financial Services and Events Manager within the Phelps Administrative Support Center (PASC) to oversee financial management and event operations for several departments and centers. The role supports the departments of French & Italian, Germanic & Slavic Studies, Spanish & Portuguese, and related programs and centers.

The position manages a budget over $12 million, ensures monthly reconciliation of ledgers, and provides timely financial reporting to the Director.

Qualifications

• 4-6 years of experience working with financial management and fund accounting.
• 4-6 years of experience managing the production of accurate and timely financial reports.
• Leadership experience to guide, coach, and mentor staff.
• Thorough knowledge of financial processes, policies, and procedures.
• Strong proficiency in spreadsheet and database software.

Responsibilities

• Oversee all accounts within PASC and ensure monthly review and reconciliation of ledgers.
• Provide timely financial reporting to the Director and ensure compliance with accounting policies.
• Manage funds including state operating funds, gifts, endowments, fellowships and grants.
• Supervise three staff and serve as back-up as needed.
• Adhere to best practices for event management, travel, procurement, payroll and accounts payable.

Skills

Financial management

Fund accounting

Financial reporting

Leadership

Spreadsheet skills

Education

Bachelor's Degree or equivalent

Job description

Job Posting Details (External)

Position Number: 40035452

Payroll Title: FINANCIAL SVC ANL 3 (004628)

Job Code: 004628

Job Open Date: 11/2/26

Application Review Begins: 11/16/26

Department Code (Name): PASC (PHELPS ADMIN SUPPORT CENTER)

Percentage of Time: 100

Union Code (Name): 99 - Non-Represented (PPSM)

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 21

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $80,000 to $85,000/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $73,800 to $131,200/year.

Work Location: Phelps Hall - 5206 B

Working Days and Hours: M-F, 8 AM - 5 PM

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions: For full consideration, please include a resume and cover letter with your application.

Department Marketing Statement:

The Phelps Administrative Support Center (PASC) at the University of California, Santa Barbara (UCSB) provides administrative services for faculty and students in the departments of French & Italian, Germanic & Slavic Studies, and Spanish & Portuguese, and the programs of Comparative Literature and Latin American & Iberian Studies. This position ensures that the mission and goals of each department are met with attention to detail and effectiveness. We value diversity in expertise, backgrounds, needs, and experiences, and aim to see diversity reflected among our residents and visitors.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the direction of the Phelps Administrative Support Center (PASC) Director, the Financial Services and Events Manager is responsible for providing the full range of financial and events management functions and services for the Departments of French and Italian, Germanic and Slavic Studies, Spanish and Portuguese, Programs in Comparative Literature and Latin American and Iberian Studies, as well as several centers and labs. PASC financial team manages a budget with annual expenditures of over $12 million. The management team consists of a director and two managers. The Financial Services and Events Manager responsibilities include overseeing all accounts within PASC, ensuring monthly review and reconciliation of ledgers, providing timely financial reporting to the Director, and ensuring compliance with University, Federal, and State accounting policies and procedures on all transactions. Funds managed include a variety of state operating funds, gifts, endowments, fellowships, and grants. Adheres to best practices for event management, travel, entertainment, procurement, payroll, and accounts payable functions. The Financial Services and Events Manager supervises three support staff, and serves as back-up to those positions as needed.

Required Qualifications:

• 4-6 years of experience working with financial management, and fund accounting
• 4-6 years of experience managing the production of accurate and timely financial reports
• Leadership experience to provide guidance, coaching, and mentoring to professional and support staff
• Thorough knowledge of financial processes, policies, and procedures.
• Strong proficiency in spreadsheet and database software.

Preferred Qualifications:

• Bachelor's Degree in a related area and/or equivalent combination of experience/training.
• 1-3 years of experience supervising career staff
• 4-6 years of work experience in a higher education environment
• Thorough knowledge and understanding of internal control practices and their impact